SPR/265839 - Data management, analysis and visualisation support, and information management

The European Centre for Disease Prevention and Control (ECDC) has published tender SPR/265839 for a Framework Contract to provide off-site consultancy services in data management, data science and engineering, GIS including FME support, and information management with an estimated total value of €13,660,240. The procurement is split into four lots with estimated budgets of €2,948,000 for data management, €3,557,840 for GIS and FME, €3,537,600 for data science and engineering, and €3,616,800 for information management. The initial contract period is 24 months renewable twice for a total possible duration of 48 months and submissions must be made electronically via the EU Funding and Tenders Portal by 07 August 2026 at 16:00 CEST. Tenders will be evaluated on quality weighted 60 and price weighted 40 according to the tender specifications.

What it funds

Scope

Framework service contracts to provide off-site consultants and services in data management, data science and data engineering, geographic information systems (GIS) including ETL/FME support, and information management (enterprise content and terminology management).

Who can apply:Legal entities and service providers (economic operators) able to deliver consultancy services and technical support for the specified lots; submission via the EU Funding & Tenders Portal (eSubmission). ¹

1. 1Lot 1 Data management support — estimated €2,948,000
2. 2Lot 2 GIS and FME support — estimated €3,557,840
3. 3Lot 3 Data science and data engineering support — estimated €3,537,600
4. 4Lot 4 Information management support — estimated €3,616,800

Total estimated procedure value:€13,660,240. Framework contract duration: initial 24 months, renewable up to two times (total up to 48 months).

Deadlines:initial notice 2026-01-01; final submission deadline 7 August 2026 at 16:00:59 (Europe/Stockholm).

Lead contracting authority:European Centre for Disease Prevention and Control (ECDC). Call identifier: ECDC/2026/OP/0013. Tender documents and draft contract published with the call Tender page. ¹

Footnotes

1. 1Full tender documents, specifications, invitation to tender and draft contract available on the official tender page Tender page.

Opportunity summary

This is a public tender (framework contract) published by the European Centre for Disease Prevention and Control (ECDC) to procure off-site consultancy services in data management, data science and engineering, geographic information systems (GIS) including Feature Manipulation Engine (FME) support, and information management. The procedure is electronic submission via the EU Funding & Tenders Portal. The procurement is divided into four lots and the overall estimated total procedure value is €13,660,240. The framework contracts are for an initial period of 24 months, renewable twice, with planned execution periods indicated as 48 months for operational planning purposes in the tender documentation.

Key dates:Invitation published and procurement documents released: 2026-06-30. Deadline for submission (closing date): 2026-08-07 16:00:59 (Europe/Stockholm timezone). Open tender event (clarifications/possible opening): 2026-08-11 10:00 (CEST). Additional information request period ends: 2026-07-30 00:00. Consider-changed-until date for certain documents: 2026-07-14. See procurement documents for exact calendar details ¹.

What is being procured (scope and lots)

ECDC is procuring consultancy services to support its data and information capabilities. The tender is structured as a Framework Agreement with four separate lots. Each lot is intended to procure off-site consultants and related services in a defined technical area. The tender documents (tender specifications, draft contracts, and financial proposal templates) describe detailed tasks, deliverables and selection and award criteria.

1. 1Lot 1: Data management support. Estimated overall contract amount: €2,948,000. Services include data managers (off-site consultants) to support data management activities such as data warehouse operations, data processing, EpiPulse integration, and related data stewardship tasks.
2. 2Lot 2: Geographic information systems (GIS) support and Feature Manipulation Engine (FME) support. Estimated overall contract amount: €3,557,840. Services include GIS analyst consultants for geodata management and mapping, and FME consultants for design, implementation and maintenance of automated ETL/data flows integrating data into ECDC systems and databases.
3. 3Lot 3: Data science and data engineering support. Estimated overall contract amount: €3,537,600. Services include data scientist consultants (off-site) to create and deploy analytics, set up and manage data pipelines, develop code in R and Python, and data engineer consultants to develop data products and integrate them into systems.
4. 4Lot 4: Information management support. Estimated overall contract amount: €3,616,800. Services include information management consultants to support enterprise content management, content analysis, terminology management and related information governance activities.

Administrative and procurement details

Reference:SPR/265839 — Call identifier ECDC/2026/OP/0013. Lead contracting authority: European Centre for Disease Prevention and Control (ECDC) (ecdc.europa.eu). Procedure type: open electronic submission; contracting system: framework agreement (FA) with renewal options and potential usage as DPS not foreseen for this notice. Main CPV codes include 72322000 (data management services), 72512000 (information services), 72212780, 72212783, 72330000 and related codes listed in the procurement record. Submission method: eSubmission via the Funding & Tenders Portal.

Estimated contract values and total procedure value:Estimated overall contract amount for the entire procedure: €13,660,240. Breakdown by lot is provided in the lot descriptions above. The procurement record and the financial offer templates provide the basis for candidate price scenarios ¹.

Eligibility and applicant requirements

This is a procurement tender. Eligibility and selection criteria are defined in the tender specifications and selection documentation. Bidders must consult the procurement documents for full eligibility criteria, mandatory selection evidence, and subcontracting rules. Tenders must be submitted electronically and will be assessed against published award criteria and weights (quality 60, price 40).

1. 1Eligible applicant types: The procurement is open to economic operators capable of providing the requested services. Typical eligible applicants include consultancies, SMEs, large enterprises, specialist suppliers, research or technical service providers, NGOs or consortia where allowed by the tender documents. The procurement documents list the exact required legal and financial proofs and any exclusion grounds. The tender is not primarily framed as an SME-only opportunity (smeSuitableIndicator=false for lots).
2. 2Consortium requirement: The tender allows participation by single bidders or consortium arrangements where permitted by the procurement rules and specified in the tender documents. The tendering terms reference specific tenderer qualification requests in the procurement document; bidders should ensure they meet selection criteria alone or collectively if bidding as a joint venture.
3. 3Geographic eligibility: The contracting authority is an EU agency (ECDC). Generally, procurement is open to economic operators established in the EU/EEA and other countries as allowed under EU procurement rules. Bidders must consult the tender documents for explicit eligibility of third country entities and subcontracting rules.
4. 4Procurement procedure: Electronic submission via the Funding & Tenders Portal is mandatory (submissionMethodCode: ESUBMISSION).

Technical scope and required skills

Each lot specifies domain-specific technical tasks and consultant profiles. The tender specifications (EN_TENDER_SPECIFICATIONS_ECDC2026OP0013...) provide detailed functional requirements, expected deliverables, personnel profiles, minimum experience and CV requirements, security and data protection obligations, and integration requirements with ECDC platforms (for example EpiPulse and internal data warehouses).

1. 1Common competencies sought across lots: strong experience in public health data contexts, experience integrating with EU public health platforms (EpiPulse), knowledge of data protection and handling of health data (GDPR), ability to work as off-site consultants under framework conditions, and experience delivering services to international/EU bodies.
2. 2Lot-specific technical skills:
3. 3Lot 1 (Data management): data warehouse administration, ETL/ELT pipeline knowledge, metadata management, data governance, data catalogue tools, familiarity with epidemiological datasets.
4. 4Lot 2 (GIS & FME): GIS analysis and mapping, geospatial data management, spatial data infrastructures, FME toolchain expertise for ETL and automation of geospatial workflows.
5. 5Lot 3 (Data science & engineering): data pipeline design, coding in R and Python, statistical modelling, reproducible analysis, deployment of analytics and data products, software engineering best practices for data solutions.
6. 6Lot 4 (Information management): enterprise content management systems, information architecture, taxonomy and terminology management, content lifecycle management and metadata schemas.

Evaluation and award

The awarding terms indicate quality is weighted at 60 and price at 40. Further subordinate award criteria and detailed evaluation methodology are provided in the procurement documents. Bidders must submit quality proposals addressing the specified technical and organisational criteria and a financial offer using the provided financial proposal templates for each lot (financial offer spreadsheets published per lot).

Submission documents and templates:Available procurement documents published on 2026-06-30 include: the EN tender specifications PDF, draft service framework contract (lots 1-3-4), an invitation to tender, and financial proposal templates for each lot in native XLSX format. Bidders must use the financial proposal templates corresponding to the lot(s) they bid for and follow the tender specifications for required supporting documents and forms ¹.

Administrative conditions and contract model

The procurement is structured as a framework contract concluded for an initial period of 24 months, renewable two times (i.e., up to three terms). The tender documents include a draft framework service contract. Contract execution includes electronic ordering and electronic payments. Tender validity period is indicated (6 months). Specific contractual terms, extensions, renewal mechanics and ordering procedures are set out in the draft contract and must be reviewed by bidders.

Funding type, co-funding and financial arrangements

Funding type:public procurement (service contract framework agreement). Beneficiaries will receive payments under contract for delivered services (monetary). The procurement record shows an estimated overall contract value; actual financial commitment per contractor will depend on orders placed under the framework. Co-funding requirement: not applicable in the grant-sense. This is a paid contract where the contractor is remunerated following contractual terms; there is no requirement for co-funding by the bidder, although financial and economic capacity evidence is required as part of the selection criteria.

Application process and stages

Application type:open electronic call for tenders published on the EU Funding & Tenders Portal. Submission is via the portal (eSubmission). Key process stages are: 1) Registration/Preparation of tender dossier and use of provided templates; 2) Submission before deadline; 3) Administrative and selection criteria evaluation; 4) Technical/quality evaluation and scoring; 5) Price evaluation; 6) Contract award and signature of framework agreement; 7) Potential post-award clarifications and ordering under the framework. The procurement record identifies an open tender event on 2026-08-11 that may include encrypted opening or clarifications.

1. 1Number of application/assessment stages: 4 to 6 depending on how the contracting authority organises the selection and award phases. At minimum: prequalification/selection, technical evaluation, price evaluation, and award.
2. 2Success rates: Not specified by the contracting authority. Framework contract tenders typically award multiple contractors per lot; success probability depends on competition, compliance with selection criteria and quality/price ranking. Exact success rate cannot be inferred from the published notice.

Success factors and recommended approach for bidders

Bidders should carefully review the tender specifications and the draft contract, use the official financial proposal templates for the relevant lot(s), and ensure all selection evidence and supporting documentation are included. Emphasis should be placed on demonstrating relevant domain experience (public health data, EpiPulse integration if applicable, GIS/FME expertise, R/Python development, data engineering, information governance), CVs of proposed key personnel, clear project management and quality assurance approaches, compliance with data protection rules (GDPR), and competitive pricing aligned with the financial templates. Given quality carries 60% weight, a detailed technical approach and evidence of past performance are critical.

Structured categorization answers

Below are the requested categorization fields extracted from the procurement record and tender documents summary.

1. 1Eligible Applicant Types: Economic operators capable of delivering consultancy services — consultancies, SMEs, large enterprises, research/technical service providers, NGOs where they meet procurement rules, and consortia/joint ventures where allowed by the tender documents. The record does not limit applicants to a single legal type; bidders must meet selection criteria. (Refer to tender specifications for complete list of admissible entities.)
2. 2Funding Type: Procurement — framework service contract (service contract). The mechanism is not a grant or loan; it is a paid contract awarding consultancy services.
3. 3Consortium Requirement: Other — single applicants or consortia/joint ventures may participate subject to the procurement rules specified in the tender documents. There is no mandatory consortium requirement stated in the summary; bidders should consult selection rules in the procurement documents for using subcontracting or joint bids.
4. 4Beneficiary Scope (Geographic Eligibility): Likely EU/EEA and other countries as permitted under EU procurement rules. The contracting authority is an EU agency (ECDC); bidders established in EU Member States are eligible. Tender documents should be checked for explicit inclusion of third country bidders.
5. 5Target Sector: Primary sectors targeted are health (public health / epidemiology), ICT (data management, data engineering, data science), GIS/geospatial, information management and knowledge management. This sits at the intersection of public health and data/ICT service delivery.
6. 6Mentioned Countries: No specific countries are listed as beneficiaries in the summary other than the contracting authority (ECDC, an EU agency). The region is EU (ECDC serving EU/EEA). The procurement notice does not list individual country recipients.
7. 7Project Stage: Operational delivery and implementation: the expected maturity is delivery/implementation (service provision), covering established operations (data management, analytics, GIS) rather than basic research or early-stage idea development.
8. 8Funding Amount: Estimated overall procedure value €13,660,240; per-lot estimates: Lot €1 2,948,000; Lot €2 3,557,840; Lot €3 3,537,600; Lot €4 3,616,800. Individual call awards and order values will depend on framework orders placed under contract.
9. 9Application Type: Open call (public procurement) with electronic eSubmission through the EU Funding & Tenders Portal. Interested bidders must respond to the public invitation and submit before the deadline.
10. 10Nature of Support: Monetary — contracted services paid under the framework agreement. Contractors will receive remuneration for services. Non-monetary support (access to ECDC systems if required for task performance) may be provided operationally under contract terms.
11. 11Application Stages: Multiple stages — at least 4 (selection/prequalification, technical evaluation, price evaluation, award). Additional administrative checks and clarifications may add stages.
12. 12Success Rates: Not specified in the notice. As a framework contract with multiple awards possible per lot, the success rate depends on competitor numbers and compliance. No quantitative success rate available.
13. 13Co-funding Requirement: No co-funding requirement in grant terms. This is a paid contract where the contractor invoices ECDC; bidders must demonstrate financial/technical capacity but are not required to co-fund the contract.

Templates and application form structure

Procurement documents provided include specific templates that bidders must use. These include: financial proposal templates (XLSX) for each lot which define pricing elements and scenario structures; tender specifications document detailing technical and administrative requirements; draft contract PDF; and an invitation to tender PDF. Bidders should download and complete the lot-specific Financial proposal FWC with scenario DM_lot X_V1.xlsx template, and prepare technical and administrative submissions aligned to the tender specifications and the portal submission structure. The portal eSubmission will require attaching the completed documents in the specified order and format. Complete instructions and the list of required supporting documents are in the EN_TENDER_SPECIFICATIONS_ECDC2026OP0013_Data management analysis and visualisat_V1.pdf.

1. 1Typical application file set required (see tender specifications for exact list): 1) Administrative forms and declarations (exclusion and selection criteria), 2) Technical offer including methodology, staffing and CVs, 3) Financial offer using the provided XLSX template for the relevant lot, 4) Evidence of professional, technical and financial capacity (certificates, references, balance sheets as requested), 5) Any required signed statements and legal documents.
2. 2Structure of the financial proposal template: line-items for hourly rates or unit prices for consultant categories, scenario-based cost calculations, VAT/exclusion notes and total estimated contract value fields (per template). Bidders must not alter the structure of the templates and must follow instructions in the tender specifications.

How to apply and next steps

Steps to apply:1) Register or sign in to the EU Funding & Tenders Portal. 2) Download all procurement documents (tender specifications, draft contract, and the financial proposal template for the lot(s) chosen). 3) Prepare administrative, technical and financial files according to the tender specification and the template instructions. 4) Submit electronically via the portal before 2026-08-07 16:00:59 (Europe/Stockholm). 5) Keep an eye on the additional information period until 2026-07-30 for clarifications and updates; any document changes are noted with consider-changed-until 2026-07-14 for some documents. 6) Attend or note the open tender event on 2026-08-11 for formal opening details or clarifications as per the portal notice.

Contact and reference:Full tender documents, financial templates and the draft contract are available from the opportunity page on the EU Funding & Tenders Portal. Reference URL: ec.europa.eu

Summary and concluding explanation

This tender seeks to establish framework agreements with suppliers of consultancy services across four complementary data and information domains to support ECDC operations: data management, GIS and FME automation, data science and engineering, and information management. It is a procurement, not a grant, with an overall estimated value of €13.66 million split across four lots. Bidders must submit electronically via the EU portal using the provided templates and comply with selection and award criteria. Quality (technical capability) is the primary award factor (60) and price weighs 40. The opportunity is suited to experienced consultancies, ICT and geospatial service providers, data science teams and information management specialists with experience in public health or complex multi-stakeholder environments. Prospective bidders should download the tender specifications and templates immediately, ensure full compliance with administrative evidence and selection criteria, and prepare a strong technical proposal focused on the specific lot requirements and the needs of an EU public health agency. For detailed terms, deliverables, and the full set of mandatory documents, consult the official tender specifications and draft contract ¹.

Footnotes

1. 1Procurement documents (tender specifications, draft contract, invitation to tender, and financial proposal templates) published 2026-06-30 are available on the EU Funding & Tenders Portal for call ECDC/2026/OP/0013: EN_TENDER_SPECIFICATIONS_ECDC2026OP0013_Data management analysis and visualisat_V1.pdf and supporting files. Access via the opportunity page: ec.europa.eu

Key Opportunity Details

This is an open call for tenders for a Framework Contract (FWC) to procure off-site consultant services in data management, data science, GIS, and information management for the European Centre for Disease Prevention and Control (ECDC) ¹. The total estimated contract value is €13,660,240 without VAT, covering a 48-month period with an initial 24-month term renewable twice ².

Submission Deadline:Tenders must be submitted by 07 August 2026, 16:00 CEST (local time in Sweden) via the EU Funding & Tenders Portal ³.

Award Criteria:Tenders are evaluated based on Quality (60% weight) and Price (40% weight) ⁴.

Available Lots and Budget Allocation

Scope of Services by Lot

1. 1LOT-0001: Data managers for data warehouse, data processing, and EpiPulse support ².
2. 2LOT-0002: GIS analysts for geodata management and mapping; FME consultants for automated data flows (ETL) into ECDC systems ².
3. 3LOT-0003: Data scientists for data pipelines, R/Python coding, and analytics outputs; data engineers for data product integration ².
4. 4LOT-0004: Information management consultants for enterprise content management, analysis, and terminology management ².

Eligibility and Applicant Requirements

Economic operators must be established in the European Union, European Economic Area, or Stabilisation and Association Agreements countries ¹. Consultants will work off-site (extramuros) and are expected to support ECDC's public health surveillance and data activities ⁴.

Contract Type:Framework Contract (FWC) with specific contracts issued based on need ⁴.

Duration:Initial 24 months, renewable 2 times (total 48 months) ⁴.

Procurement Documents and Next Steps

Key documents including Tender Specifications, Financial Offer Forms (per lot), and Draft Service FWC are available on the EU Funding & Tenders Portal ⁴. Applicants must submit their proposal electronically via the portal before the deadline ³.

Footnotes

1. 1Prior Information Notice (PIN) details: ecdc.europa.eu
2. 2Lot details and budget: bruselska-spojka.cz
3. 3Official call deadline and portal: ecdc.europa.eu
4. 4Tender details and award criteria: ec.europa.eu