DVD/261012 - Monitoring of excess mortality across Europe for timely assessment of the impact of communicable diseases and public health threats

This tender (ECDC/2026/OP/0019, DVD/261012) seeks a contractor to develop and operate a Europe-wide timely excess all-cause mortality monitoring system to assess the population-level impact of communicable diseases including seasonal and pandemic influenza, SARS-CoV-2 and RSV. It is a Framework Agreement with an estimated total value of €1,700,000 and a planned duration of up to 48 months (initial 24 months, renewable twice). Activities include establishing and maintaining a network of national institutes across EU/EEA/SAA countries, continuous data collection, harmonised EuroMOMO-based analytical methods, capacity building, dissemination of outputs and collaboration for potential handover to ECDC. Tenders must be submitted electronically via the EU Funding & Tenders Portal by 14 September 2026 at 16:00 CEST and the procurement is not marked as suitable for SMEs.

What it funds

Scope

A public procurement to develop, operate and maintain a Europe-wide system and network for timely monitoring of all-cause excess mortality to assess population-level impacts of communicable diseases and other major public health threats (influenza, SARS-CoV-2, RSV and similar). Activities include network setup with EU/EEA/SAA national institutes, continuous data collection, harmonised analytical methods, capacity building, dissemination, and close collaboration for potential handover to ECDC.

Who can apply:Organisations eligible to tender for service contracts via the EU Funding & Tenders Portal, typically public health institutes, research consortia or service providers with demonstrated capacity in mortality surveillance, time-series analysis and multinational data integration. The contracting authority is ECDC. ¹

1. 1Procurement type: tender / framework service contract for services (health surveillance, analytics).
2. 2Planned duration: framework contract initial 24 months, renewable up to 2 times for a total planned period of 48 months.
3. 3Estimated total contract value: €1,700,000 (estimated overall contract amount).
4. 4Submission method: mandatory eSubmission via the EU Funding & Tenders Portal; main closing date 14 September 2026 (16:00:59 CET).

Tender documentation (invitation, draft contract, tender specifications and financial form) is published on the portal; bidders should consult those documents and follow the tender submission and qualification requirements.

Footnotes

1. 1Official tender page and documents: Tender details.

Opportunity summary

What this tender requests

This is a public procurement (call identifier ECDC/2026/OP/0019) published by the European Centre for Disease Prevention and Control (ECDC). The purpose is to develop, implement and operate a comprehensive system to monitor all-cause mortality across Europe in a timely manner, to serve as an indicator of population-level impact of communicable diseases and other major public health threats. The service includes establishing and maintaining a network of national institutes or study sites across EU Member States, European Economic Area (EEA) and Stabilisation and Association Agreement (SAA) countries, ensuring continuous data collection, development and harmonisation of analytical methods to estimate expected mortality and identify excess mortality across age groups and geographic areas, assessment of respiratory viruses (seasonal and pandemic influenza, SARS-CoV-2, respiratory syncytial virus and others), capacity building, dissemination of outputs, ensuring continuity in crisis situations, and close collaboration with ECDC to enable potential future handover of activities.

Primary goals and deliverables:The overall objectives are listed below and include network establishment and maintenance; continuous timely data collection, analysis and outputs; assessment of influenza, SARS-CoV-2, RSV and other respiratory virus impacts on all-cause excess mortality; capacity building for harmonised methods; dissemination and integration with surveillance outputs; ensuring continuity during public health emergencies; and close collaboration with ECDC to align methods and enable potential transfer of activities ¹.

1. 1Develop and maintain a network of national authorities or study sites in EU/EEA/SAA countries engaged or planning to engage in excess mortality monitoring.
2. 2Develop and maintain continuous and timely data collection processes, analytical methods and outputs for estimating expected mortality and identifying excess all-cause mortality across age groups and geographic areas.
3. 3Assess and analyse the impact of influenza, SARS-CoV-2, RSV and other epidemic or pandemic respiratory virus circulation on all-cause excess mortality.
4. 4Build and strengthen capacity in EU Member States for implementing harmonised mortality monitoring methodologies for all-cause excess mortality.
5. 5Disseminate analytical outputs in scientific, professional and public fora, and support ECDC in integrating excess mortality findings into respiratory virus surveillance outputs.
6. 6Ensure uninterrupted excess all-cause mortality monitoring during a pandemic, extreme environmental events or an unexpected major public health event.
7. 7Ensure close collaboration with ECDC to support methodological alignment, data integration, and preparedness for a potential future transfer of activities.

Eligibility and applicant requirements

Eligible Applicant Types:The tender is aimed at organisations capable of delivering public health surveillance, epidemiological analysis and operational services. Likely eligible applicant types include large public health institutes, universities and research institutes with national reach, national public authorities or designated study sites, consortia composed of national institutes and academic partners, non-governmental organisations with epidemiological competence, and private companies (consultancies or vendors) that can demonstrate relevant technical, analytical and operational capacity. The procurement documents request consultation of specific tender specifications and selection criteria; therefore precise legal eligibility (e.g. exclusion grounds, financial and legal capacity thresholds) must be verified in the tender specifications and Declaration on Honour document.

Consortium Requirement:The tender documentation and lot structure indicate a framework contract expected to serve many countries and functions; while a single legal entity may tender, the scale and pan-European remit imply that consortia or subcontracting arrangements (including national study sites across EU/EEA/SAA countries) are a realistic route. The procurement documents require consulting selection criteria and tender specifications for explicit rules on consortium composition, lead contractor responsibilities, and required qualifications of partners.

Beneficiary Scope (Geographic Eligibility):The service must cover European Union Member States, European Economic Area countries and Stabilisation and Association Agreement countries. The contracting authority is ECDC (an EU agency) and the outputs are intended to serve EU/EEA/SAA countries specifically.

Target Sector:Public health, epidemiology, surveillance systems, health data analytics, infectious diseases (respiratory viruses), biostatistics and public health preparedness. The activity intersects with health informatics, statistical modelling and capacity building in member states.

Project Stage:Implementation, operation and maintenance of an operational surveillance system and network. The tender expects the contractor to build on prior project work from 2022–2026 and move into sustained operational monitoring, analysis and dissemination.

Financials, application process and contractual terms

Funding Type and Amount:Funding Type: This is a procurement/tender (service contract) rather than a grant. Estimated total procedure value: €1 700 000 for the overall procedure. The procurement is structured as a framework contract with an initial duration of 24 months, renewable up to two times to reach a planned 48-month execution period. Financial details and the financial offer template are provided in the procurement documents.

Application Type and Submission Method:Open public tender via the EU Funding & Tenders Portal (eSubmission). The tender documentation includes an Invitation to Tender, Tender Specifications, Draft Framework Contract and templates such as the Declaration on Honour (tenders) and a Financial proposal Excel template. The portal submission method code is ESUBMISSION. An open tender event is scheduled (opening event on 16 September 2026) and an additional information request period closed on 7 September 2026. Applicants must submit electronically before the closing date indicated in the portal.

Application Stages and Award Criteria:The awarding will use a quality/price ratio with weighting indicated in the procurement metadata (quality 60, price 40). Selection and award are likely single-stage tender evaluation processes (submission, compliance/selection checks, quality evaluation and price evaluation), although clarifications and requests for additional information may occur. The procurement documents include a tender validity period (6 months) and set out post-award and electronic ordering/payment procedures.

Success Rates:No explicit success rate is provided. As a competitive public procurement at EU agency level, success rates depend on number and quality of tenders received; bidders should budget proposals and staffing to be highly competitive against technical and price criteria.

Co-funding Requirement:Not explicitly required in procurement. The contracting authority will pay for services under the framework contract as per contractual financial arrangements; co-funding from applicants is not a standard requirement for service contracts, but bidders must demonstrate financial capacity and price their offers correctly and may propose co-financing only if specified in their technical approach. Verify the tender specifications for any required financial guarantees, bank statements, or specific cost-sharing clauses.

Application materials, templates and practical instructions

The procurement package includes the following key documents available on the Funding & Tenders Portal: Invitation to Tender (EN-Invitation to tender ECDC2026OP0019), Tender Specifications (EN_TENDER_SPECIFICATIONS_ECDC2026OP0019_Excess mort monit in Eur_V1.pdf), Draft Framework Contract (EN_Draft_Service_FWC_ECDC2026OP0019_V1.pdf), Declaration on Honour template for tenders (declaration-of-honour-tenders_Excess mortality monitoring in Europe_ECDC2026OP0019_V1.docx), and the Financial proposal template (Financial proposal FWC with scenario_V1.xlsx). Applicants must consult and use these documents to prepare their submission and follow the portal's eSubmission eForm/Financial proposal template. The tender is non-restricted with a single lot (LOT-0001) and requests that bidders consult procurement documents for exact selection criteria and required supporting documents.

Templates:The published templates include (i) Declaration on Honour (standard exclusion/eligibility statement), (ii) Financial proposal spreadsheet with scenarios and cost breakdown required for the framework contract, and (iii) Draft framework contract that details contractual clauses, renewal terms (initial 24 months with two renewals possible), reporting obligations and intellectual property/data handling clauses. Use of the exact financial spreadsheet and completion of all requested annexes is mandatory; bidders must follow the structure of the tender specifications to prepare the technical offer (technical capacity, methodology, consortium partners, CVs, references, data protection arrangements, IT security, and continuity plans).

1. 1Download and study Tender Specifications and Draft Framework Contract thoroughly.
2. 2Complete Declaration on Honour (signed) and include required administrative documents for legal and financial capacity checks.
3. 3Complete Financial proposal template with required scenarios and price breakdowns.
4. 4Prepare technical offer aligned to award criteria (quality aspects weighted 60/100 and price 40/100).
5. 5Submit electronically via the Funding & Tenders Portal before the closing date.

Technical and operational expectations

Science, technology and operational details:The tender requires capability in time-series modelling of all-cause mortality to estimate expected mortality baselines and quantify excess mortality, stratified by age groups and geographic areas. Key technical competencies include: mortality data management (timely ingestion of vital statistics across national systems), statistical modelling (seasonal baselines, regression models, excess estimation), handling confounders (extreme weather, demographic changes), linkage or integration with respiratory virus surveillance data (influenza, SARS-CoV-2, RSV), data quality assurance, automated pipelines for near real-time monitoring, dashboards and outputs tailored to scientific, professional and public audiences, and the ability to support capacity building in member states for harmonised approaches and methodologies. The contractor must assure continuity of monitoring during emergencies, describe contingency and business continuity plans, and propose governance for the pan-European network of study sites. Close collaboration with ECDC for methodological alignment, interoperability, data sharing and possible handover is required.

Expected deliverables and outputs:establishment and maintenance of network, operational data flows from participating sites, validated analytical pipelines and models, routine reports and dashboards (regular and ad hoc), scientific outputs (papers or technical reports), training materials and capacity building workshops for national authorities, documented procedures and data management protocols aligned with ECDC requirements, and a sustainable transition plan for potential transfer of activities to ECDC.

Timelines, milestones and contact

Lead contracting authority contact and home pages:European Centre for Disease Prevention and Control (ECDC) — main website ecdc.europa.eu. Full procurement documents and attachments are available via the Funding & Tenders Portal tender page and must be consulted for submission details and formal requirements Tender page.

Assessment: suitability and recommended bidder profile

Ideal bidders will demonstrate:experience implementing national or supranational mortality surveillance systems; strong epidemiological and statistical expertise in excess mortality modelling and time-series analysis; familiarity with respiratory virus surveillance and linkage of surveillance streams; proven delivery of timely public health outputs (dashboards, routine reports); capacity to coordinate multi-country networks and to provide training and technical support to national institutes; robust IT/data engineering skills for automated ingestion and quality control of mortality data; documented business continuity and crisis response plans; compliance with EU data protection rules; and prior collaboration with EU agencies or public health institutions is advantageous.

Risk factors for bidders:inability to secure timely national data feeds, weak statistical methodology, insufficient capacity for pan-European coordination, non-compliance with contractual/draft framework terms, or failure to meet quality criteria in the award weighting will reduce competitiveness.

Final summary

This procurement seeks a single service provider or consortium to build and operate a pan-European excess mortality monitoring system to detect and quantify impacts of communicable respiratory diseases and other public health threats. The contract is a framework service contract with an estimated overall value of €1.7 million and a planned duration of up to 48 months (initial 24 months plus possible renewals). Applicants must submit an electronic tender using the Funding & Tenders Portal, follow the provided tender specifications and templates, and meet the quality and price criteria. The contractor will be expected to deliver timely data collection pipelines, harmonised analytical methods for expected and excess mortality estimation, assessments of the impact of influenza, SARS-CoV-2, RSV and other threats, capacity building for EU/EEA/SAA partners, dissemination of results, and robust continuity arrangements, in close collaboration with ECDC and with potential handover of activities to ECDC if requested.

Footnotes

1. 1Procurement documents including Tender Specifications, Draft Framework Contract, Declaration on Honour and Financial proposal template are available on the Funding & Tenders Portal tender page: ec.europa.eu

Opportunity Overview

This tender seeks a contractor to develop and operate a comprehensive system for timely monitoring of all-cause mortality across Europe to assess the impact of communicable diseases, primarily respiratory viruses like influenza, SARS-CoV-2, and RSV [1].

The contract is a Framework Agreement with an estimated total value of €1,700,000 and a planned duration of 48 months (initial 24 months renewable twice) [6].

Key Objectives and Scope

The project aims to establish and maintain a network of national institutes in EU/EEA/SAA countries engaged in mortality monitoring, building on the 2022-2026 'Excess mortality monitoring in Europe' project [1].

1. 1Develop and maintain a network of EU Member State authorities or study sites for excess mortality monitoring
2. 2Establish continuous data collection processes and analytical methods to estimate expected vs. excess mortality across age groups and regions
3. 3Assess the impact of influenza, SARS-CoV-2, RSV, and other respiratory viruses on all-cause excess mortality
4. 4Strengthen capacity in EU Member States for harmonised mortality monitoring methodologies
5. 5Disseminate analytical outputs in scientific and public fora and support ECDC integration of findings
6. 6Ensure uninterrupted monitoring during pandemics or extreme environmental events
7. 7Collaborate closely with ECDC for methodological alignment and potential future handover of activities

Eligibility and Applicant Profile

Ideal Applicants:The tender is best suited for entities with strong epidemiological expertise, data analytics capabilities, and experience in public health surveillance networks, such as research institutes, universities, or specialized public health organizations [1].

Applicants must demonstrate the capacity to manage a multi-country network and collaborate with the European Centre for Disease Prevention and Control (ECDC) [1].

The contract is not suitable for SMEs, as indicated by the 'smeSuitableIndicator':false in the procurement data [6].

Contract Details and Requirements

Methodology Context:The project will utilize the EuroMOMO statistical algorithm, which estimates excess mortality as observed deaths minus expected deaths based on time-series data from the preceding five years [2][13].

The contractor must ensure data collection and analysis are compatible with ECDC systems to enable a potential future transfer of activities [1].

Deadlines and Submission

The final deadline for tender submission is 14 September 2026 at 16:00 CEST [6].

Requests for additional information must be submitted by 7 September 2026 at 20:00 CEST [6].

Tenders must be submitted via the EU Funding & Tenders Portal using the electronic submission method [6].

Relevant Documentation

1. 1EN TENDER SPECIFICATIONS ECDC2026OP0019 (PDF)
2. 2EN Draft Service FWC ECDC2026OP0019 V1 (PDF)
3. 3Financial proposal FWC with scenario V1 (XLSX)
4. 4Declaration on honour (tenders) (DOCX)
5. 5EN-Invitation to tender (PDF)

All documents are available on the official EU Funding & Tenders Portal under reference ca36d889-7ed2 EU Funding Portal.

Footnotes

1. 1The EuroMOMO network has monitored weekly excess all-cause mortality in European countries since 2009, providing a robust baseline for this new framework agreement [16].