DTS/260921-IT Consultancy Services

The European Centre for Disease Prevention and Control (ECDC) has published an open tender ECDC/2026/OP/0009 for IT consultancy services with an estimated total value of €12,000,000. The procurement will establish a mixed multiple framework contract, using cascade and reopening of competition, to select a minimum of three and a maximum of four economic operators. The contract scope includes programme, project and product management, business analysis, solution architecture, IT governance, quality assurance and testing, information security, systems engineering, maintenance, data management, emerging technologies and business continuity. Tender documents are published on the EU Funding & Tenders Portal, published 31 July 2026 with a stated submission deadline of 5 October 2026 at 16:00:59, and bidders should consult the official portal for definitive requirements and timelines.

Opportunity Type

EU tender (Procurement) - Call ID ECDC/2026/OP/0009

What is procured:IT consultancy and technical support services to the European Centre for Disease Prevention and Control (ECDC) covering programme/project/product management, business analysis, solution architecture, IT governance, QA and testing, information security, systems engineering and operations, maintenance of digital solutions, data management, new technologies implementation and business continuity.

Who can apply:Eligible applicants are economic operators/external service providers able to deliver the listed IT services; ECDC intends to award a mixed multiple framework contract with a minimum of 3 and a maximum of 4 operators. Apply via the EU Funding & Tenders Portal Tender details. ¹

1. 1Estimated total contract value: €12,000,000 (over framework term)
2. 2Planned duration: 48 months (initial 24 months, renewable twice)

Footnotes

1. 1Procurement documents including tender specifications, draft framework contract and technical annexes are published on the tender page linked above.

Core details

Opportunity title:DTS/260921-IT Consultancy Services. Call identifier: ECDC/2026/OP/0009. Lead contracting authority: European Centre for Disease Prevention and Control (ECDC). Procedure type: Open tender for services using a mixed multiple framework contract (partly in cascade and partly with reopening of competition). Estimated total procedure value: €12,000,000. Planned framework duration: initial 24 months, renewable up to 2 times (total possible duration up to 72 months). Main CPV code: 72000000 (IT services). Submission method: electronic submission via the EU Funding & Tenders Portal (eSubmission).

Key dates:Publication / first ingest: 2026-07-31. Official closing date for tenders (deadline for submission): 2026-10-05 16:00:59 (Europe/Stockholm timezone). Open tender event (likely opening/clarification): 2026-10-07 14:00 (local time). Consider-changed-until / clarification window for published documents: 2026-08-14. Additional information request deadline: 2026-09-25. Note: an alternate earlier deadline timestamp appears in metadata (2026-01-01 14:00:59) but the official tender record lists 2026-10-05 as the closing date; consult the portal for any timeline changes Tender page ¹.

Scope of services requested

ECDC intends to procure external expertise to support its Information Technology activities. The services are broad and cover strategic, operational and technical IT support across multiple domains. Services will be provided on call-off from a mixed multiple framework contract (minimum 3 and maximum 4 economic operators).

1. 1Internal programme, project and product management
2. 2Business analysis and requirements management
3. 3Solution architecture
4. 4Support to ECDC staff for IT governance activities and IT process support
5. 5IT quality assurance and testing
6. 6Information security
7. 7Systems engineering, administration and operational support
8. 8Maintenance of digital solutions
9. 9Data management in the context of digital solutions development
10. 10Implementation and support of new and emerging technologies
11. 11Business continuity support in case of interruption of services provided under other contracts

Procurement model and contract structure

Contracting model:mixed multiple framework contract with elements of cascade and reopening of competition. The contracting authority will select a minimum of three and a maximum of four economic operators to sign the framework contract. The framework may be used to award call-off contracts via cascade and via reopening competition among the framework holders. Framework duration and renewal: initial 24 months, renewable two times as stated in the draft framework contract.

Eligibility and applicant types

Eligible applicant types:the tender is open to economic operators meeting the procurement documents' selection criteria. Typical eligible entity types (as relevant to public procurement) include: SMEs, large enterprises, consultancies, systems integrators, IT service providers, consortia of providers, research institutions or universities where applicable, and other legal persons that can demonstrate the required professional, technical and financial capacity. The procurement documents specify the precise selection and exclusion criteria and any evidence required; tenderers must consult those documents for formal eligibility and qualification requirements.

Geographic eligibility / Beneficiary scope:The opportunity is published on the EU Funding & Tenders Portal by ECDC. The portal record does not explicitly list a closed set of eligible countries in the scraped text. As a standard for EU agency procurement, the procedure is directed to economic operators established in EU Member States and other countries covered by the procurement rules applicable to the contracting authority; tenderers must consult the procurement documents and invitation to tender for definitive geographic eligibility and any nationality or establishment requirements ¹.

Funding, financial and commercial aspects

Funding type:public procurement / service contract (contract for services) with monetary remuneration for delivered services under call-offs. The opportunity is not a grant, loan, equity or award in the grants sense; it is a tender for commercial contracts.

Estimated value and budgetary information:Estimated overall contract amount: €12,000,000 (currency: EUR). This figure is the estimated total value for the procedure and for the entire duration of the framework (including potential renewals). Actual call-off values will depend on services ordered under the framework.

Application and selection process

Submission method:mandatory eSubmission via the EU Funding & Tenders Portal. The procurement uses electronic order and payment processes post-award. Tenderers must submit documentation, selection evidence and the financial offer using the published tender documents. The procurement's awarding criteria are quality (weighted 40) and price (weighted 60) — bidders must consult the procurement documents for exact evaluation methodology and sub-criteria.

1. 1Call for tenders and invitation documents published on 2026-07-31 (tender specifications and multiple technical annexes).
2. 2Tenderers prepare and upload required selection evidence, technical tenders and the financial tender form (Annex 6 - Financial tender form provided as an Excel file).
3. 3Electronic submission deadline: 2026-10-05 16:00:59 (Europe/Stockholm).
4. 4Open tender event (public opening/clarification) scheduled on 2026-10-07 14:00.
5. 5Evaluation by contracting authority according to published awarding criteria and weights (quality 40, price 60).
6. 6Award and conclusion of framework contract with minimum 3 / maximum 4 successful economic operators.

Application stages:The process includes multiple logical stages: 1) publication and call for tenders with document download; 2) submission of tenders by the deadline; 3) opening/clarification event; 4) evaluation of selection and award criteria; 5) award and signature of framework contract; 6) subsequent call-offs under cascade or reopening of competition. For practical purposes, applicants should expect 3 to 4 substantive stages from submission to contract signature and further additional stages for call-offs under the framework.

Success rates and competition

Success rates:the tender will result in the selection of a minimum of 3 and a maximum of 4 economic operators to conclude the framework contract. The portal metadata does not provide historical success-rate statistics; expected success probability depends on the number of bids submitted and their alignment with selection and award criteria. No numeric success rate is provided in the published documents.

Co-funding and financial obligations

Co-funding requirement:none indicated. This is a procurement procedure where the contracting authority will pay for services under the signed framework and subsequent call-offs. Tenderers must cover the costs of preparing offers. No matching or co-financing obligation from bidders is stated in the procurement metadata; refer to the tender specifications for any specific financial guarantees, performance security, or invoicing conditions.

Consortium rules and allowed participation forms

Consortium requirement:A consortium (or economic operator grouping) is permitted; the contract will be awarded to economic operators, and the framework will include between 3 and 4 selected operators. The tender documents include tenderer qualification requests and specific tenderer requirements; bidders should consult the selection criteria and whether joint bids, subcontracting arrangements and lead partner responsibilities are allowed or required. The procurement record mentions tenderer qualification evidence and selection criteria sources in the tendering terms.

Intended technical profile and expected capabilities

ECDC requires IT consultancy service providers able to supply expertise across project and programme management, requirements engineering, solution architecture, IT governance, security, systems engineering, operations, support and maintenance, data management for digital solutions, and implementation of emerging technologies. Bidders must demonstrate technical capacity, experienced personnel and documented methodologies for software quality assurance, testing, information security, business continuity, and operational support. The technical annexes include detailed Terms of Reference, lists of tools and technologies used by ECDC, IT governance expectations and information security policies which define minimum technical, procedural and security requirements.

1. 1Deliver skilled personnel for project and programme roles (project managers, product owners, business analysts, architects, QA/testers, security specialists, systems administrators, DevOps engineers, data managers).
2. 2Demonstrate experience with IT governance, ITIL-like processes or equivalent, quality assurance frameworks and information security standards.
3. 3Ability to maintain and support ECDC digital solutions, including operational support, incident management and business continuity.
4. 4Capability to work with ECDC tools and technologies (detailed in Technical Annex D).
5. 5Adherence to ECDC policies: Service Level Agreement (Technical Annex B), Information Security Policy (Technical Annex G), Information Classification Policy (Technical Annex H), Policy on the Use of ICT Equipment (Technical Annex F), and Workplace Security and Safety policy (Technical Annex I).

Documents and templates provided

The procurement package published on 2026-07-31 includes the following documents (all in English unless otherwise noted). Tenderers must download and use the provided templates where applicable.

1. 1EN_TENDER_SPECIFICATIONS_ECDC2026OP0009_IT Consultancy Services_V1.pdf (Tender specifications)
2. 2EN-Invitation_to_tender_ECDC2026OP0009_IT Consultancy Services_V1.pdf (Invitation to tender)
3. 3EN_Draft_Service_FWC_ECDC2026OP0009_1_V1.pdf (Draft framework/service contract)
4. 4Annex 6 - Financial tender form_V1.xlsx (Financial offer template - required for price submission)
5. 5Technical Annex A – Terms of Reference_V1.pdf (Detailed scope and requirements)
6. 6Technical Annex B – Service Level Agreement_V1.pdf (SLA requirements and KPIs)
7. 7Technical Annex C – Ordering Process_V1.pdf (How call-offs are requested and managed)
8. 8Technical Annex D – Tools and Technologies used by ECDC_V1.pdf (Technical environment and toolset)
9. 9Technical Annex E - ECDC IT Governance_V1.pdf (Governance expectations and responsibilities)
10. 10Technical Annex F – Policy on the Use of ICT Equipment_V1.pdf
11. 11Technical Annex G – Information Security Policy_V1.pdf
12. 12Technical Annex H – Information Classification Policy_V1.pdf
13. 13Technical Annex Ι – Policy on Security and Safety at the Workplace_V1.pdf

Application form structure and templates:The main templates include the financial tender form (Annex 6) provided as a native Excel file and the draft contract that defines contractual clauses, renewal and termination rules, pricing modalities, invoicing rules, confidentiality, data protection, intellectual property, liability and insurance requirements. Technical tender structure is described in the Tender Specifications and Terms of Reference (Technical Annex A). Tenderers must follow the prescribed structure for technical and administrative offers, provide requested declarations and supporting evidence for selection criteria, and complete the financial tender form exactly as provided.

Awarding criteria and evaluation

Awarding criteria:the procurement record lists two main award criteria categories: Quality (weight 40) and Price (weight 60). Sub-criteria for quality, scoring rules, minimum thresholds and evaluation procedures are detailed in the procurement/tender specifications and must be strictly followed. Tenderers should consult the tender specifications for how quality is broken down (e.g., methodology, personnel CVs, past performance, approach to governance, security, SLA compliance) and any minimum requirements or disqualifiers.

Legal, security and compliance requirements

Tenderers are required to comply with ECDC policies and EU procurement rules. Key compliance documents include the draft contract (terms and conditions), Information Security Policy, Information Classification Policy, SLA, and workplace security policy. The procurement file references selection criteria and may require exclusions declarations, financial capacity evidence, insurances, and professional and technical capability proofs. The information security annexes indicate that bidders and proposed personnel must meet ECDC security and data protection standards.

Mentioned countries and geographic references

Explicit countries are not listed in the scraped procurement metadata. The contracting authority is the European Centre for Disease Prevention and Control (ECDC), an EU agency based in Sweden. The opportunity is published on the EU Funding & Tenders Portal and thus is governed by EU procurement rules; bidders should consult the tender documents for country-of-establishment eligibility and any nationality-related constraints ¹.

Project stage and target sectors

Project stage:operational / service delivery. This is not a research grant; it is intended to procure ongoing IT consultancy, development, maintenance and operational support services for ECDC's digital solutions. Target sector(s): information and communication technology (ICT), information security, data management, digital public health systems and support services for public sector healthcare infrastructure.

Nature of support and contract modalities

Nature of support:monetary payments under a public service contract (call-offs from framework). The framework will lead to fee-based engagements for services delivered. Non-monetary elements include access to ECDC technical environment, policy and governance documents, and cooperation with ECDC staff. Post-award operations include electronic ordering and invoicing.

How to prepare a compliant submission (practical checklist)

1. 1Download all tender documents from the Funding & Tenders Portal (tender specifications, draft contract, technical annexes, Annex 6 financial form) immediately and review the Terms of Reference and SLA in detail.
2. 2Confirm legal and geographic eligibility and prepare selection evidence (company registration, financial statements, relevant certificates, declarations on exclusion grounds).
3. 3Map required competencies and prepare CVs and role descriptions for proposed personnel, aligned to the technical annex requirements.
4. 4Prepare a technical offer that addresses all quality sub-criteria (methodology, governance, security, service delivery, business continuity) following the structure specified in the tender specifications.
5. 5Complete the Annex 6 financial tender form precisely and ensure pricing aligns with the framework's pricing rules and salary/rate bases specified in the draft contract.
6. 6Ensure compliance with Information Security Policy, Data Protection requirements and the Technical Annex D tooling compatibility where applicable.
7. 7Submit the complete administrative, technical and financial tender via the eSubmission process before 2026-10-05 16:00:59 (Europe/Stockholm).
8. 8Keep records of submission receipts and prepare for potential clarifications during evaluation or for post-award contracting.

Important:Tenderers must consult the official tender documents for binding instructions, formats, mandatory checklists and declarations. The procurement documents listed above contain the definitive requirements, evaluation rules and contractual terms.

Final summary — what is this opportunity about and how to interpret it

This tender seeks to establish a small roster (framework) of IT consultancy providers that will supply a wide range of IT services to ECDC over an initial two-year period, potentially extended twice. The work spans programme and project management, business analysis, architecture, governance support, QA and testing, information security, systems engineering, operations, maintenance, data management and emerging technology support, as well as business continuity. The contract is a public procurement (service contract) with an estimated total value of €12 million and will be awarded through electronic tendering on the EU Funding & Tenders Portal. A minimum of three and maximum of four economic operators will be selected to the framework. Bidders must submit administrative, technical and financial offers using the supplied templates (including Annex 6 financial form) and comply with the detailed technical annexes, draft contract and ECDC policies. Evaluation is based on quality (40) and price (60). Prospective tenderers should promptly download and study all documents, verify eligibility and provide the required evidence and technical proposals to match ECDC's operational and security expectations. Consult the portal tender page for the official documents and any updates Tender page ¹.

Footnotes

1. 1Official tender documents and the contracting authority's instructions are available on the EU Funding & Tenders Portal tender page: ec.europa.eu. The portal record contains the tender specifications, draft contract, financial tender form (Annex 6) and technical annexes referenced in this summary. Always refer to those documents for binding details.

This is an open ECDC tender for IT consultancy services, with an estimated total value of €12,000,000 and a mixed multiple framework contract structure for a minimum of 3 and a maximum of 4 economic operators.[1]

Key facts

What the contract covers

The scope is broad and is intended to procure external expertise to support ECDC in information technology across programme, project and product management, business analysis and requirements management, solution architecture, IT governance and process support, quality assurance and testing, information security, systems engineering and operational support, maintenance of digital solutions, data management for digital solution development, emerging technologies, and business continuity support.[1]

In practical terms, the tender is designed for suppliers that can provide both advisory and implementation support across multiple IT disciplines, rather than a narrow single specialty.[1]

Who can apply

The available notice snippet identifies eligibility at organisation level, which means the opportunity is intended for corporate or institutional bidders rather than individuals.[1]

Because the contract spans several IT functions, applicants would typically need demonstrable capability in multi-disciplinary consulting, delivery capacity, and the ability to support a framework contract with call-offs over time.[1]

Deadlines and procurement notes

The search result confirms that the tender was posted on 31 July 2026 and is open for submission, but the snippet does not expose a reliable closing date.[1]

The metadata supplied with the query contains two deadline timestamps, 2026-01-01T14:00:59.000Z and 2026-10-05T16:00:59+00:00, but these are inconsistent with the publication date shown in the search result, so the official portal notice should be checked before relying on either timestamp.[1]

The available snippet also does not show the award criteria, contract duration, submission method, or detailed selection requirements, so those points remain to be verified in the tender documents.[1]