EMCIP enhancements and maintenance

The European Maritime Safety Agency (EMSA) has issued a call for tenders, identified as EMSA/2025/OP/0024, focusing on the enhancement and maintenance of the European Marine Casualty Information Platform (EMCIP). This procurement opportunity is designed for the provision of IT services related to an existing operational system used for maritime safety.

The total estimated value of the contract amounts to €950,000, and the duration is set for 48 months. The submission deadline is January 5, 2026, at 16:00, with an opening date of January 7, 2026, at 10:00. The call for tenders follows standard EU procurement procedures, making it open to various qualified entities, although the suitability indicator suggests a preference for larger organizations over small and medium-sized enterprises (SMEs).

The nature of this procurement is a service contract rather than a grant, indicating that the selected contractor will be compensated for delivering specific IT services. The contract type also falls under a framework agreement without reopening competition, allowing further service orders to be issued without re-tendering.

Eligible participants include established IT service providers and potentially consortia capable of demonstrating substantial technical capabilities and experience in software maintenance, particularly in the maritime sector. The health of service delivery is assessed through quality (70%) and price (30%) criteria, emphasizing the need for technical excellence.

Interested candidates should review several downloadable documents associated with the tender, including an invitation letter, specifications, a checklist, and appendices detailing technical designs and user guides relevant to the EMCIP. The electronic submission of proposals is mandatory, and questions can only be submitted until December 15, 2025.

This call for tenders presents a significant opportunity for qualified organizations in the information and communication technology sector, especially those with experience in maritime software maintenance and enhancement.

The European Maritime Safety Agency (EMSA) has issued a call for tenders, EMSA/2025/OP/0024, for the provision of enhancement and maintenance of the European Marine Casualty Information Platform (EMCIP). The TED reference for this call is 197/2025 675297-2025.

This is an open procedure, and submissions must be sent electronically via the address for submission provided. The estimated total value of the tender is 950,000 EUR. The TED publication date was 14/10/2025. The main classification (CPV) code is 72267000, which refers to software maintenance and repair services. The nature of the contract is for services, and the maximum contract duration is 48 months. The award method will be based on the best price-quality ratio. This is a framework agreement without reopening of competition.

Key milestones include: TED publication date: 14/10/2025, Date and time of public opening: 07/01/2026 10:00 Europe/Lisbon, Deadline for receipt of tenders: 05/01/2026 16:00 Europe/Lisbon. The contracting authority is not bound to reply to questions submitted after 15/12/2025 08:00 Europe/Lisbon.

The following documents are available for download:

ENB.01 Invitation to tender Invitation letter, published on 14/10/2025, Version 1, No translations available.
ENB.02 Tender Specifications Tender specifications, published on 14/10/2025, Version 1, No translations available.
ENA.01 Tenderer (Candidate) Checklist Other invitation to tender document, published on 14/10/2025, Version 1, No translations available.
ENAppendix I - EMCIP Technical Design document Other invitation to tender document, published on 14/10/2025, Version 1, No translations available.
ENAppendix II- EMCIP Functional Specifications Other invitation to tender document, published on 14/10/2025, Version 1, No translations available.
ENAppendix III - EMCIP Project Delivery requirements Other invitation to tender document, published on 14/10/2025, Version 1, No translations available.
ENAppendix IV - Scenario for Evaluation of Quality Criterion 3 Other invitation to tender document, published on 14/10/2025, Version 1, No translations available.
ENAppendix V - Azure Naming Conventions for EMSA projects V2 0 Other invitation to tender document, published on 14/10/2025, Version 1, No translations available.
ENAppendix VI - Technical and Professional Capacity Other invitation to tender document, published on 14/10/2025, Version 1, No translations available.
ENAppendix VII - EMCIP User Guide Other invitation to tender document, published on 14/10/2025, Version 1, No translations available.

A question was raised regarding an extension of the deadline, but an extension is not being considered, as the current submission deadline exceeds the minimum stipulated by legal requirements. This Q&A was published on 16/10/2025 at 17:29.

In summary, this is a call for tenders by the European Maritime Safety Agency (EMSA) for the enhancement and maintenance of the European Marine Casualty Information Platform (EMCIP). The tender is open to all eligible candidates who can provide the required services. The contract will be awarded based on the best price-quality ratio, and the maximum duration of the contract is 48 months. The deadline for submitting tenders is 05/01/2026. Interested parties should download and review all the provided documents, including the tender specifications, technical design document, and functional specifications, to prepare a comprehensive and competitive proposal.

Eligible Applicant Types: The content does not explicitly state the eligible applicant types. However, given that it is a call for tenders for the provision of services, it is likely that eligible applicants include companies, SMEs, large enterprises, and potentially research institutes or other organizations with the relevant technical and professional capacity.

Funding Type: The primary financial mechanism is procurement, specifically a service contract.

Consortium Requirement: The content does not explicitly state whether a single applicant or a consortium is required. However, the tenderer checklist document suggests that both single applicants and consortia could be eligible, depending on the specific requirements outlined in the tender specifications.

Beneficiary Scope (Geographic Eligibility): The content does not explicitly define geographic eligibility. However, given that it is an EU funding opportunity managed by the European Maritime Safety Agency (EMSA), it is highly likely that the geographic eligibility includes EU member states and potentially EEA countries.

Target Sector: The target sector is ICT and maritime, specifically focusing on the enhancement and maintenance of the European Marine Casualty Information Platform (EMCIP). This also touches on the software services sector.

Mentioned Countries: The text mentions "some European countries" in the context of a request for a deadline extension.

Project Stage: The project stage is maintenance and enhancement of an existing platform, so it is in the operational and development stage.

Funding Amount: The estimated total value of the tender is 950,000 EUR.

Application Type: The application type is an open call for tenders.

Nature of Support: Beneficiaries will receive money in exchange for providing services.

Application Stages: The number of stages is not explicitly stated, but it can be inferred that there are multiple stages, including submission of the tender, evaluation of the tender based on quality and price, and contract award.

Success Rates: The success rates are not mentioned in the provided content.

Co-funding Requirement: The content does not explicitly state whether co-funding is required.

Summary:

This is a call for tenders issued by the European Maritime Safety Agency (EMSA) for the provision of enhancement and maintenance services for the European Marine Casualty Information Platform (EMCIP). The procedure is an open call, meaning any eligible organization can apply. The estimated total value of the contract is 950,000 EUR, and the maximum contract duration is 48 months. The award method is based on the best price-quality ratio. The deadline for receipt of tenders is January 5, 2026. Submissions must be sent electronically. The tender documents include an invitation letter, tender specifications, a tenderer checklist, and several appendices detailing the technical design, functional specifications, project delivery requirements, evaluation scenarios, Azure naming conventions, technical and professional capacity requirements, and a user guide for EMCIP. The opportunity targets companies and organizations with expertise in software maintenance and repair services, particularly in the context of maritime information systems. The successful tenderer will be responsible for ensuring the continued operation and improvement of the EMCIP platform.