European Anthropogenic Hazards Scientific Partnership, radiological and nuclear Pillar (EAHSP-RN)

The European Commission, through DG ECHO, is initiating a call for tenders under the identifier EC-ECHO/2025/OP/0012 for the European Anthropogenic Hazards Scientific Partnership, specifically focused on the radiological and nuclear pillar (EAHSP-RN). This opportunity aims to enhance the Emergency Response Coordination Centre's (ERCC) capabilities by providing scientific and technical advice on radiological and nuclear emergencies.

The project seeks entities capable of translating existing scientific knowledge into actionable emergency response guidelines. The estimated contract value is €800,000, with a maximum duration of 48 months and an initial contract period of 12 months, renewable three times. The deadline for tender submissions is set for August 4, 2025.

Eligible applicants include research organizations, specialized technical consultancies, and academic institutions with relevant expertise. The nature of this funding is categorized as a procurement contract for services, not a grant, and thus does not require co-funding.

The tender is structured as an open call with electronic submissions. Key aspects include that no consortium is needed, and the geographical eligibility typically extends to EU member states and associated countries, aligning with standard EU procurement rules. The main sectors targeted encompass emergency management, nuclear safety, and scientific research. The project is considered to be at the validation or demonstration stage, focusing on real-world applications rather than basic research.

The application process involves a single stage where technical and financial proposals are evaluated against specific award criteria, which prioritize quality over price. Interested parties must be registered for a Participant Identification Code (PIC) to participate, indicating that both individual entities and consortia can apply.

In summary, this tender for the EAHSP-RN is a critical opportunity for organizations specializing in emergency response and nuclear safety, aiming to support the ERCC with enhanced operational preparedness in dealing with radiological and nuclear crises.

The European Commission, DG ECHO - European Civil Protection and Humanitarian Aid Operations (ECHO) is launching a call for tenders with procedure identifier EC-ECHO/2025/OP/0012. This is an open procedure, and submissions must be sent electronically. The call is currently open for submission.

The tender is for the radiological and nuclear pillar of the planned European Anthropogenic Hazards Scientific Partnership, radiological and nuclear Pillar (EAHSP-RN). This pillar will provide the Emergency Response Coordination Centre (ERCC) with scientific and technical advice and analysis on future radiological and nuclear emergencies. The aim is to translate scientific knowledge and data on radiological and nuclear emergencies into actionable information to enhance the ERCC’s emergency and coordination response capabilities.

The estimated total value of the tender is 800,000 EUR. The TED publication date is 01/07/2025. The main classification (CPV) code is 73300000, which refers to the design and execution of research and development. The nature of the contract is for services, with a maximum contract duration of 48 months. The award method is based on the best price-quality ratio, and there is no framework agreement associated with this tender.

Key milestones include:
TED publication date: 01/07/2025
Date and time of public opening: 05/08/2025 10:30 Europe/Brussels
Deadline for receipt of tenders: 04/08/2025 16:00 Europe/Brussels
Deadline for submitting questions: 28/07/2025 05:00 Europe/Brussels. The contracting authority is not bound to reply to questions submitted after this date.

The following documents are available for download:
EN1. Invitation to tender Invitation letter, published on 01/07/2025, Version 1, No translations available
EN2. TENDER SPECIFICATIONS Tender specifications, published on 01/07/2025, Version 1, No translations available
EN3. Annex 6 to TS - financial Offer form Financial offer form, published on 01/07/2025, Version 1, No translations available
EN4. draft-contract-direct-service Draft contract, published on 01/07/2025, Version 1, No translations available

Submissions must be sent exclusively via electronic submission.

Frequently Asked Questions (FAQ)

How to proceed if the system is slow or doesn’t work while uploading/downloading documents?
Use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, clear the cache and cookies on the Internet browser. Published on 13/02/2025 20:52

Which Internet browsers does eSubmission support?
Use the latest versions of Google Chrome or Mozilla Firefox. For the most up-to-date technical recommendations, click on the link System Requirements. Published on 13/02/2025 20:52

Is it possible to view the details of the submission after the deadline?
No, the content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload. The system will not allow decryption after the upload. Published on 13/02/2025 20:50

Where can I find my submissions in Manage My Area, in the Funding & Tenders portal?
Submissions can be found in one of these sections:
In ‘My Submission(s)’: tenders in response to open calls for tenders, requests to participate. Published on 17/10/2024 20:40

Which size should attachments have?
eSubmission accepts files that are less than 50 MB in size. Any larger sizes will not be accepted by the system. Published on 17/10/2024 20:36

How should I name attachments in eSubmission?
Name the attachments for your tender draft following the System Requirements. Attachment names must adhere to the following conditions: The. Published on 03/10/2024 16:39

Can I submit a video in eSubmission? Which formats are supported?
Check the System Requirements of eSubmission. Published on 03/10/2024 16:37

I received an invitation from the F&T Portal but cannot view the procurement documents.
Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action”. Published on 03/10/2024 16:37

Do I need to validate my PIC in order to submit a tender in eSubmission?
The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). For subcontractors PIC is. Published on 03/10/2024 16:36

I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do?
Make sure it follows the technical requirements of the system.
A) For procurement procedures:
B) For req. Published on 03/10/2024 16:36

How many attachments can I upload per submission?
The maximum number of documents the system will allow you to upload per tender is 200 files. Check the eSubmission System Requirements in the documentation. Published on 03/10/2024 16:35

Why do tenderers need a PIC?
It is mandatory to register for a PIC if you intend to submit a tender or a request to participate. Only one PIC per organisation must be used. Therefore, if your organisation already. Published on 23/04/2024 17:14

How do I register my organisation and get a Participant Identification Code (PIC)?
First, check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register. If your organisation is a bigger. Published on 23/04/2024 16:07

What is the validity period of a PIC?
A PIC is unique and its validity is not limited in time. Published on 22/04/2024 22:55

How many languages does the system support?
The system is multilingual and supports all 24 official EU languages. Published on 01/04/2024 19:56

Which is the character set encoding in the system?
The character set encoding is UTF-8. Published on 22/02/2024 23:58

Does the system use encryption to ensure the integrity and the confidentiality of the information?
Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism. Published on 22/02/2024 23:57

Which file types does the system support?
The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question. M. Published on 21/02/2024 23:55

Can I view and edit my draft submission?
Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted. Published on 24/03/2023 21:32

In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission?
No, it is just a display issue. This is not blocking for you: you can submit. Published on 03/08/2021 22:07

I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent?
No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing. Published on 03/08/2021 22:05

In summary, this EU call for tenders seeks a qualified entity to establish and operate the radiological and nuclear pillar of the EAHSP-RN. This pillar will be crucial in providing scientific and technical support to the ERCC during radiological and nuclear emergencies. The selected tenderer will be responsible for translating complex scientific data into actionable information, thereby enhancing the EU's emergency response capabilities in this critical area. The tender is valued at 800,000 EUR and has a maximum duration of 48 months. Interested parties must submit their tenders electronically by 04/08/2025, following the guidelines and requirements outlined in the tender specifications and related documents. A key requirement for participation is having a valid PIC (Participant Identification Code). The award will be based on the best price-quality ratio.

Eligible Applicant Types: The provided text does not explicitly list eligible applicant types. However, given that it is a call for tenders, it is likely open to organizations capable of providing the required services, such as companies, research institutions, or other entities with relevant expertise. The FAQ section mentions the need for a Participant Identification Code (PIC) for tenderers, suggesting that any organization capable of registering for a PIC is eligible.

Funding Type: This is a procurement opportunity, specifically a call for tenders. The nature of the contract is for services.

Consortium Requirement: The text mentions that a Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). This indicates that both single applicants and consortia are eligible.

Beneficiary Scope (Geographic Eligibility): The text does not explicitly state geographic eligibility. However, given that it is an EU funding opportunity, it is likely open to entities within the EU and possibly associated countries. The system supports all 24 official EU languages, suggesting a focus on EU member states.

Target Sector: The program targets the sector of radiological and nuclear emergency response. It focuses on providing scientific and technical advice and analysis to the Emergency Response Coordination Centre (ERCC) related to radiological and nuclear emergencies. The main classification (CPV) code is 73300000 - Design and execution of research and development.

Mentioned Countries: No specific countries are mentioned, but the context implies the European Union due to the mention of EU languages and the European Commission as the lead contracting authority.

Project Stage: The project stage is focused on providing actionable information and enhancing emergency response capabilities, suggesting a focus on development, validation, and demonstration rather than basic research or idea generation. The project aims to translate existing scientific knowledge into practical tools for emergency response.

Funding Amount: The estimated total value of the tender is 800,000 EUR.

Application Type: The application type is an open call for tenders, with electronic submission.

Nature of Support: Beneficiaries will receive money in exchange for services provided under a direct service contract.

Application Stages: The number of application stages is not explicitly stated, but the process involves submitting a tender electronically, suggesting at least one stage. The selection criteria are mentioned, implying an evaluation stage after submission.

Success Rates: The success rate is not mentioned in the provided text.

Co-funding Requirement: The text does not explicitly mention a co-funding requirement.

Summary:

This is a call for tenders (EC-ECHO/2025/OP/0012) by the European Commission, DG ECHO, for the European Anthropogenic Hazards Scientific Partnership, radiological and nuclear Pillar (EAHSP-RN). The project aims to provide the Emergency Response Coordination Centre (ERCC) with scientific and technical advice and analysis on future radiological and nuclear emergencies. The goal is to translate scientific knowledge and data into actionable information to enhance the ERCC’s emergency response capabilities. The procedure is an open procedure with electronic submission. The estimated total value is 800,000 EUR, and the maximum contract duration is 48 months. The award method is based on the best price-quality ratio. The TED publication date is 01/07/2025, and the deadline for receipt of tenders is 04/08/2025. Tenderers must register for a Participant Identification Code (PIC) to participate, and submissions must be electronic. The system supports 24 official EU languages. The tender involves submitting an invitation letter, tender specifications, a financial offer form, and a draft contract for direct service. The eSubmission system accepts files less than 50 MB, and the maximum number of documents that can be uploaded per tender is 200. The system encrypts all uploaded documents.