EEA/CCE/TC/26/006 - Topic Centre on Climate Risk and Resilience: Reporting, Tools and Online Knowledge Support

EEA/CCE/TC/26/006 is an open tender to establish a Topic Centre on Climate Risk and Resilience to support the European Environment Agency in adaptation reporting, Climate-ADAPT data updates, knowledge products and related civil protection tasks. Participation is restricted to organisations designated as Topic Centre Organisations by the EEA Management Board and submission is by eSubmission on the EU Funding & Tenders Portal with a deadline of 11 August 2026, 14:00 CEST. The estimated overall contract value is €1,610,000 excluding VAT under a framework contract of an initial 24 months renewable up to three times for a maximum of 54 months. Awarding criteria are weighted 70% quality and 30% price.

What it funds

Scope summary

Framework service contract to operate a Topic Centre supporting the European Environment Agency in adaptation reporting, data analysis and quality control, preparation of knowledge products, and data updates for Climate-ADAPT where relevant.

Estimated contract value:Approximately €1,610,000 for the whole framework (estimated overall contract amount). ¹

1. 1Services include data analysis, quality assurance, tool development support, online knowledge maintenance and reporting support for EU adaptation and civil protection mechanisms.
2. 2Contract structure: initial 24 months, renewable up to 3 times (planned maximum duration about 54 months).
3. 3Award criteria: quality 70%, price 30%; eSubmission via the Funding & Tenders Portal.

Who can apply:economic operators and consortia that can demonstrate technical expertise in climate adaptation reporting, data management and web knowledge services; consult tender documents for exact eligibility and required certificates. Full procurement and technical documents are available on the portal Tender details.

Footnotes

1. 1Estimated total procedure value stated in the call metadata; see tender dossier for budget breakdown and financial offer template on the portal.

Opportunity summary

What the contract is for

This is a public tender issued by the European Environment Agency (EEA) to establish a Topic Centre on Climate Risk and Resilience. The Topic Centre will support the EEA in delivering tasks that underpin EU adaptation reporting (Governance Regulation and its adapted version) and support the Union Civil Protection Mechanism. Core activities include data analysis, quality control, preparation of inputs for knowledge products, preparation and updates of Climate-ADAPT content where relevant, and the provision of tools and online knowledge support to facilitate reporting and stakeholder access to information.

Eligible Applicant Types:Lead bidders and partners can include large enterprises, small and medium enterprises, research institutes, universities, nonprofit organisations, consultancies, public bodies and public-private partnerships experienced in climate risk, adaptation, data management and online knowledge platforms. The procurement documents include selection criteria and required procurement documentation; consortiums are anticipated given the multidisciplinary nature of the tasks.

Funding Type:This is a public procurement tender (service contract) under a framework service contract structure. The primary financial mechanism is a contract for services awarded following competitive tendering, not a grant, loan or equity instrument.

Consortium Requirement:The tender is structured as an open procurement for a framework service contract. While a single legal entity may apply, the complexity and breadth of required expertise (data analysis, IT and data management, climate adaptation knowledge, reporting and quality control) make consortium bids or subcontracting likely. The procurement documents specify tenderer qualification requests and selection criteria that support joint bids and named subcontractors.

Beneficiary Scope (Geographic Eligibility):This tender is issued by the EEA and is targeted at organisations able to contract with an EU agency. Eligibility follows the procurement rules of the EEA and the EU Funding & Tenders Portal; broadly this includes entities established in EEA Member Countries and cooperating countries eligible to participate in EEA procurements. The public notice and procurement documents should be consulted for exact nationality/establishment requirements and grounds for exclusion.

Target Sector:Thematic focus is environment and climate adaptation with strong links to ICT and data services. Relevant sectors include climate science and adaptation, environmental information systems, data management, online platform development and maintenance (Climate-ADAPT), knowledge management, reporting and policy support, and civil protection/early warning information systems.

Mentioned Countries:The contracting authority is the European Environment Agency (EEA). The text references EU and EEA context and mentions Ukraine as a cooperating country in EEA materials; no specific list of eligible countries is included in the scraped contract summary. Applicants should refer to the procurement documents for the full list of eligible countries and cooperating countries.

Project Stage:This is a service contract for operational delivery and ongoing support: expected maturity is demonstration and implementation of operational services, including continuing data provision, quality control, knowledge product preparation, and live updates to Climate-ADAPT. The contract covers an initial operational period and ongoing delivery rather than research or early-stage concept work.

Funding Amount:The estimated overall contract value is €1,610,000 for the whole framework contract period. The procurement project indicates an initial duration of 24 months with the framework contract renewable up to three times, and a planned total duration of 54 months across renewals. The estimated total procedure value is €1,610,000.

Application Type:Call is an open tender published on the EU Funding & Tenders Portal. Submission method is eSubmission through the Funding and Tenders Portal. The tender is not invitation-only; interested bidders submit through the portal within the published deadlines and following the eSubmission checklist and documentation.

Nature of Support:Successful bidders will receive monetary compensation under a service contract (payments for deliverables and services). The contract includes reimbursement rules and financial offer templates provided in the procurement documents. There is no non-monetary support such as vouchers or coaching outlined in the summary.

Application Stages:The tender follows a single-stage open tender submission process (eSubmission) with post-submission evaluation by the contracting authority. There is an open tender event date specified and a period for additional information requests. The procurement documents show standard procurement stages: publication and clarification period, eSubmission deadline, opening and evaluation, award decision and contract signature.

Success Rates:No success rate is provided in the tender documentation. As a single-award framework contract process, success depends on meeting selection and award criteria and outperforming competing bids. Award criteria are weighted with quality at 70 percent and price at 30 percent according to the procurement summary; refer to full tender specifications for scoring details.

Co-funding Requirement:No co-funding by the tenderer is required as this is a fee-for-service contract. Bidders must propose pricing using the financial offer template and comply with reimbursement and invoicing rules in the procurement documents.

Templates and Application Materials:Procurement documents available on the portal include: Invitation to tender, Tender specifications (Annex I Technical specifications), Draft framework service contract, Financial offer template (Annex 1), Reimbursement rules (Annex 3), Corporate standards (Annex 5), EEA IT and Data management policies (Annex 6), Checklist for eSubmission (Annex 7), and an Overview of expertise (Annex 4). The financial offer template and technical specifications must be completed and submitted via the Funding and Tenders Portal eSubmission tool. Applicants should use the provided Annex 1 financial offer template and follow the eSubmission checklist to ensure compliance Financial offer template and documents ¹.

1. 1Main tasks required: data analysis, quality control, preparation of inputs for knowledge products, content preparation and updates for Climate-ADAPT, development/support of tools and online knowledge services.
2. 2Contract type: Framework service contract with initial 24-month duration, renewable up to 3 times; overall planned period 54 months.
3. 3Estimated contract value: €1,610,000 (total estimated overall contract amount).
4. 4Award criteria: Quality weighted 70%, Price weighted 30% (consult procurement documents for details).
5. 5Submission method: Mandatory eSubmission through the Funding & Tenders Portal; use Annex 7 checklist for eSubmission.

Deadlines and key dates are provided in the procurement summary and documents. The call was published 2026-06-16 and the closing date for submission is 11 August 2026 at 14:00:59 (Europe/Copenhagen timezone). There is a period for requesting additional information that ends on 3 August 2026. An open tender event is scheduled on 12 August 2026; tenderers should consult the portal and the Invitation to Tender for participation details and timings.

Evaluation and award:Awarding criteria are quality (70) and price (30). Tender validity period in the lot is 6 months. The draft framework contract and the technical specifications define deliverables, reporting, EEA corporate standards and IT/data management policies that the successful contractor must comply with.

Procurement documents and full specifications are available for download on the EU Funding & Tenders Portal tender page. These include mandatory templates (financial offer), draft contract, technical specifications, reimbursement rules and eSubmission checklist. Bidders must complete the financial offer template and comply with the instructions in Annex I and Annex 7 checklist; failure to follow templates and eSubmission instructions may lead to exclusion.

Recommendation to applicants:Review Annex I Technical specifications and the draft framework contract to confirm scope, deliverables, reporting, quality assurance, data handling and security obligations (Annex 6 EEA IT and Data management policies). Prepare a consortium or partnership if needed to cover multidisciplinary expertise. Use the provided financial offer template and the eSubmission checklist to assemble a compliant submission and allocate sufficient time for clarifications prior to the 3 August clarification deadline.

Footnotes

1. 1All procurement documents including the financial offer template (EEA.CCE.TC.26.006_Annex 1 to TS_Financial offer template_V1.docx), technical specifications (Annex I), draft framework contract (Annex 2) and eSubmission checklist (Annex 7) are available on the Funding & Tenders Portal tender page linked in the procurement record.

Opportunity Purpose and Scope

This tender seeks a service provider to establish a Topic Centre supporting the European Environment Agency (EEA) in delivering tasks related to adaptation reporting under the Governance Regulation, the adapted Governance Regulation, and the Union Civil Protection Mechanism ¹. The core tasks include data analysis, quality control, preparation of knowledge products, and data preparation and updates for the Climate-ADAPT platform ².

Who Can Apply

Participation is strictly restricted to organizations already designated as Topic Centre Organisations (TCOs) by the EEA’s Management Board under Article 2 of the Management Board Decision of 4 December 2025 ³. New organizations must first apply for designation as a TCO via the separate call for expressions of interest for the 2027-2030 period before they can submit a tender for this specific contract ⁴.

Contract Value and Duration:The estimated overall contract amount is €1,610,000 excluding VAT. The framework contract is concluded for an initial period of 24 months, renewable up to 3 times, with a total maximum duration of 54 months ⁵.

1. 1Data analysis and quality control for adaptation reporting
2. 2Preparation of knowledge products and reports
3. 3Updates and data preparation for Climate-ADAPT platform
4. 4Support for Union Civil Protection Mechanism tasks

The tender is an open procedure with electronic submission required via the EU Funding & Tenders Portal. The award will be based on 70% quality and 30% price weighting ⁶.

Key Platform Context:Climate-ADAPT is the primary online knowledge platform for adaptation to climate change in Europe, jointly managed by the EEA and the European Commission since 2012. It serves as the central hub for data, indicators, and case studies on climate adaptation ⁷.

Footnotes

1. 1Official Tender Specifications: EEA.CCE.TC.26.006_Annex I_Technical specifications_V1.pdf, published 16 June 2026.
2. 2Climate-ADAPT Platform Overview: climate-adapt.eea.europa.eu
3. 3Participation Restriction: EEA/CCE/TC/26/006 Tender Details, Section on Tenderer Qualification, published on EU Funding & Tenders Portal.
4. 4Call for TCO Designation (2027-2030): eea.europa.eu, Deadline 7 August 2026.
5. 5Contract Duration and Value: EEA/CCE/TC/26/006 Tender Details, Procurement Project Lot LOT-0001, estimated value €1,610,000.
6. 6Award Criteria Weighting: EEA/CCE/TC/26/006 Tender Details, Awarding Terms section.
7. 7Climate-ADAPT History and Purpose: umweltbundesamt.de