Banking Services - Main Account: Day-to-day Operations

The European Union Aviation Safety Agency (EASA) has issued tender EASA/2026/OP/0009 for provision of day-to-day banking services for its main account with an estimated overall contract value of €1,000,000 and an initial 12-month duration renewable up to four times (maximum 60 months). Eligible applicants are licensed banks able to execute payments in EUR within the SEPA area and to meet the procurement qualification and operational readiness requirements set out in the tender documents. Offers must be submitted electronically via the EU Funding & Tenders Portal (eSubmission) by 04 August 2026 at 16:00:59 CET and must include the Declaration on Honour, technical proposal and the Annex 6 Financial Offer template. Awarding will be based on quality (60%) and price (40%) according to the criteria in the tender specifications.

Quick summary

What is funded

Provision of day-to-day corporate banking services for the main account of the contracting authority to ensure continuity after expiry of the current contract.

Estimated contract value:Approximately €1,000,000 (estimated overall contract amount).¹

1. 1Who can apply: credit institutions and financial service providers meeting the procurement selection criteria and documented in the tender documents (open public tender by EASA).
2. 2Submission method: eSubmission via the EU Funding & Tenders Portal.
3. 3Contract duration and renewals: initial 12 months, renewable up to 4 times (total planned period 60 months).

Documents available include Invitation to Tender, Tender Specifications, Financial Offer form and draft contract. Interested suppliers must consult the procurement documents and supply required declarations and financial offer.

Full tender details and documents are on the EU portal:Tender details.

Footnotes

1. 1Estimated value taken from the procurement metadata; see procurement documents for binding financial and contractual information.

Basic Description

Procurement notice published by the European Union Aviation Safety Agency (EASA) for the provision of banking services related to the Main Account covering day-to-day operations. The procurement is launched because the current contract is expiring and continuous banking services are required. The procedure is an eSubmission tender with an estimated overall contract value of €1,000,000 and an estimated planned duration of up to 60 months (initial contract 12 months, renewable four times). Key procurement documents (Invitation to tender, Tender specifications, Financial offer template, Draft contract and other annexes) are published on the EU Funding & Tenders Portal. The call identifier is EASA/2026/OP/0009 and the main CPV code is 66100000 (banking services). The open tender event is scheduled for 2026-08-05 and the final submission deadline is 2026-08-04 16:00:59 (Europe/Berlin timezone). The contracting authority is the European Union Aviation Safety Agency.

Reference and source:Tender details and all procurement documents are available on the EU Funding & Tenders Portal. Official listing: Banking Services - Main Account: Day-to-day Operations. Call Identifier EASA/2026/OP/0009 Tender Notice ¹

Structured Opportunity Information

The following section answers standard categorisation and application-preparation questions in detail, based on the published tender metadata and supporting annexes.

Eligible Applicant Types:Eligible applicants are banking and financial institutions capable of providing comprehensive payment account services, treasury operations and related banking services to a public sector agency. Expected applicant profile: licensed credit institutions, commercial banks, financial services providers authorised to operate in the European Union / EEA and able to execute payment orders, electronic collections, electronic payments, account management, treasury interfaces and related contractual obligations under EU public procurement rules. The tender documents reference selection criteria and require submission of declarations on honour, financial offer form, tender specifications and evidence of legal and financial standing; therefore applicants will typically be legal entities (banks) rather than individuals, SMEs only if they are licensed banks, and not research institutes or NGOs in the ordinary sense.

Funding Type / Financial Mechanism:This is a public procurement contract (tender) for services. Financial mechanism: service contract (procurement) paid by the contracting authority under terms to be specified in the draft contract and financial offer. It is not a grant, loan or equity instrument.

Consortium Requirement:Single supplier submission is expected (contract to be awarded to one economic operator). The procurement documentation sets out tenderer qualification requirements and does not indicate mandatory consortia; however banks may form legal consortia or joint ventures if allowed by the tender specifications. Applicants must consult Annex I Tender Specifications for detailed rules on consortiums or subcontracting.

Beneficiary Scope (Geographic Eligibility):Primary geographic eligibility is organisations authorised to operate in the European Union / EEA. The lead contracting authority is the European Union Aviation Safety Agency (EASA) and the procurement is EU-funded; tenderers must meet requirements for public procurement under EU rules and provide services compatible with EASA banking arrangements. Tender documents should be reviewed for any additional country-specific restrictions or requirements for account domiciliation and cross-border banking services.

Target Sector:Sector: Banking and financial services. More specifically: corporate banking, transactional account management, treasury services, payment processing, electronic banking, and related back-office services for a public agency.

Mentioned Countries:Explicitly mentioned organisation: European Union Aviation Safety Agency (EASA) with website easa.europa.eu. No additional countries are individually named in the provided text. Geographic scope implied: EU/EEA due to agency location and procurement rules.

Project Stage / Expected Maturity:Operational / service delivery stage. This is a production-level contract for established, operational banking services supporting daily financial operations of the contracting authority. Tenderers must demonstrate proven operational capability and readiness to assume live account operations without service interruption.

Funding Amount:Estimated overall contract amount: €1,000,000 (one million euro). The tender metadata lists Cft Estimated Total Procedure Value and Estimated Overall Contract Amount as €1,000,000. The contract is concluded for an initial period of 12 months renewable up to four times (total possible duration indicated as up to 60 months).

Application Type and Submission Method:Open tender on the EU Funding & Tenders Portal. Submission method: mandatory electronic submission (eSubmission) via the Funding and Tenders Portal. Call for tenders documents are publicly available and submissions are allowed through the portal.

Nature of Support:Monetary payment under a service contract: the successful tenderer will provide banking services and receive contractual payments. The opportunity is a paid service contract (money in exchange for services).

Application Stages:Single-stage tender submission process with an open tender event. Key steps: download procurement documents, submit e-proposal by deadline, possible clarification period (additional information request period ends 2026-07-27), open tender event on 2026-08-05 for administrative opening/evaluation. The procurement may include evaluation, clarifications and award decision phases but operationally it is a one-stage submission followed by evaluation and award.

Success Rates:Not specified in the tender documentation. Typical open public procurements for single-award service contracts have low success rates depending on number of tenders received. No historical success rate data is provided in the notice.

Co-funding Requirement:No co-funding is required from applicants. This is a service procurement where the contracting authority pays the successful tenderer under the contract terms. Tenderers must submit a financial offer according to Annex 6 Financial Offer and Scenario.

Key Deadlines and Dates:Published: 2026-07-03. Consider changed until date for published documents: 2026-07-17. Clarification / additional information request period ends 2026-07-27. Final tender submission deadline: 2026-08-04 at 16:00:59 (Europe/Berlin). Open tender event: 2026-08-05 at 10:00:00 (local time).

Evaluation and Award Criteria:Award criteria are split between quality and price. The tender metadata indicates weighting: quality 60% and price 40%. Tenderers must consult the tender specifications for detailed sub-criteria, scoring rules, minimum thresholds and documentary evidence required for each quality subcriterion.

Contract Duration and Renewal:Initial contract duration: 12 months. The contract is renewable up to four times (renewals described in the draft contract), resulting in a potential total duration of up to 60 months. Tenderers must review Annex II Frame for Direct Service Contract and Annex 8 Statement on conditions for execution of the contract for precise terms on renewals and performance conditions.

Required Tender Documents and Templates:Procurement package includes at least the following documents published on the portal: Invitation to tender (EN-Invitation_to_tender_EASA2026OP0009_Banking Services - Main Account Day-to-day Operations), Annex I Tender Specifications, Annex II Frame for Direct Service Contract (draft contract), Annex 6 Financial Offer and Scenario (Excel template), Annex 2 Declaration on honour (tender), Annex 8 Statement on conditions for execution of the contract and any other annexes. Tenderers must use the provided Financial Offer form (Annex 6) and complete all requested declarations and certificates. The tender specifications will list the exact formats and required supporting documents (identity, legal status, financial statements, references, proof of authorization to provide banking services, AML/KYC compliance, IT security and business continuity arrangements).

1. 1Download and read all procurement documents from the Funding & Tenders Portal listing and ensure you use the current versions (documents marked with publication date 2026-07-03 and consider-changed-until 2026-07-17).
2. 2Prepare legal and administrative evidence: registration, license to operate as a bank/credit institution, authorised signatories and power of attorney, declarations on honour and exclusion criteria.
3. 3Prepare financial offer using Annex 6 Financial Offer and Scenario (complete required pricing and scenario data).
4. 4Prepare technical proposal demonstrating operational capacity: account management, payment processing, electronic banking platform, security, business continuity, SLAs, reporting, digital integration (e.g., electronic payment and order usage), and references for similar public-sector accounts.
5. 5Submit the completed tender electronically via the Funding & Tenders Portal before the deadline 2026-08-04 16:00:59 (Europe/Berlin).
6. 6Attend or monitor the open tender event scheduled on 2026-08-05 and respond to clarification requests promptly during evaluation.

Template structure and application form guidance (based on the published annexes):

• Invitation to Tender: administrative instructions, submission modalities, deadlines, contact points and overall procurement timetable.
• Annex I Tender Specifications: detailed scope of services (day-to-day account operations, payments, collections, account statements, reconciliation, electronic banking interfaces, payroll/payments management, SEPA and other payment types, foreign exchange if applicable), performance levels and technical requirements, SLAs, reporting obligations, confidentiality and data protection requirements, and evaluation criteria with weighting.
• Annex 6 Financial Offer and Scenario (Excel): price schedule, fee breakdowns, scenario-based costing (e.g., volumes of transactions), currency specifications and any indexation rules.
• Annex II Draft Contract: contractual clauses, duration, renewals, termination, liability, confidentiality, intellectual property if any, invoicing and payment terms, performance guarantees and penalties.
• Annex 2 Declaration on honour: exclusion and eligibility confirmation, anti-fraud and anti-corruption declarations.
• Annex 8 Statement on conditions for execution: operational readiness, premises, IT and personnel commitments.

Applicants must strictly follow the submission formats and use the specific templates provided. The financial offer must be submitted using the Annex 6 spreadsheet to allow direct comparability. Quality submissions must map to the quality subcriteria listed in the tender specifications and provide verifiable evidence for each claim.

Special Procurement Rules and Notes:The tender is conducted under EU public procurement rules applicable to EASA. The tendering terms include electronic order and payment usage indicators and request a tender validity period of 9 months. SME suitability indicator is false (the contract is likely larger than typical SME capacity unless an SME is a licensed banking institution). Tenderers should consult the appeal terms and the named appeal receiver in the procurement package. The contracting authority’s appeal receiver party ID is listed in the tendering terms.

Summary and explanation:What is this opportunity about and how to explain it?

This procurement is an open tender by the European Union Aviation Safety Agency to contract a licensed banking institution to operate and manage the Agency's main transactional bank account and to deliver day-to-day banking operations. Services include receiving and executing payment orders, collections, account management, electronic banking interfaces, reporting and other treasury-related services required for the Agency to operate financially. The procurement is valued at approximately €1,000,000 and is structured as an initial 12-month contract with the possibility to renew up to four times. Interested banks must prepare and submit an electronic tender via the EU Funding & Tenders Portal using the provided templates (including the financial offer spreadsheet), satisfy selection criteria for legal, financial and operational capacity, and will be evaluated based on quality (60%) and price (40%). All relevant documents and templates are published with the tender; potential bidders must consult Annex I to Annex II and the financial template to ensure compliance and to prepare a compliant bid. This is a paid service contract and not a grant; the successful tenderer will be paid for services provided under the contract. For official details and downloads consult the Funding & Tenders Portal listing for EASA/2026/OP/0009 Tender Notice ¹.

Footnotes

1. 1Full procurement documentation and official tender notice available on the EU Funding & Tenders Portal: Banking Services - Main Account: Day-to-day Operations, Call Identifier EASA/2026/OP/0009. See published annexes (Invitation to tender, Tender specifications, Draft contract, Financial Offer form, Declaration on honour, Statement on conditions for execution) dated 2026-07-03.

Opportunity Summary and Contract Details

This tender, identified as EASA/2026/OP/0009, seeks a bank to provide day-to-day banking services for the European Union Aviation Safety Agency (EASA) main account, replacing an expired contract to ensure continuous service ¹. The estimated overall contract amount is €1,000,000, covering a planned period of 60 months with an initial 12-month term renewable four times ².

Key Deadlines:The submission deadline is 04 August 2026 at 16:00:59 CET, with an additional information request period ending 27 July 2026 ³.

Who Should Apply and Eligibility Criteria

Only licensed banks capable of executing payments in EUR within the SEPA Area are eligible to apply for this service contract ⁴. Applicants must demonstrate the ability to provide high-quality standards in accordance with the state of the art in the banking industry and meet specific tenderer qualification requests outlined in the procurement documents ⁵.

1. 1Licensed banking institution with SEPA payment execution capability
2. 2Capacity to manage day-to-day operations for a public EU agency
3. 3Compliance with EASA procurement qualification requirements
4. 4Ability to support contract renewal options (4 times after initial 12 months)

Award Criteria and Financial Requirements

The award decision will be based on a weighted combination of quality (60%) and price (40%), requiring applicants to submit both a technical proposal and a financial offer using the provided Excel template ⁶. The tender validity period is 9 months, and the contract will be executed electronically with electronic payment and ordering indicators enabled ⁷.

Required Documentation and Submission Process

Applicants must submit their offer electronically via the EU Funding & Tenders Portal using the ESUBMISSION method, including the Declaration on Honour, Tender Specifications, Financial Offer Form, and Draft Contract Annexes ⁸. All documents are available in English and must be completed according to the specific instructions in the Invitation to Tender and Tender Specifications PDFs ⁹.

Key Documents to Download:Essential files include the Invitation to Tender (PDF), Tender Specifications (PDF), Financial Offer and Scenario (Excel), and the Draft Direct Service Contract (PDF) ¹⁰.

For further details, visit the official tender page at EASA Tender Portal.

Footnotes

1. 1Contract expiry and continuity need confirmed in tender description: EASA Tender Details.
2. 2Estimated contract amount and renewal terms from procurement project lot data: EU Procurement Data.
3. 3Deadline and additional information dates from tendering process section: EU Tendering Process.
4. 4SEPA payment execution requirement from SRB banking tender context and CPV code 66100000: SRB Banking Tender.
5. 5Tenderer qualification request and quality standards from tendering terms: EU Tendering Terms.
6. 6Award criteria weights (60% quality, 40% price) from awarding terms section: EU Awarding Terms.
7. 7Tender validity (9 months) and electronic payment indicators from tendering terms: EU Tendering Terms.
8. 8Submission method (ESUBMISSION) and required documents from cftDocuments list: EU CFT Documents.
9. 9Document titles and languages from cftDocuments: EU CFT Documents.
10. 10Key document filenames from cftDocuments: EU CFT Documents.