Backpack type radiation detection systems for EUSECTRA trainings in JRC Karlsruhe

Procedure type and scope:Planned negotiated procedure for a low or middle value supplies contract (ExA publication). Contract maximum duration 12 months. This is a notice of intent; the formal negotiated procedure is indicative from 15/10/2026. 1

Who may tender:commercial suppliers of detection and analysis apparatus able to deliver spectrometric backpack systems. Submissions and expressions of interest must be electronic via the EU Login / Funding & Tenders Portal; full tender documents will be published when the procedure is launched.

Estimated value:The publication is an ExA notice signalling a low or middle value contract; no estimated total value is specified in the notice.

Procedure type and contract nature:Planned negotiated procedure for middle/low value contract. Nature of the contract: supplies. Main CPV classification: 38430000 Detection and analysis apparatus. Additional CPV classification: 31700000 (where present in metadata). Maximum contract duration: 12 months. The procedure is not a full open call but the publication announces the contracting authority's intention to launch a negotiated procedure in the future.

Lead contracting authority:European Commission, DG JRC - Joint Research Centre, JRC Karlsruhe.

Estimated value and contract specifics:The ExA notice does not list a specific monetary value in the published fields; the procurement is indicated as a low/middle value negotiated procedure. Estimated total value is not explicitly provided in the ExA publication. The contract is for supplies and is SME suitability indicated as false in the metadata. Framework agreement: none indicated. Maximum contract duration: 12 months.

Beneficiary geographic scope:The contracting authority is the European Commission JRC in Germany. The procurement is published on the EU Funding & Tenders Portal and will follow EU procurement rules. Geographic eligibility is therefore EU/EEA entities and any economic operators allowed to participate under EU procurement rules; the ExA notice itself does not list third-country exclusions or special restrictions. Interested suppliers should be prepared to comply with EU contracting conditions and registration via EU Login for submissions.

Procurement target:two spectrometric backpack-type radiation detection systems. Core capabilities required as described in the notice and metadata:

This publication is an ExA notice:it is not the formal call for tenders but an announcement of intent to launch a negotiated procedure. Expressions of interest are to be submitted electronically via the EU Funding & Tenders Portal using an EU Login account. Submissions for the expression of interest must be sent exclusively at the address for submission given in the portal. The method of submission code in the metadata is ESUBMISSION.

Expression of interest requirements:Expressions of interest must be lodged electronically via the Portal between 29/09/2026 and 14/10/2026 21:59 Europe/Berlin. EU Login is required to submit. The exact documents to submit for this preliminary expression of interest are not listed in the ExA notice; the formal negotiated procedure will specify required evidence of technical capacity, financial capacity, certificates, and detailed offers.

Funding type:this is a procurement/supply contract (public procurement), not a grant or research funding. The awarded supplier will receive payment under the supply contract for delivered systems and possibly for related services (training, calibration, warranty) as specified in the tender. The ExA notice does not list a specific budget or estimated monetary value for the procurement. Co-funding from applicants is not applicable in supplier contract procurement contexts; pricing will be proposed by bidders and evaluated by the contracting authority under award criteria.

Consortium requirement:The ExA notice does not mandate a consortium. The procurement is a supplies contract where a single supplier or a bidding entity (which may be a consortium or a group of economic operators if permitted in the tender rules) can submit. Full tender documents will clarify whether consortia or subcontracting arrangements are permitted or required.

Project stage and target use:Project stage: procurement for operational deployment and training. The systems are intended for training and operational familiarisation (demonstration and training deployments) rather than research development. Expected maturity: commercially available, field-proven equipment ready for immediate operational use and training.

Number of formal application stages:The ExA stage is preliminary (expression of interest) and signals a forthcoming negotiated procedure. Typical sequence for a negotiated low/middle value procurement: 1) Expression of interest / market consultation (as published), 2) Launch of negotiated procedure or invitation to selected suppliers, 3) Submission of negotiated offers, 4) Evaluation and award. This suggests 3 to 4 stages in the procurement lifecycle for interested bidders. Success rates: not provided; competitive success depends on number and quality of bidders and award criteria. No historical success-rate data is published in the ExA notice.

Co-funding and pricing:Co-funding requirement: not relevant. Bidders will propose prices for supply and any ancillary services. Contract will be awarded on the basis of the award criteria published in the formal tender documents (likely price and quality/technical compliance).

Application templates and documents:The ExA notice does not include application templates. The formal negotiated procedure will include the call for tenders documents, technical specifications, contractual conditions, submission forms, and templates for certificates and declarations. Interested suppliers should prepare standard procurement documentation: company registration, financial statements, technical datasheets, conformity certificates, quality assurance statements, warranty and maintenance proposals, and evidence of prior deliveries of similar equipment.

Mentioned countries:Germany (JRC Karlsruhe). The contracting authority is a European Commission body and the procurement is published on the EU portal; therefore the geographic context is EU-level. No other specific countries are named in the ExA notice.