Design, layout and production services of multilingual online, audiovisual, printed and exhibition materials

The European Agency for Safety and Health at Work (EU-OSHA) has announced a procurement opportunity identified as OSHA/2025/OP/0022 for design, layout, and production services related to multilingual online, audiovisual, printed, and exhibition materials. The estimated total value of this opportunity is €600,000, and the contract duration may extend up to 48 months, characterized by an initial 12-month period renewable a maximum of three times.

The procurement is open for submission electronically, targeting economic operators capable of delivering the specified design and production services. Eligible applicants include large enterprises, SMEs, and specialized agencies, although the opportunity is not deemed particularly suitable for SMEs based on the contracting authority's indications. The submission deadline is set for November 12, 2025, at 15:00 CET, with tenders to be publicly opened on November 13, 2025.

The selection process is based on a best price-quality ratio, with criteria weighted 70% for quality and 30% for price. The contracted services will support EU-OSHA in developing promotional and informational materials related to workplace safety and health across the European Union, which includes work on a climate change campaign.

The procurement structure follows a framework agreement style, allowing for flexibility in task orders determined by the agency's needs during the contract period. The call emphasizes the need for candidates to provide comprehensive tender proposals, including CVs and design concepts, primarily focusing on their ability to deliver high-quality, multilingual outputs.

Overall, the opportunity is significant for qualified applicants in the communications and design sectors to contribute to critical public health messaging across Europe, aligning with EU-OSHA's mission. The application and submission processes are facilitated through the Funding and Tenders Portal, ensuring secure and efficient document handling. Companies registered in Georgia are also permitted to participate as the general procurement rules, such as the Agreement on Government Procurement, do not restrict them.

The European Agency for Safety and Health at Work (EU-OSHA) is launching a call for tenders, OSHA/2025/OP/0022, for design, layout, and production services of multilingual online, audiovisual, printed, and exhibition materials. The estimated total value of this procurement is 600,000 EUR. The procedure type is 47396220.

The TED reference for this call is 190/2025 647326-2025. The submission method is electronic, and the call is currently open for submission. The main classification (CPV) code is 79822500 - 79822500, indicating the nature of the contract is for services. The maximum contract duration is 48 months. The award method will be based on the best price-quality ratio, and the framework agreement will be a framework agreement without reopening of competition.

Key milestones include a TED publication date of 03/10/2025, a public opening date and time of 13/11/2025 at 15:00 Europe/Madrid, and a deadline for receipt of tenders on 12/11/2025 at 15:00 Europe/Madrid. The contracting authority is not bound to reply to questions submitted after 04/11/2025 at 07:00 Europe/Madrid.

The following documents are available for download:

EN1.0 Invitation to tender OSHA2025OP0022Invitation letter, published on 03/10/2025, Version 1, No translations available.
EN2.0 Annex I Tender specifications and annexes OSHA2025OP0022 V2Tender specifications, published on 08/10/2025, Version 2, No translations available.
EN2.1 Annex I Editable annexes OSHA2025OP0022 V5Tender specifications, published on 09/10/2025, Version 5, No translations available.
EN3.0 Annex II Draft model of Framework contract OSHA2025OP0022Tender specifications, published on 03/10/2025, Version 1, No translations available.
ENAppendix 2 Corporate manual OSHA2025OP0022Tender specifications, published on 03/10/2025, Version 1, No translations available.
ENAppendix 4 PPT Climate changes OSHA2025OP0022Tender specifications, published on 03/10/2025, Version 1, No translations available.
ENAppendix 5 PPT OSH in figures OSHA2025OP0022Tender specifications, published on 03/10/2025, Version 1, No translations available.
ENAppendix 3 Corporate logo OSHA2025OP0022Tender specifications, published on 03/10/2025, Version 1, No translations available.
ENAnnex 6 Financial offer form, published on 09/10/2025, Version 1, No translations available.

Submissions must be sent exclusively via electronic submission at the address provided in the tender documents.

A series of questions and answers have been published regarding the tender:

76610: For Scenario 1, the tender specifications state that “the package should be delivered in AI, JPG, and PNG formats.” The response confirms that all formats have to be delivered. Published on 09/10/2025 20:26.
76608: Regarding the financial tender pricelist 6.1 where turnaround times are required but the field does not seem to be editable, a new version of '2.1 Annex I Editable annexes OSHA2025OP0022' (V5) has been uploaded, as well as a separate Annex 6. Published on 09/10/2025 20:25.
76604: Regarding the European Accessibility Act (EAA), accessibility is not specified within Annex 6 and should not be considered in pricing calculations or turnaround time. Published on 09/10/2025 19:20.
76600: Regarding audiovisual services and recording of raw material, possible locations are not needed at this stage. Travel expenses will be reimbursed separately as stated in Article I.5.3 of the draft Framework contract. Published on 09/10/2025 19:07.
76599: Regarding price list 6.3 for exhibition material, storage is not to be included in the prices for delivery in a warehouse in Belgium. Published on 09/10/2025 19:00.
76598: Regarding scenario 1 and the visual concept for a communications campaign on Climate change, the campaign target groups are specified in the background section of scenario 1, and the media channels under the climate change section. The duration of the campaign is also addressed in the tender specifications. Published on 09/10/2025 18:58.
76595: For scenario 1, regarding the 20” video for social media, one 20-second video in mp4 format should be provided as part of the social media visuals package. The tenderer is expected to propose the most suitable format. Published on 09/10/2025 18:44.
76594: For scenario 1, files for the mock-ups (excluding the video) need to be provided in AI, JPG, and PNG formats. The response confirms that mock-ups should be provided in the requested formats. Published on 09/10/2025 18:42.
76593: Regarding the inclusion of mock-ups in the tender specifications, the understanding that this refers to mock-ups is correct. Published on 09/10/2025 18:39.
76592: Regarding proofs and rounds of improvement or corrections, these are stated in each service, with 3 to 4 specified for exhibition material. For other services, refer to Annex 6. Published on 09/10/2025 18:38.
76482: The limitation of 1000 words applies to the "overall visual concept" as stated in the tender specifications, including the turnaround time. This limitation does not apply to other details. Published on 08/10/2025 18:44.
76478: Companies registered in Georgia can act as capacity providers for the given tender. The rules on access to procurement do not apply to entities on whose capacity tenderers rely to fulfill the selection criteria. Published on 08/10/2025 17:51.
76477: Companies registered in Georgia can participate in the given procurement procedure. The Agreement on Government Procurement concluded within the World Trade Organisation does not apply. Published on 08/10/2025 17:49.
76476: For scenario 1 - Visual Identity, the term "by concept" was a typo. A new version of the tender specifications has been uploaded, where you will read: "The document should not exceed 1.000 words (approx. 2,5 pages). The proposal...". Published on 08/10/2025 17:37.
76400: Under selection criterion T4, CVs don't need to be anonymous. Published on 07/10/2025 23:59.
76398: For the scenario on climate change, there is no specific headline or title. The tenderer is expected to propose one that fits the visual identity proposed. Published on 07/10/2025 23:58.
76396: There is no specific reference period for the T1 and T2 criteria regarding section 3.2.3 (Technical and professional capacity). Published on 07/10/2025 23:56.
76372: The Agreement on Government Procurement concluded within the World Trade Organisation does not apply. Therefore, the participation to this tender is open to all natural and legal persons established in a third country. Published on 07/10/2025 18:39.
76171: For editable versions of the Annexes, refer to Q/A 76170. Published on 03/10/2025 17:46.
76170: A new version of 2.1 Annex I Editable annexes OSHA2025OP0022 has been published because the embedded annexes in the pdf such as the financial offer excel file could not be opened. Published on 03/10/2025 17:43.

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In summary, this tender opportunity, OSHA/2025/OP/0022, is a call for companies to provide design, layout, and production services for the European Agency for Safety and Health at Work. The services encompass multilingual online, audiovisual, printed, and exhibition materials. The tender is structured as a framework agreement with an estimated total value of 600,000 EUR and a maximum duration of 48 months. The selection will be based on the best price-quality ratio. Interested parties must submit their tenders electronically by 12/11/2025, following specific guidelines for file formats, naming conventions, and system requirements as detailed in the provided documents and FAQs. The tender is open to companies registered in the EU and, notably, also to companies registered in Georgia, as the Agreement on Government Procurement does not apply to this procedure. Tenderers are expected to propose innovative visual concepts, particularly for a climate change campaign, and must adhere to word limits and formatting requirements outlined in the tender specifications.

Eligible Applicant Types: The opportunity is open to all natural and legal persons. The rules on access to procurement do not apply to entities on whose capacity tenderers rely to fulfill the selection criteria. Companies registered in Georgia can participate in the procurement procedure.

Funding Type: Procurement, service contract.

Consortium Requirement: The opportunity is open to both single applicants and consortia. A Personal Identification Code (PIC) is mandatory to participate as a sole candidate/tenderer or as a member of a group (consortium).

Beneficiary Scope (Geographic Eligibility): The Agreement on Government Procurement concluded within the World Trade Organisation does not apply. Therefore, the participation to this call for tenders is open to all natural and legal persons established in a third country.

Target Sector: This program targets design, layout, and production services of multilingual online, audiovisual, printed, and exhibition materials. It also focuses on climate change communication and Occupational Safety and Health (OSH).

Mentioned Countries: Georgia.

Project Stage: The project involves the design, layout, and production of materials, suggesting a development and production stage.

Funding Amount: The estimated total value of this opportunity is 600,000 EUR.

Application Type: Open call. Submissions must be sent exclusively via electronic submission.

Nature of Support: Money. Beneficiaries will receive financial compensation for services rendered under the framework contract. Travel expenses related to audiovisual services will be reimbursed separately.

Application Stages: The number of application stages is not explicitly stated, but it involves at least one stage of submitting a tender.

Success Rates: Success rates are not mentioned in the provided text.

Co-funding Requirement: Co-funding requirements are not mentioned in the provided text.

Summary:

This is a call for tenders (OSHA/2025/OP/0022) by the European Agency for Safety and Health at Work (EU-OSHA) for design, layout, and production services of multilingual online, audiovisual, printed, and exhibition materials. The estimated total value is 600,000 EUR, and the maximum contract duration is 48 months. The procedure is an open call with electronic submission. The award method is based on the best price-quality ratio, and it is a framework agreement without reopening of competition. The TED publication date was 03/10/2025, and the deadline for receipt of tenders is 12/11/2025 at 15:00 Europe/Madrid. A public opening of the tenders will occur on 13/11/2025 at 15:00 Europe/Madrid. The contracting authority is not bound to reply to questions submitted after 04/11/2025 07:00 Europe/Madrid.

The tender specifications include creating visual concepts for communications campaigns, including one on climate change. This involves producing a 20-second video in mp4 format for social media and providing mock-ups in AI, JPG, and PNG formats. The overall visual concept should not exceed 1,000 words. Tenderers must provide CVs for a number of profiles, and these CVs do not need to be anonymous.

The eSubmission system supports multiple languages and uses encryption to ensure the integrity and confidentiality of the information. Attachments must be less than 50 MB in size, and the maximum number of documents that can be uploaded per tender is 200 files. The system supports various file types, and the specific allowed file types are specified within the system requirements linked to the procedure. The system supports the latest versions of Google Chrome and Mozilla Firefox. A Participant Identification Code (PIC) is mandatory for participation.

The tender is open to all natural and legal persons, including those established in third countries. Companies registered in Georgia are eligible to participate.