Communication stratégique de l’UE au Gabon et à Sao Tomé-et-Principe

This summary outlines a significant EU procurement opportunity for communication services, specifically a service contract aiming to enhance the EU's strategic communication in Gabon and São Tomé and Príncipe. The contract, valued at €500,000, is managed by the European Commission's Directorate-General for International Partnerships (INTPA) and typically suits larger, established communication enterprises due to its complexity and resource demands.

Eligible applicants must be communication companies with substantial capabilities, as indicated by the absence of suitability for small and medium enterprises. The project focuses on enhancing knowledge and perception of EU initiatives among young adults aged 18-34 in the two target countries. Key services sought include marketing consultancy, technical communication, and public relations, aligning with the EU's Global Gateway strategy.

The contract duration is set for a maximum of 24 months, and the application deadline is October 15, 2025, at 16:00 Africa/Libreville time. The procurement follows a restricted procedure consisting of two stages: an initial participation request followed by a full tender proposal from shortlisted applicants.

The successful contractor will design and implement communication campaigns, showcasing EU contributions to these nations. The tender process requires electronic submissions, and all documents are encrypted for confidentiality. A Participant Identification Code is necessary for participation, with specific requirements for file types and sizes outlined in the tender documentation.

Overall, this opportunity represents an important engagement for entities capable of executing complex communication strategies in the context of EU development cooperation, particularly within the Africa, Caribbean, and Pacific framework.

This is a call for tenders with the procedure identifier EC-INTPA/LBV/2025/EA-RP/0154. It is an open call for submission and the submission method is electronic. The call is for "Communication stratégique de l’UE au Gabon et à Sao Tomé-et-Principe" which translates to "EU strategic communication in Gabon and Sao Tome and Principe".

The description is for a service contract with a communication company, responsible for providing significant support to the strategic communication of the European Union Delegation in Gabon and Sao Tome and Principe. The objective is to improve the knowledge, perception and scope of the EU's action in Gabon and Sao Tome and Principe, particularly in the deployment of the Global Gateway strategy. To this end, the EU Delegation plans to design and implement campaigns primarily targeting a young adult audience (18-34 years old), highlighting the positive offer of the EU in these two countries. The contractor will propose strategies to strengthen the perception, knowledge and understanding of the EU's integrated offer, mainly within the framework of the Global Gateway strategy, and its positive impact for Gabonese and Santomean citizens.

The procedure type is restricted. The estimated total value is 500000 EUR. The TED publication date is 15/09/2025. The lead contracting authority is the European Commission, INTPA - International Partnerships. The main classification (CPV) code is 79413000 - Marketing management consultancy services. The nature of the contract is for services. The maximum contract duration is 24 months. The award method is best price-quality ratio. It is not a framework agreement. The places of delivery or performance are Sao Tome and Principe (20001011) and Gabon (20000891). The programme is Africa, Caribbean and Pacific (42921248). The deadline for receipt of requests to participate is 15/10/2025 16:00 Africa/Libreville time.

Two documents are available: FR2. Informations complémentaires Invitation to submit a request to participate, published on 15/09/2025, Version 1, with no translations available and FR3. Formulaire - Demande de participation Invitation to submit a request to participate, published on 15/09/2025, Version 1, with no translations available.

Submissions must be sent exclusively at the address for submission given below and the submission method is electronic.

Some frequently asked questions (FAQ) and their answers are provided:

How to proceed if the system is slow or doesn’t work while uploading/downloading documents?
Please make sure you use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, try the following steps: 1. Clear the cache and cookies on the Internet browsers. Published on 13/02/2025 21:52

Which Internet browsers does eSubmission support?
Please use the latest versions of Google Chrome or Mozilla Firefox. For the most up-to-date technical recommendations, click on the link System Requirements. You can access this link. Published on 13/02/2025 21:52

Is it possible to view the details of the submission after the deadline?
The content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload. Thus, the system will not allow decryption after the upload. Published on 13/02/2025 21:50

Where can I find my submissions in Manage My Area, in the Funding & Tenders portal?
Depending on the type or step of procedure, you can find the submissions in one of these sections: In ‘My Submission(s)’: tenders in response to open calls for tenders, requests to. Published on 17/10/2024 21:40

Which size should attachments have?
For attaching files to your tender submission, eSubmission accepts files that are less than 50 MB in size. Any larger sizes will not be accepted by the system. For the latest informa. Published on 17/10/2024 21:36

How should I name attachments in eSubmision?
In eSubmission, you must name the attachments for your tender draft following the System Requirements. With regards to all attachment names, please see the following conditions: The . Published on 03/10/2024 17:39

Can I submit a video in eSbmission? Which formats are supported?
You can check the System Requirements of eSubmission: Published on 03/10/2024 17:37

I received an invitation from the F&T Portal but cannot view the procurement documents.
Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action”. Published on 03/10/2024 17:37

Do I need to validate my PIC in order to submit a tender in eSubmission?
The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). For subcontractors PIC i. Published on 03/10/2024 17:36

I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do?
When uploading a file in eSubmission, you must first make sure it follows the technical requirements of the system, which are as shown below. A)For procurement procedures: B)For req. Published on 03/10/2024 17:36

How many attachments can I upload per submission?
The maximum number of documents the system will allow you to upload per tender is 200 files. You are able to check the eSubmission System Requirements in the documentation by clicking. Published on 03/10/2024 17:35

Why do tenderers need a PIC?
It is mandatory to register for a PIC if you intend to submit a tender or a request to participate. Only one PIC per organisation must be used. Therefore, if your organisation alread. Published on 23/04/2024 18:14

How do I register my organisation and get a Participant Identification Code (PIC)?
First, check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register. If your organisation is a bigger. Published on 23/04/2024 17:07

How many languages does the system support?
The system is multilingual and supports all 24 official EU languages. Published on 01/04/2024 20:56

Which is the character set encoding in the system?
The character set encoding is UTF-8. Published on 23/02/2024 00:58

Does the system use encryption to ensure the integrity and the confidentiality of the information?
Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism. Published on 23/02/2024 00:57

Which file types does the system support?
The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question. M. Published on 22/02/2024 00:55

Can I view and edit my draft submission?
Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted. Published on 24/03/2023 22:32

In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission?
No, it is just a display issue. This is not blocking for you: you can submit. Published on 03/08/2021 23:07

I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent?
No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing. Published on 03/08/2021 23:05

In summary, this EU call for tenders seeks a communication company to significantly support the strategic communication efforts of the EU Delegation in Gabon and Sao Tome and Principe. The primary goal is to enhance the awareness, perception, and impact of EU initiatives in these countries, particularly concerning the Global Gateway strategy. The selected company will be responsible for designing and executing communication campaigns aimed at young adults (18-34 years old), showcasing the EU's positive contributions. The tender has an estimated value of 500,000 EUR and a maximum duration of 24 months. The deadline for submitting requests to participate is October 15, 2025. The submission process is electronic, and applicants must adhere to specific technical requirements for file formats and sizes. A Participant Identification Code (PIC) is mandatory for participation. The EU is looking for strategies to improve the understanding of the EU's integrated offer and its benefits for the citizens of Gabon and Sao Tome and Principe.

Eligible Applicant Types: The eligible applicant type is a communication company. The tender specifies "Contrat de services avec une entreprise de communication, chargée d’apporter un soutien significatif à la communication stratégique".

Funding Type: The funding type is a service contract, as indicated by "Contrat de services" and "Nature of the contract: services". It is a procurement.

Consortium Requirement: The information does not explicitly state whether a consortium is required or if a single applicant is sufficient. However, the FAQ section mentions PIC codes for both sole candidates and members of a consortium, suggesting that both single applicants and consortia are potentially eligible.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly defined in terms of EU or international regions. However, the project focuses on improving the knowledge, perception, and reach of EU action in Gabon and Sao Tome and Principe. The programme listed is "Africa, Caribbean and Pacific", suggesting that the tender is open to entities operating in or targeting these regions.

Target Sector: The target sector is marketing and communication, specifically "Marketing management consultancy services" as indicated by the CPV code 79413000. The tender focuses on strategic communication related to the EU's Global Gateway strategy.

Mentioned Countries: Gabon, Sao Tome and Principe.

Project Stage: The project stage involves the design and implementation of communication campaigns, suggesting a development and implementation phase rather than basic research or early-stage idea generation.

Funding Amount: The estimated total value of the contract is 500,000 EUR.

Application Type: The application type is an open call for tenders, with electronic submission. The procedure type is specified as a "Restricted procedure".

Nature of Support: The beneficiaries will receive money in exchange for providing communication services.

Application Stages: The procedure type is "Restricted procedure", which typically involves two stages: a request to participate and a full proposal submission for those who are shortlisted.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The co-funding requirement is not mentioned in the provided text.

Summary:

This is a call for tenders issued by the European Commission, specifically the Directorate-General for International Partnerships (INTPA), for a service contract focused on strategic communication in Gabon and Sao Tome and Principe. The project aims to enhance the awareness, perception, and impact of EU initiatives, particularly the Global Gateway strategy, among young adults (18-34 years old) in these two African nations. The selected contractor, a communication company, will be responsible for designing and implementing communication campaigns to promote the EU's positive contributions to these countries. The estimated value of the contract is 500,000 EUR, and the maximum contract duration is 24 months. The procedure is a restricted one, meaning there will be an initial selection of candidates based on their request to participate, followed by a full proposal submission from the shortlisted candidates. Submissions must be electronic. The deadline for receipt of requests to participate is October 15, 2025, at 16:00 Africa/Libreville time. The tender documents include an invitation to submit a request to participate and a participation form. The eSubmission system supports multiple languages and encrypts uploaded documents. A Participant Identification Code (PIC) is mandatory for participation, whether as a sole candidate or as part of a consortium. The system accepts attachments up to 50 MB in size, with a maximum of 200 files per submission.