EEA/CCE/TC/26/006 - Topic Centre on Climate Risk and Resilience: Reporting, Tools and Online Knowledge Support

Estimated contract value:Approximately €1,610,000 for the whole framework (estimated overall contract amount). 1

Who can apply:economic operators and consortia that can demonstrate technical expertise in climate adaptation reporting, data management and web knowledge services; consult tender documents for exact eligibility and required certificates. Full procurement and technical documents are available on the portal Tender details.

Eligible Applicant Types:Lead bidders and partners can include large enterprises, small and medium enterprises, research institutes, universities, nonprofit organisations, consultancies, public bodies and public-private partnerships experienced in climate risk, adaptation, data management and online knowledge platforms. The procurement documents include selection criteria and required procurement documentation; consortiums are anticipated given the multidisciplinary nature of the tasks.

Funding Type:This is a public procurement tender (service contract) under a framework service contract structure. The primary financial mechanism is a contract for services awarded following competitive tendering, not a grant, loan or equity instrument.

Consortium Requirement:The tender is structured as an open procurement for a framework service contract. While a single legal entity may apply, the complexity and breadth of required expertise (data analysis, IT and data management, climate adaptation knowledge, reporting and quality control) make consortium bids or subcontracting likely. The procurement documents specify tenderer qualification requests and selection criteria that support joint bids and named subcontractors.

Beneficiary Scope (Geographic Eligibility):This tender is issued by the EEA and is targeted at organisations able to contract with an EU agency. Eligibility follows the procurement rules of the EEA and the EU Funding & Tenders Portal; broadly this includes entities established in EEA Member Countries and cooperating countries eligible to participate in EEA procurements. The public notice and procurement documents should be consulted for exact nationality/establishment requirements and grounds for exclusion.

Target Sector:Thematic focus is environment and climate adaptation with strong links to ICT and data services. Relevant sectors include climate science and adaptation, environmental information systems, data management, online platform development and maintenance (Climate-ADAPT), knowledge management, reporting and policy support, and civil protection/early warning information systems.

Mentioned Countries:The contracting authority is the European Environment Agency (EEA). The text references EU and EEA context and mentions Ukraine as a cooperating country in EEA materials; no specific list of eligible countries is included in the scraped contract summary. Applicants should refer to the procurement documents for the full list of eligible countries and cooperating countries.

Project Stage:This is a service contract for operational delivery and ongoing support: expected maturity is demonstration and implementation of operational services, including continuing data provision, quality control, knowledge product preparation, and live updates to Climate-ADAPT. The contract covers an initial operational period and ongoing delivery rather than research or early-stage concept work.

Funding Amount:The estimated overall contract value is €1,610,000 for the whole framework contract period. The procurement project indicates an initial duration of 24 months with the framework contract renewable up to three times, and a planned total duration of 54 months across renewals. The estimated total procedure value is €1,610,000.

Application Type:Call is an open tender published on the EU Funding & Tenders Portal. Submission method is eSubmission through the Funding and Tenders Portal. The tender is not invitation-only; interested bidders submit through the portal within the published deadlines and following the eSubmission checklist and documentation.

Nature of Support:Successful bidders will receive monetary compensation under a service contract (payments for deliverables and services). The contract includes reimbursement rules and financial offer templates provided in the procurement documents. There is no non-monetary support such as vouchers or coaching outlined in the summary.

Application Stages:The tender follows a single-stage open tender submission process (eSubmission) with post-submission evaluation by the contracting authority. There is an open tender event date specified and a period for additional information requests. The procurement documents show standard procurement stages: publication and clarification period, eSubmission deadline, opening and evaluation, award decision and contract signature.

Success Rates:No success rate is provided in the tender documentation. As a single-award framework contract process, success depends on meeting selection and award criteria and outperforming competing bids. Award criteria are weighted with quality at 70 percent and price at 30 percent according to the procurement summary; refer to full tender specifications for scoring details.

Co-funding Requirement:No co-funding by the tenderer is required as this is a fee-for-service contract. Bidders must propose pricing using the financial offer template and comply with reimbursement and invoicing rules in the procurement documents.

Templates and Application Materials:Procurement documents available on the portal include: Invitation to tender, Tender specifications (Annex I Technical specifications), Draft framework service contract, Financial offer template (Annex 1), Reimbursement rules (Annex 3), Corporate standards (Annex 5), EEA IT and Data management policies (Annex 6), Checklist for eSubmission (Annex 7), and an Overview of expertise (Annex 4). The financial offer template and technical specifications must be completed and submitted via the Funding and Tenders Portal eSubmission tool. Applicants should use the provided Annex 1 financial offer template and follow the eSubmission checklist to ensure compliance Financial offer template and documents 1.

Evaluation and award:Awarding criteria are quality (70) and price (30). Tender validity period in the lot is 6 months. The draft framework contract and the technical specifications define deliverables, reporting, EEA corporate standards and IT/data management policies that the successful contractor must comply with.

Recommendation to applicants:Review Annex I Technical specifications and the draft framework contract to confirm scope, deliverables, reporting, quality assurance, data handling and security obligations (Annex 6 EEA IT and Data management policies). Prepare a consortium or partnership if needed to cover multidisciplinary expertise. Use the provided financial offer template and the eSubmission checklist to assemble a compliant submission and allocate sufficient time for clarifications prior to the 3 August clarification deadline.

Contract Value and Duration:The estimated overall contract amount is €1,610,000 excluding VAT. The framework contract is concluded for an initial period of 24 months, renewable up to 3 times, with a total maximum duration of 54 months 5.

Key Platform Context:Climate-ADAPT is the primary online knowledge platform for adaptation to climate change in Europe, jointly managed by the EEA and the European Commission since 2012. It serves as the central hub for data, indicators, and case studies on climate adaptation 7.