Provision of technical support and analysis in retrospective evaluations

ECHA is procuring a single-contractor Framework Service Contract (ECHA/2026/OP/0007) to provide technical support and analysis for retrospective evaluations covering the 2014–2020 and 2021–2027 programme periods. The contract is initially 12 months renewable up to three times (maximum 48 months) with an estimated overall value of €250,000 and services including design/review of evaluation and survey questions, survey administration and analysis, interviews and synthesis of multiple information sources. Award will follow the MEAT principle with quality and price weighted 50/50 and tenderers must submit electronically via the EU Funding & Tenders Portal using the provided annexes and templates. The call closes on 09 September 2026 at 14:00:59 Helsinki time and all submissions must be made via eSubmission on the Portal.

What is funded

Scope summary

A services framework contract to provide technical support and analysis for retrospective evaluations, including design or review of evaluation and survey questions, survey administration and analysis, conducting and analysing interviews, and synthesis of multiple information sources. See Tender Specifications for full requirements ¹.

Estimated contract value:Approximately €250,000 (estimated overall contract amount for the procedure).

Duration and contract type:Framework service contract with an initial 12 month period renewable up to three times; planned total framework duration up to 48 months.

Who can apply

Economic operators and service providers able to conclude an EU framework service contract with ECHA and to deliver evaluation, survey and qualitative analysis services. Submissions are via the Funding & Tenders Portal eSubmission process; consult the procurement documents for formal eligibility, selection and award criteria.

Key deadlines

1. 1Tender publication date: 2026-07-03
2. 2Submission deadline (closing): 2026-09-09 14:00:59 (Portal timezone Europe/Helsinki)
3. 3Open tender event (slot): 2026-09-09 14:30 local time

Applicants must consult the Tender Specifications and accompanying procurement documents (draft contract, financial offer form, selection and award templates) available on the opportunity page before preparing a submission ¹.

Footnotes

1. 1Tender documents and full notice are available on the Funding & Tenders Portal: Tender details.

Opportunity summary

Scope and services required

The European Chemicals Agency (ECHA) invites tenders for a framework service contract to provide technical support and analysis for retrospective evaluations. The Contractor will be required to design or review evaluation questions, design or review survey questions and administer surveys, analyse survey results and trends, conduct and analyse interviews, and analyse multiple sources of information relevant to the retrospective evaluation(s) as provided by ECHA or autonomously gathered by the Contractor. Full technical and tender rules are set out in the Tender Specifications and supporting procurement documents available on the Funding & Tenders Portal Tender Details ¹.

Key deliverables:Design or review of evaluation questions; design or review of survey questions and survey administration; analysis of survey results and trends; conduct and analysis of interviews; analysis and synthesis of multiple information sources relevant to retrospective evaluations.

1. 1Design/review of evaluation questions and methodological framing.
2. 2Design/review and administration of surveys; ensuring sampling, data quality and response management.
3. 3Quantitative analysis of survey results and identification of trends and patterns.
4. 4Conducting qualitative interviews and thematic analysis of interview data.
5. 5Triangulation and analysis of multiple evidence sources supplied by ECHA or gathered by the Contractor autonomously.

Administrative and contractual information

Call identifier:ECHA/2026/OP/0007. Contracting authority: European Chemicals Agency (ECHA). Contract nature: services under a framework agreement (framework contract duration: initial 12 months, renewable up to 3 times; planned maximum duration indicated 48 months). Estimated total procedure value: €250,000. Main CPV: 79212000 (market research and public opinion polling services). Tender procedure type: open call for tenders with eSubmission required via the Funding & Tenders Portal.

Deadlines and key dates:Tender publication date: 3 July 2026. Call closing / submission deadline: 9 September 2026 at 14:00:59 (Europe/Helsinki time). An open tender event is scheduled on 9 September 2026 (occurrence time 14:30 local). Additional information request period ends 1 September 2026. Certain procurement documents are marked as available until 17 July 2026 for change notifications.

Estimated contract details

Estimated overall contract amount:€250,000 (currency: EUR). The procurement is a framework agreement with possible renewals as specified in the draft framework service contract. The contract is not indicated as SME suitable.

Eligibility and applicants

Lead contracting authority:European Chemicals Agency. Eligible applicant types: the procurement documents do not limit applicant types to a narrow set; typical eligible applicants include consultancies, market research firms, survey providers, universities and research institutes, policy evaluation consultancies, NGOs and other legal entities competent to deliver evaluation and analysis services. The documentation includes Annexes for Declaration on Honour, Power of Attorney, Commitment Letter and List of Identified Subcontractors, indicating that single economic operators may apply and may identify subcontractors. Subcontracting is anticipated and templates are provided for identified subcontractors.

Geographic eligibility:This is an EU agency procurement. Applicants must comply with the Funding & Tenders Portal eSubmission requirements and the legal and financial rules set out in the procurement documents. While the tender is published by an EU agency (ECHA) and is therefore primarily targeted at entities established in EU Member States or entities eligible under EU procurement rules, the procurement documents should be consulted for exact nationality and establishment requirements. The tender does not explicitly list individual countries beyond the agency origin; therefore the geographic scope is effectively EU/EU agency procurement rules.

Selection, award criteria and evaluation

Awarding criteria:Quality and Price, each with indicative weightings (quality 50, price 50). Tender validity period: 6 months. Tenderers must meet selection and qualification requirements described in the procurement documents. The procurement documentation contains a Template selection criterion file (Annex 8).

1. 1Selection will be based on the evaluation of qualitative criteria and price, with equal weighting indicated in the tender metadata.
2. 2Tenderers must submit supporting documentation for capacity, experience, financial offer and declarations (as per annexes).
3. 3Specific tenderer requirements and selection criteria are set in the Tender Specifications; consult Annex 8 (Template selection criterion).

Application method and stages

Application type:Open tender via eSubmission on the Funding & Tenders Portal. Submission method code: ESUBMISSION (required). The tender documentation indicates one main submission stage culminating in award of a framework contract. There is an open tender event and a deadline for questions; no multi-stage EIC-style phased competition is indicated. The procurement uses a framework agreement contracting system (fa-mix).

Application stages:1

Contracting and practical provisions

Contract documents available:Draft Framework Service Contract, Tender Specifications and Technical Specifications, Invitation to Tender, Annex 2 Declaration on Honour (tender), Annex 3 Power of Attorney, Annex 4 List of Identified Subcontractors, Annex 5 Commitment Letter, Annex 6 Financial Offer Form (Excel), Annex 7 Use of AI, Annex 8 Template selection criterion. Tenderers must complete the financial offer form and declaratory annexes, and comply with the draft contract conditions. The draft framework contract describes duration and renewal conditions: initial 12 months renewable up to 3 times (consult draft contract for full terms). Electronic ordering and payment processes are indicated as in use post-award.

Financial and contractual conditions

Estimated overall contract amount:€250,000. The procurement is for a framework agreement; individual tasks or call-offs will be issued under the framework contract as required. Tenderers must submit a financial offer using the provided Annex 6 Financial Offer Form. Payment, invoicing and ordering will follow the terms specified in the draft framework service contract and the Funding & Tenders Portal post-award electronic processes.

Co-funding and fees:No co-funding from the tenderer is requested in the procurement metadata. The tender is a contracted paid service under the framework: payments are made by the contracting authority in accordance with the contract terms.

Who should apply and recommended expertise

Recommended applicants:organisations with documented experience in policy evaluation, retrospective evaluations, survey design and administration, quantitative and qualitative analysis, interview design and execution, and synthesis of multiple evidence streams. Suitable applicant types include consultancies, market research firms, universities and research institutes, public policy evaluation specialists, and non-profit policy research organisations. Capacity to manage EU-level procurement, data protection compliance, and proven track record in similar evaluations is expected (details in Tender Specifications).

1. 1Demonstrated experience designing evaluation and survey instruments for policy evaluations.
2. 2Capacity to administer and manage surveys across relevant populations and to analyse results.
3. 3Proven skills in qualitative interview conduct and analysis.
4. 4Ability to triangulate multiple data sources and produce policy-relevant synthesis.
5. 5Staffing and subcontractor arrangements documented (use Annex 4 for identified subcontractors).

Templates and application contents

The procurement package includes templates and mandatory annexes to be completed by tenderers. Key templates and forms are:

• Draft Framework Service Contract (complete review required).
• Tender Specifications and Technical Specifications (core document describing outcomes, methodology, eligibility and criteria).
• Annex 6 Financial Offer Form (must be used to submit price).
• Annex 2 Declaration on Honour (mandatory declarations).
• Annex 3 Power of Attorney (if signing is by an authorised representative).
• Annex 4 List of Identified Subcontractors (if subcontracting planned).
• Annex 5 Commitment Letter (for consortia/affiliated entities where applicable).
• Annex 7 Use of AI (declaration or description of AI use in tender).
• Annex 8 Template selection criterion (supporting selection documentation).

Assessment and probabilities

Application stages:single-stage open tender via eSubmission with an evaluation of selection and award criteria leading to contract award. The procurement metadata does not provide a specific historical success rate. As a public tender with a limited estimated value, competition may be moderate; however the exact success rate is not specified in the tender documents.

Specific considerations and compliance

Tenderers must read the Tender Specifications and Draft Framework Contract carefully for legal, insurance, data protection (GDPR) and intellectual property obligations. The tender documentation includes a Use of AI annex that requires tenderers to state how AI tools will be used in the proposal, indicating ECHA attention to AI usage in service delivery. Subcontracting arrangements must be transparent and supported by the List of Identified Subcontractors and Commitment Letter as required.

Mentioned countries and regions

Contracting authority:European Union agency (European Chemicals Agency). The procurement is published on the EU Funding & Tenders Portal and is therefore governed by EU procurement rules; no individual non-EU country list is provided in the tender metadata. Geographic applicability is effectively EU and entities eligible under EU procurement rules.

Summary and recommendation

This tender seeks a contractor to provide methodological and operational support for retrospective policy evaluations, including design and review of evaluation and survey questions, survey administration, quantitative and qualitative analysis (survey trend analysis and interview analysis), and the synthesis of multiple information sources. The contract is structured as a framework agreement up to an estimated €250,000 and must be tendered via eSubmission on the Funding & Tenders Portal by 9 September 2026. Applicants should be organisations with proven evaluation and survey expertise, be prepared to complete the provided annexes and templates, commit to the draft contract terms, and ensure compliance with data protection and procurement rules. Review the Tender Specifications and the draft framework contract and complete all annexes (including Annex 6 Financial Offer Form) to ensure full compliance with submission requirements. For the definitive technical and legal obligations refer to the procurement documents on the portal Tender Details ¹.

Footnotes

1. 1Full procurement documentation (tender specifications, draft framework service contract and annexes) is available on the Funding & Tenders Portal at the tender URL: ec.europa.eu

Opportunity Overview

This tender seeks a single contractor to provide a Framework Service Contract (FWC) for technical support and analysis in retrospective evaluations for the European Chemicals Agency (ECHA) ¹. The contract covers services related to the 2014-2020 and 2021-2027 programme periods, with an estimated overall contract value of €250,000 ².

Contract Type:Framework Service Contract (FWC) concluded for an initial period of 12 months, renewable up to 3 times (total maximum duration 48 months) ³.

Estimated Value:€250,000 (fixed estimate for the framework period) ².

Scope of Services

The contractor will deliver technical support and analysis specifically for retrospective evaluations, including the following core activities ⁴:

1. 1Design or review of evaluation questions
2. 2Design or review of survey questions and administration of surveys
3. 3Analysis of survey results and trends
4. 4Conduct and analysis of interviews
5. 5Analysis of multiple information sources relevant to the retrospective evaluation(s) provided by ECHA or gathered autonomously

Who Should Apply

This tender is open to natural and legal persons capable of providing high-quality evaluation and data analysis services. While SMEs are not explicitly excluded, the contract requires specific expertise in retrospective evaluation methodologies, survey administration, and qualitative data analysis (interviews) ⁵.

Key Requirements:Applicants must demonstrate proven experience in EU evaluation projects, robust methodology for survey/interview design, and the capacity to work autonomously on data gathering ⁶.

Award Criteria & Selection

The contract will be awarded based on the 'Most Economically Advantageous Tender' (MEAT) principle, with a balanced weighting between quality and price ⁷.

Quality will be assessed based on technical merit, methodology, and team expertise, while price will be evaluated based on the financial offer submitted in Annex 6 ⁸.

Deadlines & Submission

Tenders must be submitted electronically via the EU Funding & Tenders Portal before the closing deadline ⁹.

1. 1Publication Date: 02 July 2026
2. 2Deadline for Submission: 09 September 2026 at 14:00:59 (Helsinki Time)
3. 3Additional Information Request Deadline: 01 September 2026

Submission is mandatory via electronic means (ESUBMISSION); physical submissions are not accepted ¹⁰.

Key Documents for Applicants

Applicants must review the following mandatory documents available in the procurement portal to prepare their bid ¹¹:

• Tender Specifications (ECHA-2026-OP-0007)
• Draft Framework Service Contract
• Financial Offer Form (Annex 6)
• Declaration on Honour (Annex 2)
• Power of Attorney (Annex 3)
• Commitment Letter (Annex 5)
• Use of AI Declaration (Annex 7)

The services will be performed at ECHA's premises in Telakkakatu 6, Helsinki, Finland, though remote work may be possible for specific analysis tasks ¹².

Footnotes

1. 1Official Tender Details: ECHA/2026/OP/0007
2. 2Estimated Overall Contract Amount: €250,000 (Source: Procurement Lot Data)
3. 3Contract Duration: Initial 12 months + 3 renewals = 48 months total (Source: Draft Framework Contract)
4. 4Scope of Services: Retrospective evaluation support (Source: Tender Specifications)
5. 5Applicant Eligibility: Open to natural and legal persons (Source: EU Procurement Directives)
6. 6Key Competencies: Evaluation methodology, survey design, interview analysis (Source: Tender Specifications)
7. 7Award Criteria: MEAT with 50% Quality / 50% Price weighting (Source: Tendering Terms)
8. 8Financial Offer: Must use Annex 6 Financial Offer Form (Source: Procurement Documents)
9. 9Submission Deadline: 09 September 2026, 14:00:59 Helsinki Time (Source: Call for Tenders)
10. 10Submission Method: Electronic only (ESUBMISSION) (Source: Tendering Process)
11. 11Required Documents: List of Annexes and Specifications (Source: Cft Documents)
12. 12Location of Performance: ECHA Telakkakatu 6, Helsinki, Finland (Source: Tender Specifications)