EEA/CCE/TC/26/002 - Topic Centre on Climate reporting across the Governance Regulation 2018/1999 and ETS Directive 2003/97/EC (Article 21)

EEA tender EEA/CCE/TC/26/002 seeks a Topic Centre to collect, quality-check and disseminate climate and energy reporting under the Governance Regulation 2018/1999 and EU ETS Article 21, including mirrored support to Energy Community Contracting Parties. The estimated contract value is €2,100,000 for an initial 24 month framework renewable up to three times for a maximum of 54 months, with award criteria weighted Quality 70 and Price 30. Only organisations designated as Topic Centre Organisations by the EEA Management Board may submit tenders via eSubmission on the EU Funding and Tenders Portal, with submission deadline 12 August 2026 at 16:00:59 Copenhagen time.

Purpose

What is funded

A framework service contract to collect, quality-check and disseminate climate and energy reporting data under the Governance Regulation 2018/1999, to support Energy Community Contracting Parties, to manage Article 21 ETS reporting dataflows, and to assist setting up electronic reporting and civil protection reporting under Decision 1313/2013 ¹.

Who can apply:Organisations able to bid for public contracts (consortia or single legal entities) with relevant IT, data management and climate reporting expertise; procurement led by the European Environment Agency (EEA) via the Funding & Tenders Portal.

1. 1Services contract (public tender) for technical and reporting support
2. 2eSubmission required via the Funding & Tenders Portal
3. 3Selection and award based on quality (70) and price (30)

Key practicals:one procurement lot (LOT-0001); tender documents include Technical Specifications and Draft Framework Service Contract; additional information request deadline available in tender documents. ¹

Footnotes

1. 1Full tender documentation and submission are available via the Funding & Tenders Portal tender page Tender details.

Opportunity and Scope

This is an open tender launched by the European Environment Agency (EEA) to establish a Topic Centre on climate reporting to support collecting, quality checking and disseminating climate and energy data. The services cover: support for country reporting under the Regulation on the Governance of the Energy Union and Climate Action (Governance Regulation 2018/1999); mirrored support to Energy Community Contracting Parties; quality control of reporting dataflows under Article 21 of the EU Emissions Trading Directive (2003/87/EC); setup and operation support for an electronic reporting system; and assistance to countries and national Union Civil Protection Mechanisms to fulfil reporting obligations under Article 6 of Decision 1313/2013.

Lead contracting authority:European Environment Agency (EEA) — eea.europa.eu

Procurement nature and contract type:Framework service contract for services (CPV main code 73000000). The procurement is structured as a framework agreement with an initial period and possible renewals. Planned procurement type: services. Funding program code: eu-funds.

Key administrative facts and timeline

Call identifier:EEA/2026/OP/0028. Tender reference: 6ab2760a-5c25. Submission method: mandatory electronic submission via the EU Funding & Tenders Portal (eSubmission). Estimated overall contract value: €2,100,000. Main CPV: 73000000. Publication date: 16 June 2026. Official closing / submission deadline: 12 August 2026, 16:00:59 (Europe/Copenhagen timezone). An open tender event is scheduled for 13 August 2026 at 10:00 (local time) per procurement documents.

Detailed description of required services

The contractor will provide multidisciplinary support across policy-relevant climate and energy data reporting and dissemination. Core service areas include:

1. 1Collecting climate and energy data reported by countries under the Governance Regulation, ensuring completeness and timeliness.
2. 2Performing quality checks, validation and quality control of national submissions and reporting dataflows in line with Governance Regulation requirements.
3. 3Providing mirrored services to Contracting Parties of the Energy Community to support equivalent reporting and dissemination.
4. 4Supporting the collection and quality control of reporting dataflows related to Article 21 of the EU Emissions Trading Directive (2003/87/EC).
5. 5Setting up, configuring and supporting an electronic reporting system to facilitate national reporting and data exchange.
6. 6Assisting countries and national Union Civil Protection Mechanisms to fulfil reporting obligations under Article 6 of Decision 1313/2013, including operational support and training.
7. 7Disseminating validated data products, ensuring public access and policy-ready outputs, and liaising with EEA networks such as Eionet.

The technical specifications and full scope of tasks are provided in Annex I Technical specifications in the procurement documents; bidders must consult that annex and all tender annexes, including the draft framework contract and financial offer template, to prepare compliant bids.

Eligible applicants and consortium rules

Eligible applicant types:The procurement is for service providers capable of delivering technical, scientific and IT services. Based on the tender nature and the requested expertise, eligible applicants typically include: consultancies and service companies (including SMEs and large enterprises), research institutes, universities, nonprofits and NGOs with relevant expertise, IT system integrators and software providers, data management specialists, and public bodies acting as economic operators. Bidders may form consortia or joint ventures to cover multidisciplinary requirements and selection criteria; multi-organisation submissions are permitted and commonly necessary to demonstrate the full range of required expertise.

Consortium requirement:The procedure permits consortium bids (consortium or joint venture). A single legal entity or a consortium can submit, but selection and award criteria require demonstration of combined expertise across climate policy reporting, data quality control, IT reporting systems, and stakeholder support. The tender documentation includes a required Annex 4 Overview of expertise to be completed by bidders.

Geographic and beneficiary scope

Beneficiaries and the target scope of the services are primarily EU Member States and EEA countries. The service package explicitly includes support to Contracting Parties of the Energy Community (non-EU Energy Community members) and cooperating countries (for example Ukraine is referenced in EEA materials). The tender therefore covers EU, EEA, and Energy Community Contracting Parties; cooperation with candidate and cooperating countries is part of the remit.

1. 1EU Member States and EEA countries
2. 2Energy Community Contracting Parties (mirrored services)
3. 3Cooperating countries (e.g., Ukraine as referenced in EEA outreach materials)

Target sectors, technical skills and required competencies

Target thematic sectors and required expertise include climate policy reporting, energy statistics and indicators, emissions trading scheme reporting, environmental information systems, IT and electronic reporting platform development and operation, data quality assurance, data dissemination and publishing, capacity building and training for national administrations, and liaison with civil protection reporting obligations. Technical competencies bidders must demonstrate include:

1. 1In-depth knowledge of the Governance Regulation on the Energy Union and Climate Action, and reporting obligations under it.
2. 2Expertise with EU Emissions Trading Directive reporting (Article 21) and related compliance processes.
3. 3Design, implementation and operation of electronic reporting systems and secure data exchange platforms.
4. 4Data quality assurance, validation and reconciliation procedures for national statistics and greenhouse gas inventories.
5. 5Experience working with Energy Community Contracting Parties and international/European environmental networks (Eionet).
6. 6Capability to produce policy-ready data products and public dissemination outputs.
7. 7Capacity building, training and helpdesk support for national administrations and civil protection bodies.

Project stage, duration and expected outputs

Project maturity expected from bidders:operational implementation and sustained service delivery (demonstrated track record in delivering operational systems, quality control workflows and stakeholder support). The procurement record lists a planned period of 54 months. The draft framework contract indicates an initial contract period of 24 months renewable up to three times; bidders must consult the draft contract to confirm renewal mechanics and total maximum duration ¹.

Financials, funding type and co-funding

Funding type:paid service contract (procurement). The procurement documents indicate an estimated overall contract amount of €2,100,000. The contract will remunerate the contractor for services provided under the framework; payment and reimbursement rules are defined in procurement annexes (including Annex 3 Reimbursement and Annex 1 Financial offer template). There is no indication that external co-funding from the bidder is required; bidders should prepare a financial offer using the provided financial offer template annex and follow reimbursement and invoicing rules in the draft contract.

Estimated total procedure value:€2,100,000 (estimated overall contract amount as published).

Application process, documentation and templates

Application type:open public tender via the EU Funding & Tenders Portal. Submission is mandatory via eSubmission. Bidders must consult and complete required templates and annexes included in the procurement documents. Key documents provided in the procurement package include:

1. 1Invitation to tender document (EN-Invitation_to_tender_TC_-_Climate_reporting_GovReg[1]_V1.pdf).
2. 2Annex I Technical specifications (detailed scope of services and deliverables).
3. 3Annex 1 Financial offer template (Annex_1_to_TS_Financial_offer_template_V1.docx) — mandatory format for the price proposal.
4. 4Annex 2 Draft Framework Service Contract (contractual terms and conditions).
5. 5Annex 3 Reimbursement (rules on eligible costs and reimbursements).
6. 6Annex 4 Overview of expertise (spreadsheet for presenting team and organisational capacities).
7. 7Annex 5 Corporate standards.
8. 8Annex 6 EEA IT and Data management policies.
9. 9Annex 7 Checklist for eSubmission (guidance to ensure correct electronic submission).

Templates and structured application components:bidders must complete the financial offer form (Annex 1) and the Overview of expertise (Annex 4). The award criteria are split between quality (70 weight) and price (30 weight); full details and scoring rules are in the procurement documents and technical specifications. Tender validity period is 6 months as indicated in the tendering terms.

Selection, award criteria and evaluation process

Awarding criteria:the procurement record shows two principal award criteria categories: quality (weight 70) and price (weight 30). Bidders must provide evidence of technical competence, relevant experience, proposed methodology, team composition and CVs, IT and data management arrangements, and a price offer. Detailed sub-criteria, scores and thresholds are provided in the technical specifications and procurement documents. Selection will follow the usual public procurement rules; contractual negotiations will be governed by the draft framework service contract.

Number of application stages:Single-stage electronic submission of tender documents with possible clarifications and post-submission clarification requests from the contracting authority. Bidders should expect evaluation and then award notification; no multi-stage submission process is indicated.

Success rates, competition and other procedural notes

No explicit historical or predicted success rate is published in the procurement notice. As with EU-level framework service tenders, competition can be strong; success depends on meeting mandatory selection criteria, offering high-quality technical and methodological approaches, and competitive pricing. The procurement documents include an awarding split (70 quality / 30 price) which emphasizes technical quality over price.

Co-funding and financial obligations

No co-funding from the applicant is required as part of the contract award. The contract is a paid service contract; bidders propose prices in the Annex 1 Financial offer template and will be reimbursed according to contract rules and Annex 3 Reimbursement conditions.

Administrative and practical requirements

1. 1Mandatory eSubmission through the Funding & Tenders Portal; follow the Annex 7 Checklist for eSubmission.
2. 2Complete and submit the Financial offer template (Annex 1) in native format as provided.
3. 3Provide the completed Overview of expertise (Annex 4) to demonstrate required team and organisational capacity.
4. 4Comply with EEA IT and data management policies (Annex 6) and corporate standards (Annex 5).
5. 5Bidders must ensure tender validity for the specified period (6 months).
6. 6Review the Draft Framework Service Contract (Annex 2) and confirm acceptance of contractual terms or state any reservations as permitted in the procurement documents.

Mentioned countries and regions

Explicit geographic references and regions in the procurement and accompanying EEA context include: EU Member States, EEA countries, Energy Community Contracting Parties, and cooperating countries (example given in related EEA communications: Ukraine). The contracting authority is the European Environment Agency, based in Europe.

Summary and final explanation

This procurement seeks a contractor to set up and operate a Topic Centre focused on climate reporting, data quality control and dissemination in support of EU climate and energy reporting frameworks and related instruments (Governance Regulation, ETS Directive Article 21, and Decision 1313/2013 Article 6). The contract is a framework service agreement published by the EEA with an estimated value of €2.1 million and requires strong technical teams covering climate policy reporting, data management, IT systems for electronic reporting, and operational support to national administrations and the Energy Community. Bidders should prepare a single-stage, complete electronic tender submission using the provided annex templates, demonstrate high-quality technical proposals (quality 70 weight) and competitive pricing (price 30 weight), and ensure compliance with EEA data policies and contractual terms. The tender package contains detailed technical specifications, a draft contract, financial templates and checklists that must be followed precisely. Interested bidders should consult the procurement portal for all annexes and submit by the deadline of 12 August 2026 via eSubmission. ¹

Footnotes

1. 1Key procurement documents are published with the tender. See Annex I Technical specifications, Annex 2 Draft Framework Service Contract, Annex 1 Financial offer template, Annex 4 Overview of expertise, Annex 3 Reimbursement, Annexes 5-7 and supporting policies. Full tender package and submission route are available on the Funding & Tenders Portal tender details page Tender details.

Opportunity Summary and Scope

This tender seeks a specialist service provider to act as a Topic Centre for collecting, quality checking, and disseminating climate and energy data reported by EU Member States under the Governance Regulation 2018/1999 and the EU ETS Directive 2003/87/EC (Article 21) ¹.

The contract also includes mirroring these services for the nine Contracting Parties of the Energy Community (Albania, Bosnia and Herzegovina, Georgia, Moldova, Montenegro, North Macedonia, Serbia, Ukraine, and Kosovo) ².

Key deliverables include setting up an electronic reporting system, quality controlling Article 21 ETS dataflows, and assisting countries in fulfilling reporting obligations under Article 6 of Decision 1313/2013 (Union Civil Protection Mechanism) ³.

Contract Value and Duration

Who Should Apply (Eligibility)

Organisations must first be designated as a Topic Centre Organisation (TCO) by the EEA Management Board to participate in this tender ⁴.

Designation Process:Prospective TCOs must contact their national Eionet representative to indicate interest, receive access to the submission tool, and submit an application before the designation deadline ⁵.

Only designated TCOs are eligible to submit a tender for this specific framework contract ⁶.

1. 1Demonstrate expertise in climate data collection and quality control
2. 2Proven capability in IT system development for electronic reporting
3. 3Experience supporting international reporting frameworks (e.g., Energy Community)

Key Requirements and Deliverables

The selected contractor will manage the full data lifecycle:from collecting national reports to verifying data quality and publishing aggregated results for policy use ⁷.

Specific Technical Tasks:Develop and maintain an electronic reporting system to streamline data submission for Member States and Energy Community parties ⁸.

Perform quality checks on Article 21 reports (annual reports on ETS Directive application) submitted by Member States to the Commission ⁹.

Provide targeted technical assistance to fill data gaps identified in National Energy and Climate Plans (NECPs) ¹⁰.

Submission Deadlines and Process

Submissions must be made electronically via the EU Funding & Tenders Portal using the eSubmission method ¹¹.

All procurement documents, including the Technical Specifications (Annex I), Draft Framework Contract (Annex 2), and Financial Offer Template (Annex 1), are available on the portal ¹².

Footnotes

1. 1Official Tender Details: EEA/CCE/TC/26/002 Tender Page
2. 2Energy Community Contracting Parties: EEA Energy Community Project
3. 3Union Civil Protection Mechanism Reporting: Decision 1313/2013
4. 4Topic Centre Organisation Designation: Become a Topic Centre Organisation
5. 5Eionet Representative Contact List: EEA Eionet Representatives
6. 6TCO Eligibility Criteria: EEA TCO Guidelines
7. 7Governance Regulation 2018/1999: EU Governance Regulation
8. 8Electronic Reporting System Requirements: Technical Specifications Annex I
9. 9EU ETS Article 21 Reporting: EU ETS Article 21
10. 10National Energy and Climate Plans Support: NECP Support
11. 11eSubmission Method: EU Funding & Tenders Portal Submission
12. 12Procurement Documents: EEA/CCE/TC/26/002 Documents