Call for expressions of interest (CEI) to establish an EUAA list of remunerated external experts in the field of Medical Country of Origin Information (MedCOI)

The European Union Agency for Asylum (EUAA) has issued a Call for Expression of Interest (CEI) to establish a list of remunerated external experts in Medical Country of Origin Information (MedCOI). The procedure identifier for this opportunity is EUAA/MLA/2024/CEI/0011, and it was published on 17 July 2024 under the TED reference 138/2024 429199-2024.

The EUAA aims to engage local MedCOI experts to provide country-specific medical information essential for asylum processes. Applicants must have relevant experience in healthcare systems and health insurance related to specific countries. The target sector for this opportunity is health, focusing on the nuances of medical practice and related services. The call does not specify particular countries within the EU, but an indicative list is available in Annex V of the procurement documents.

This CEI is structured as a single applicant process rather than requiring a consortium, and it primarily targets individual experts within the EU. The contract duration may extend up to 60 months, and the nature of the support provided will be monetary remuneration for the services rendered.

Candidates will be evaluated based on selection criteria concerning their technical and professional ability in relation to EU standards and their suitability for the tasks. The evaluations will occur regularly, indicating a single stage for application submission. The funding amount is variable and specific details about financial considerations are outlined in the procurement documents.

Submissions must be made through a non-electronic method as prescribed in the procurement documents. These documents include a contract notice, application form, guidelines for local experts, and various annexes detailing treatments and indicative country lists. The eSubmission system requires candidates to have a Personal Identification Code (PIC) to participate. It supports all official EU languages, encrypts uploaded documents, and allows for a maximum of 200 documents per submission, each not exceeding 50 MB in size.

Overall, this opportunity is focused on pre-selecting qualified experts who can significantly contribute to the assessment of asylum claims through accurate Medical Country of Origin Information. Interested individuals should ensure their applications comply with the guidelines set forth in the procurement documents.

This is a call for expressions of interest (CEI) to establish a list of remunerated external experts in the field of Medical Country of Origin Information (MedCOI) by the European Union Agency for Asylum (EUAA). The procedure identifier is EUAA/MLA/2024/CEI/0011. The TED reference is 138/2024 429199-2024. The TED publication date is 17/07/2024.

The EUAA plans to engage external experts to provide Medical Country of Origin Information (MedCOI). The contracting authority will create a list of local MedCOI experts who meet specific selection criteria. MedCOI provides medical information related to the country of origin, and local experts should have experience in healthcare and health insurance within the relevant countries. Incoming applications will be evaluated regularly.

The procedure type is a Call for Expression of Interest (CEI) for the preselection of candidates. The nature of the contract is for services, with a maximum duration of 60 months. The award method is a framework agreement.

The selection criteria include:
Suitability to pursue the professional activity (consult the procurement documents).
Economic and financial standing (consult the procurement documents).
Technical and professional ability (consult the procurement documents).

Submissions must be sent exclusively to the address provided in the procurement documents, using a non-electronic submission method.

The following documents are available for download:
Contract notice with explanations, published on 17/07/2024, Version 1.
ANNEX I Application form for submission, published on 12/09/2024, Version 2.
ANNEX III Guidelines for local experts, published on 17/07/2024, Version 1.
ANNEX IV List of treatments, published on 17/07/2024, Version 1.
Annex 3 to the Contract template, published on 17/07/2024, Version 1.
Annex V: Indicative list of countries and regions, published on 31/07/2024, Version 2.
ANNEX II Model contract template, published on 16/05/2025, Version 1.
ANNEX 5 to the Model contract_ Rules for reimbursements, published on 16/05/2025, Version 1.

Frequently Asked Questions (FAQ)
How to proceed if the system is slow or doesn’t work while uploading/downloading documents? Use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, clear the cache and cookies. Published on 13/02/2025 20:52.
Which Internet browsers does eSubmission support? Use the latest versions of Google Chrome or Mozilla Firefox. For the most up-to-date technical recommendations, click on the link System Requirements. Published on 13/02/2025 20:52.
Is it possible to view the details of the submission after the deadline? No, the content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload. Published on 13/02/2025 20:50.
Where can I find my submissions in Manage My Area, in the Funding & Tenders portal? Submissions can be found in ‘My Submission(s)’: tenders in response to open calls for tenders, requests to participate. Published on 17/10/2024 20:40.
Which size should attachments have? eSubmission accepts files that are less than 50 MB in size. Published on 17/10/2024 20:36.
How should I name attachments in eSubmission? Name the attachments following the System Requirements. See the following conditions: The attachment name must be indicative of the content, must be concise, must use a file name that helps identify the attachment, must not exceed a maximum of 50 characters, must only contain Latin alphabet characters, numbers, underscores, and dots. Published on 03/10/2024 16:39.
Can I submit a video in eSubmission? Which formats are supported? Check the System Requirements of eSubmission. Published on 03/10/2024 16:37.
I received an invitation from the F&T Portal but cannot view the procurement documents. Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action”. Published on 03/10/2024 16:37.
Do I need to validate my PIC in order to submit a tender in eSubmission? The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). For subcontractors PIC is not mandatory. Published on 03/10/2024 16:36.
I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do? Make sure it follows the technical requirements of the system. Published on 03/10/2024 16:36.
How many attachments can I upload per submission? The maximum number of documents the system will allow you to upload per tender is 200 files. Published on 03/10/2024 16:35.
Why do tenderers need a PIC? It is mandatory to register for a PIC if you intend to submit a tender or a request to participate. Only one PIC per organisation must be used. Published on 23/04/2024 17:14.
How do I register my organisation and get a Participant Identification Code (PIC)? First, check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register. Published on 23/04/2024 16:07.
What is the validity period of a PIC? A PIC is unique and its validity is not limited in time. Published on 22/04/2024 22:55.
How many languages does the system support? The system is multilingual and supports all 24 official EU languages. Published on 01/04/2024 19:56.
Which is the character set encoding in the system? The character set encoding is UTF-8. Published on 22/02/2024 23:58.
Does the system use encryption to ensure the integrity and the confidentiality of the information? Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism. Published on 22/02/2024 23:57.
Which file types does the system support? The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question. Published on 21/02/2024 23:55.
Can I view and edit my draft submission? Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted. Published on 24/03/2023 21:32.
In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission? No, it is just a display issue. This is not blocking for you: you can submit. Published on 03/08/2021 22:07.
I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent? No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing. Published on 03/08/2021 22:05.

In summary, the European Union Agency for Asylum is seeking external experts with experience in healthcare and health insurance systems of various countries to provide Medical Country of Origin Information. This information is crucial for assessing asylum claims. The agency will create a list of pre-selected experts based on their suitability, financial standing, and technical abilities. Interested individuals and organizations should prepare a non-electronic submission according to the guidelines provided in the procurement documents. The selected experts will be part of a framework agreement for a maximum of 60 months, providing services related to MedCOI. The eSubmission system supports multiple languages and encrypts uploaded documents for security. Applicants need a PIC (Participant Identification Code) to participate.

Eligible Applicant Types: The opportunity is targeting external experts in the field of Medical Country of Origin Information (MedCOI). Local MedCOI experts shall have experience relevant to healthcare and health insurance for the country(ies) concerned.

Funding Type: The nature of the contract is for services. The selected experts will be remunerated.

Consortium Requirement: The text does not explicitly state whether a consortium is required or if a single applicant is sufficient. However, the call is for "external experts," which suggests that individual experts are eligible.

Beneficiary Scope (Geographic Eligibility): The call is looking for "local MedCOI experts," and Annex V provides an indicative list of countries and regions. This suggests that the geographic eligibility is tied to specific countries and regions relevant to the Medical Country of Origin Information.

Target Sector: The program targets the health sector, specifically medical practice and related services, healthcare, and health insurance. It focuses on Medical Country of Origin Information (MedCOI).

Mentioned Countries: The opportunity mentions the need for "local" experts and refers to "Annex V: Indicative list of countries and regions." While specific countries are not listed in the main text, Annex V contains this information.

Project Stage: The project stage is preselection of candidates. The EUAA is establishing a list of experts.

Funding Amount: The estimated total value is not specified in the provided text.

Application Type: The application type is a Call for Expression of Interest (CEI).

Nature of Support: Beneficiaries will receive money in the form of remuneration for their services as external experts.

Application Stages: The procedure type is a Call for Expression of Interest (CEI) for preselection of candidates, suggesting a multi-stage process. The exact number of stages is not specified, but it involves at least an initial application and an evaluation phase.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The text does not mention any co-funding requirement.

Summary:

This opportunity is a Call for Expression of Interest (CEI) issued by the European Union Agency for Asylum (EUAA) to establish a list of remunerated external experts in the field of Medical Country of Origin Information (MedCOI). The EUAA aims to create a roster of local MedCOI experts who possess relevant experience in healthcare and health insurance within specific countries and regions. These experts will provide Medical Country of Origin Information. The procedure identifier is EUAA/MLA/2024/CEI/0011, and the TED reference is 138/2024 429199-2024. The submission method is non-electronic, and the maximum contract duration is 60 months. The award method is a framework agreement. The TED publication date was 17/07/2024.

The selection criteria include suitability to pursue the professional activity, economic and financial standing, and technical and professional ability, all of which are detailed in the procurement documents. Interested candidates must submit their applications following the instructions provided in the procurement documents, which include a contract notice, application form, guidelines for local experts, a list of treatments, a contract template, an indicative list of countries and regions (Annex V), a model contract template, and rules for reimbursements. The system supports 24 official EU languages and uses UTF-8 character set encoding. The system encrypts all uploaded documents. The maximum number of documents allowed per tender is 200, and the maximum file size is 50 MB. A Personal Identification Code (PIC) is mandatory for participation.