Complete reconstruction, modernisation and replacement of the passive structured cabling infrastructure within an existing building of EPLO Athens loc...

The European Parliament (DG for Information Technologies and Cybersecurity) has published an ExA notice for a planned negotiated procedure to reconstruct, modernise and replace the passive structured cabling infrastructure at EPLO Athens, 8 Leof. Amalias, GR-105-57, Greece. The contract is classified as works under CPV 45311000 with an estimated value of €160,000 and a maximum duration of 24 months, and expressions of interest must be submitted electronically via EU Login from 09/09/2026 to 29/09/2026. Full technical specifications and tender documents will be published when the negotiated procedure is launched.

What it funds

Scope summary

Procurement for the complete reconstruction, modernisation and replacement of the passive structured cabling infrastructure inside the existing EPLO Athens building at 8 Leof. Amalias, GR-105-57. Detailed deliverables and technical specifications are in Annex 1 Tender details. ¹

Estimated contract value:€160,000 (estimated overall contract amount).

Contracting authority:European Parliament, Secretariat-General, Directorate-General for Information Technologies and Cybersecurity.

1. 1Procurement type: Planned negotiated procedure for middle/low value contract (Direct Contract).
2. 2Main CPV: 45311000 Electrical wiring and fitting work; contract nature: works.
3. 3Maximum contract duration: 24 months.
4. 4Submissions and expressions of interest: electronic via EU Login (Funding & Tenders Portal).
5. 5SME suitability: indicated as not specifically targeted (SME suitable indicator: false).

Who should apply:contractors or firms experienced in passive structured cabling, network wiring and associated fit-out works, able to deliver to the technical specifications and local site requirements. Electronic submission requires an EU Login account.

Footnotes

1. 1Full procurement documentation and Annex 1 technical specifications will be available from the published tender page: ec.europa.eu

Opportunity Summary

Title:Complete reconstruction, modernisation and replacement of the passive structured cabling infrastructure within an existing building of EPLO Athens located in Greece. Procedure identifier: EP-ITEC/LUX/2026/MVP/0006-EXA. Contracting authority: European Parliament, Secretariat-General, Directorate-General for Information Technologies and Cybersecurity. Location of works: EPLO Athens, 8 Leof. Amalias, GR-105-57, Greece. Main CPV: 45311000 - Electrical wiring and fitting work. Estimated total value: €160,000. Maximum contract duration: 24 months. Procedure type: Planned negotiated procedure for middle/low value contract (publication is an ExA announcement indicating intent to launch a future negotiated low or middle value procedure).

Scope and objective:This procurement covers the complete reconstruction, modernisation and replacement of the passive structured cabling infrastructure inside an existing EPLO Athens building. The procurement documentation includes an extensive description and a complete list of deliverables in Annex 1 - Technical specifications ¹.

Key administrative milestones and submission method

This publication is an advance notice (ExA). It is not the final call for tenders but announces the contracting authority's intention to launch a negotiated procedure. Expressions of interest must be submitted electronically via the EU Funding & Tenders Portal using an EU Login account. Important dates (all Europe/Luxembourg or Europe/Brussels time as indicated): Start date for expression of interest: 09/09/2026. Expression of interest deadline: 29/09/2026 00:59 (Cft Planned Date / indicative launch of procedure: 29/09/2026). EXA registration deadline shown: 28/09/2026 23:59:59+02:00. Electronic submission (ESUBMISSION) only; address for expression of interest: the portal (EU Login account required).

1. 1Procedure identifier: EP-ITEC/LUX/2026/MVP/0006-EXA
2. 2Estimated contract value: €160,000
3. 3Contract nature: Works (electrical wiring and fitting related to passive structured cabling)
4. 4Contract duration: up to 24 months
5. 5Submission method: Electronic via EU Login / Funding & Tenders Portal
6. 6Publication type: ExA (planned negotiated procedure for middle/low value contract)

Detailed eligibility and participation information

The procurement is run by the European Parliament and follows the Funding & Tenders Portal procedures. The ExA notice indicates a planned negotiated procedure for a direct contract of low or middle value. Bidders must follow the portal rules, have an EU Login account and submit electronically within the published dates. The tender documents (when published) will include tendering terms, specific tenderer requirements, awarding criteria and Annex 1 - Technical specifications. The notice states SME suitability indicator: false, but SMEs may still participate if they meet qualification requirements in the tender documents.

Eligible Applicant Types:Primary eligible applicants: construction and electrical contractors, ICT cabling contractors, specialised structured cabling installers, telecommunications installers, authorised system integrators and firms providing electrical wiring and fitting works. Organisation types likely acceptable: SMEs, large enterprises, registered companies, joint ventures or consortia where permitted by the contracting rules, and other commercial contractors established in eligible jurisdictions allowed under European Parliament procurement rules. Public bodies, research institutions or NGOs are not typical primary bidders for this type of works contract but could participate if legally constituted and meeting qualification criteria.

Funding Type:This is a public procurement contract (tender) for works. The financial mechanism is a purchase/works contract (contract for payment for delivered works/services) awarded following a negotiated procedure. It is not a grant, loan or equity instrument.

Consortium Requirement:The ExA describes a single contract (direct contract). There is no explicit requirement in the ExA for a consortium; a single contractor is expected to be awarded. The final tender documents may allow joint bids or subcontracting arrangements, subject to the contracting authority's rules; bidders should consult the call for tenders documentation when published.

Beneficiary Scope (Geographic Eligibility):The procurement is managed by the European Parliament and the works are located in Greece. Eligible tenderers are those permitted to participate in European Parliament procurement procedures; typically this includes economic operators established in EU Member States and other jurisdictions permitted under the institution's procurement rules. The ExA references Europe/Brussels and Europe/Luxembourg timezones for milestones and the portal; applicants should verify exact nationality/establishment eligibility in the final tender documentation.

Target Sector:Sectors targeted by this procurement: building works / fit-out, electrical wiring and fitting, structured telecommunications cabling (passive cabling), ICT infrastructure installation, and site civil/installation works associated with cabling replacement and modernisation.

Mentioned Countries:Explicitly mentioned: Greece (works location). References to Europe/Brussels and Europe/Luxembourg appear as timezones and portal administrative locations. Contracting authority linked to European Parliament (headquarters in Strasbourg/Luxembourg/Brussels).

Project Stage:Stage expected: Implementation / works delivery. The notice covers procurement for execution of physical works (reconstruction and replacement) and therefore targets contractors ready to perform on-site installation and commissioning.

Funding Amount:Estimated total contract value: €160,000 (Cft Estimated Overall Contract Amount). This figure is the procurement authority's estimated value and is indicative.

Application Type:Method: Planned negotiated procedure launched via the Funding & Tenders Portal. Initial step is an expression of interest (electronic submission via EU Login). The opportunity is not open-call grant style; it follows procurement submission rules and dates indicated on the portal.

Nature of Support:Successful bidder will receive a remunerated public works contract (monetary payment for delivered works and services). Non-monetary services (e.g., technical guidance) may be provided within contract management, but primary benefit is financial compensation for contracted works.

Application Stages:Minimum stages indicated: 2. 1) Expression of interest registration/submission via the portal during the ExA dates; 2) Launch of the negotiated procedure and submission of tender(s) according to the negotiated process. The negotiated procedure may include further evaluation, clarification, negotiation and award stages. Exact stage count will be defined in the final tender documents.

Success Rates:No success rate data is published in the ExA notice. As a negotiated low/middle value direct contract, the award may be limited to a small number of invited or pre-selected candidates, which typically reduces the number of competitors compared with open procedures. Applicants should assume competition and prepare full compliance with qualification and technical requirements.

Co-funding Requirement:No co-funding from applicants is required as a condition of award. This is a procurement for works where the contracting authority will pay the contractor under the contract terms. Any required financial guarantees, performance bonds or advance payment conditions will be specified in the tender documents.

Technical and administrative requirements (as available from the ExA)

The ExA refers to Annex 1 - Technical specifications for an extensive description and complete list of deliverables. The Main CPV is 45311000 which covers electrical wiring and fitting work. The procurement project lot indicates planned contract duration of 24 months and funding program code eu-funds (eu-funded). Tendering terms reference specific tenderer requirements and awarding criteria but the ExA itself does not publish full qualification thresholds or scoring. Bidders should consult the forthcoming negotiated procedure documents for: detailed technical specification (including cabling categories, cable types, patch panels, racks, pathways, testing and certification requirements), health & safety rules on site, site access and working hours, warranty and maintenance requirements, acceptance tests, insurance and liability clauses, required past experience and references, required certifications (e.g., ISO, installer certifications), and any security clearance or EU institution-specific requirements.

1. 1CPV classification: 45311000 - Electrical wiring and fitting work
2. 2Planned contract duration: up to 24 months
3. 3Estimated value: €160,000
4. 4Procurement type: works, negotiated procedure (middle/low value)
5. 5Submission channel: Funding & Tenders Portal (EU Login required)
6. 6Tender documents to consult on award: Annex 1 - Technical specifications (detailed deliverables)

Application preparation guidance

Prepare to register an EU Login account if not already held. Monitor the Funding & Tenders Portal listing (link referenced in this notice) for publication of the negotiated procedure documents and Annex 1. On publication, carefully review: qualification and exclusion criteria, required supporting documents (legal, financial, technical capacity), proof of relevant experience in structured cabling works, proposed programme of works and timeline, pricing schedule and any unit prices, testing and certification requirements for cabling (e.g., Cat6A/Category specified), health & safety plan, site logistic constraints and coordination with EPLO operations, warranty and post-installation support conditions, contractual clauses including liquidated damages, insurance requirements and any security clearance provisions. Ensure bids explicitly reference the procedure identifier and comply with portal eSubmission formats.

1. 1Register or ensure access to EU Login before the expression of interest period.
2. 2Review Annex 1 - Technical specifications when published; align technical proposal and certificates to the specification.
3. 3Prepare company profile, relevant project references, CVs of key personnel, and proofs of certifications.
4. 4Prepare financial information and any bank guarantees or bonds if required by the tender documents.
5. 5Plan for site survey visits if permitted and required; coordinate with the contracting authority’s contact point.
6. 6Respond to the expression of interest electronically through the portal within the published timeframe.

Where to find documents and further queries

Official tender page and further documents will be published on the European Commission EU Funding & Tenders Portal under the opportunity reference and URL: ec.europa.eu. The ExA notice clarifies that references with ExA indicate intent to launch a future negotiated low or middle value procedure and that procurement documents will be available at the launch. Use the portal Q&A function to submit questions once the call is live; an EU Login account is required to post questions.

Procurement documents and annexes:Annex 1 - Technical specifications (detailed deliverables) will contain the complete list of technical requirements and deliverables required under the contract. The ExA indicates this Annex exists but does not publish its content in this notice; interested parties must consult the negotiated procedure documentation when published for full technical scope ¹.

Concluding summary

This ExA announces the European Parliament's planned negotiated procurement (direct contract) for the complete reconstruction, modernisation and replacement of the passive structured cabling infrastructure at the EPLO Athens building in Greece. The procurement is classified as works under CPV 45311000, has an indicative value of €160,000 and a maximum duration of 24 months. Interested contractors must register an EU Login account and submit an expression of interest electronically during the specified ExA period. Full tender documents, including Annex 1 - Technical specifications, awarding criteria and contractual conditions, will be published at the launch of the negotiated procedure and must be followed precisely to submit a compliant tender.

Footnotes

1. 1Annex 1 - Technical specifications referenced in the ExA contains the detailed scope, deliverables, cabling standards, testing and certification requirements and acceptance criteria. The Annex and full tender dossier will be available through the Funding & Tenders Portal when the negotiated procedure is launched.

This opportunity is a planned negotiated procedure for a middle or low value contract, not a live call for tenders yet. It concerns the complete reconstruction, modernisation and replacement of the passive structured cabling infrastructure in the EPLO Athens building in Greece, under the European Parliament's IT and cybersecurity directorate.[1]

The notice uses an ExA reference, which on the EU Funding and Tenders Portal denotes an ex ante publicity notice announcing the contracting authority's intention to launch a future negotiated low or middle value procedure rather than an active tender.[1]

Key Contract Facts

What the Contract Is About

The planned contract covers the full reconstruction, modernisation and replacement of passive structured cabling infrastructure inside an existing building at 8 Leof. Amalias, GR-105-57, Athens. The published description says that the full scope and deliverables are set out in Annex 1, Technical specifications.

In practical terms, the work is likely to involve specialist cabling, wiring, installation, replacement and associated fit-out activities for an occupied or operational building environment. The official notice does not publish the detailed technical scope in the extract provided.

Who Can Apply

The published extract does not set out the full eligibility or selection criteria, so the final admissibility rules should be checked once the negotiated procedure is launched. Based on the subject matter, the opportunity is most relevant to contractors with proven experience in electrical wiring, structured cabling systems, ICT infrastructure works, and refurbishment or upgrade works in existing buildings.

Applicants should expect to demonstrate legal, financial and technical capacity, plus relevant references for similar installations, once the formal procurement documents are released.

Applicant Considerations

1. 1This is only a planned procedure at the expression of interest stage, so no full tender dossier is available yet.
2. 2Electronic expression of interest is required and an EU Login account is needed for submission.
3. 3The expression of interest window opens on 09/09/2026 and closes on 29/09/2026 at 00:59 Europe/Luxembourg time.
4. 4The indicative launch date for the negotiated procedure is the same day as the expression of interest deadline.
5. 5The estimated value is €160000, which indicates a relatively limited but specialist contract.
6. 6The maximum duration is 24 months, so bidders should be prepared to deliver within a two-year contractual period.
7. 7The published scope points to a specialist building infrastructure assignment rather than a general IT supply contract.
8. 8The definitive technical requirements, deliverables and any selection or award criteria are expected to appear in the annexes and the later negotiated procedure documents.

Opportunity Assessment

This is a specialist procurement opportunity for firms active in cabling infrastructure, electrical fit-out and related building works. The contract value and duration suggest a focused assignment with a defined technical scope, likely suitable for SMEs and larger contractors with relevant reference projects, although the published notice does not explicitly identify SME suitability or consortium rules.

Because the notice is only an advance publication, interested operators should monitor the portal for the formal negotiated procedure and review the technical specifications immediately when they become available.[1]

Authoritative Source

Official opportunity page:Funding and Tenders Portal opportunity

Footnotes

1. 1The EU Funding and Tenders Portal states that references featuring ExA are not calls for tenders but publications announcing the contracting authority's intention to launch a future negotiated low or middle value procedure.