Aviation careers resources & workforce challenges support

The European Union Aviation Safety Agency (EASA) is planning a procurement opportunity identified as EASA/2025/LVP/0024-EXA, titled "Aviation careers resources & workforce challenges support." The focus is on supporting workforce challenges in the aviation sector through the upcoming GEN Days 2025 event scheduled for November 26-28, 2025, in Cologne, Germany. The purpose of this event is to engage students from EUROAVIA, EASA experts, and industry professionals to discuss future skills, competencies, and career pathways in aviation.

This procurement contract is categorized as a **service contract** and aims to attract qualified service providers, specifically those with expertise in media production, event management, technical content creation, and marketing. Eligible applicants include media production companies and consulting firms with a background in aviation communications. Although marked as not suitable for SMEs, it implies a preference for larger, well-established companies due to the specialized and comprehensive services required.

The process begins with expression of interest starting on October 15, 2025, and closing on October 22, 2025. The full tender will be published on October 23, 2025. This is a **negotiated procedure**, meaning that EASA will invite a select number of candidates to negotiate contract terms based on their expressions of interest.

The contractor will be expected to provide specific services including technical content and direction for workshops during GEN Days, filming the event, and producing visual and digital media afterward. The precise funding amount has not been disclosed, but the contract is classified as a middle/low value contract, likely under €200,000. While there is no formal co-funding requirement, contractors will be compensated for the services rendered without additional investment necessary.

The scope of the project aligns with EASA’s strategic goals in workforce development and responding to evolving skills demands in the aviation industry, which is currently impacted by technological advancements and industry dynamics. The contractor's outputs are intended to raise awareness about career opportunities in aviation and support the educational ecosystem aimed at preparing future professionals.

Overall, this notice serves as a pre-announcement of the procurement opportunity rather than a direct call for tenders. The successful contractor will significantly contribute to raising awareness of aviation careers and will need to demonstrate both technical proficiency in media production and a solid understanding of aviation sector demands and workforce challenges.

This is a pre-information notice, announcing the European Union Aviation Safety Agency's (EASA) intention to publish a future negotiated procedure for a low or middle value contract. This is not a call for tenders.

The procedure identifier is EASA/2025/LVP/0024-EXA.

The subject of the planned call for tenders is "Aviation careers resources & workforce challenges support". Aviation is changing, and so are the skills needed to keep it flying safely and sustainably. Through the EPAS 2025 Task “Future Workforce Challenges”, EASA is working to inspire, attract, and prepare the next generation of aviation professionals while supporting today’s workforce in adapting to new technologies and opportunities. As part of this effort, GEN Days 2025 will take place at EASA in Cologne from 26–28 November 2025, gathering students from EUROAVIA, EASA experts, and industry professionals to explore aviation’s future skills, competencies, and careers. The initiative will produce engaging videos, articles, and visuals to raise awareness and showcase how Europe can build a strong, diverse, and future-ready aviation workforce.

The contractor shall provide technical content and direction input for workshops and discussions at GEN Days. During the event, the contractor shall film and afterwards edit and create the visual and digital media.

The procedure type is a planned negotiated procedure for a middle/low value contract. The estimated total value is not specified. The lead contracting authority is the European Union Aviation Safety Agency. The main classification (CPV) code is 79340000, which refers to advertising and marketing services. The nature of the contract is for services. It is not a framework agreement.

The start date for expression of interest is 2025-10-15 Europe/Brussels. The deadline for expression of interest is 23/10/2025 05:59 Europe/Berlin. The indicative date of launch of the negotiated procedure is 2025-10-23 Europe/Berlin.

Submissions must be sent exclusively at the address for submission given. The method of expression of interest is electronic. To express interest, use the "Express interest" link.

A question and answer section is available.

A previously asked question is: Where can I find the procurement documents for calls for tenders with ‘ExA' in the reference? The answer provided is: References that feature an ‘ExA’ are not calls for tenders. They are a publication announcing the contracting authority’s intent to launch in the future a low or middle negotiated procedure. This was published on 03/10/2024 17:32.

In summary, this is a pre-information notice from the European Union Aviation Safety Agency (EASA) regarding a planned negotiated procedure for a middle/low value contract. The project, identified as EASA/2025/LVP/0024-EXA, aims to support aviation careers and address workforce challenges. Specifically, the contractor will contribute to the GEN Days 2025 event by providing technical content, directing workshops, filming the event, and creating visual and digital media to promote aviation careers. The expression of interest period begins on October 15, 2025, and ends on October 23, 2025. The actual call for tenders is expected to be launched around October 23, 2025. This notice is simply an announcement of a future opportunity and not the actual call for tenders.

Eligible Applicant Types: The opportunity is aimed at contractors who can provide technical content, direction input for workshops and discussions, filming, and editing/creation of visual and digital media. The specific types of eligible applicants are not explicitly mentioned, but based on the description, suitable applicants could include companies specializing in advertising, marketing, media production, or consulting services with expertise in the aviation sector.

Funding Type: The funding type is a service contract awarded through a planned negotiated procedure for a middle/low value contract. This indicates a procurement process where the contracting authority (EASA) will negotiate the terms of the contract with selected potential contractors.

Consortium Requirement: The information does not explicitly state whether a consortium is required or if a single applicant is sufficient. However, the description focuses on the capabilities of "the contractor," suggesting that a single entity could potentially fulfill the requirements. It is possible that a consortium could also apply, but this is not specified.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly stated, but given that the contracting authority is the European Union Aviation Safety Agency (EASA) and the event (GEN Days 2025) is taking place in Cologne, Germany, it can be inferred that the opportunity is primarily targeted at entities within the EU or those capable of providing services within the EU.

Target Sector: The primary target sector is aviation, specifically focusing on aviation careers, workforce challenges, and attracting the next generation of aviation professionals. It also involves elements of advertising, marketing, and media production to promote these themes.

Mentioned Countries: Germany (Cologne is mentioned as the location for GEN Days 2025).

Project Stage: The project stage is focused on the execution and delivery of services related to the GEN Days 2025 event. This includes providing technical content, facilitating workshops, filming the event, and creating media content. Therefore, the project is in the implementation/execution phase.

Funding Amount: The estimated total value is described as a "middle/low value contract." While the exact amount is not specified, this suggests a funding range that is likely below €200k, and possibly even lower, but without more information, a more precise estimate cannot be provided.

Application Type: The application type is a planned negotiated procedure. This means that after the expression of interest phase, EASA will select a limited number of candidates to invite for negotiations.

Nature of Support: The beneficiaries will receive money in exchange for services rendered. The contractor will be paid for providing technical content, direction input, filming, and media creation services.

Application Stages: There are at least two stages: an expression of interest, followed by a negotiated procedure for selected candidates.

Success Rates: The success rate is difficult to estimate, as it is a negotiated procedure. The success rate will depend on the number of candidates EASA invites to the negotiation phase after reviewing the expressions of interest. It is likely to be higher than an open call, as only a select few will be invited to negotiate.

Co-funding Requirement: The information does not explicitly mention a co-funding requirement.

Summary: This is a pre-announcement for a planned negotiated procedure by the European Union Aviation Safety Agency (EASA). The project, identified as EASA/2025/LVP/0024-EXA, aims to address future workforce challenges in the aviation sector. The selected contractor will be responsible for providing technical content and direction for workshops at GEN Days 2025 in Cologne, Germany, as well as filming and creating visual and digital media during the event. The procedure is for a middle/low value contract, and the process involves an initial expression of interest, followed by a negotiated procedure with a select number of candidates. The start date for expression of interest is 2025-10-15 and the deadline is 2025-10-23. The indicative date of launch of the negotiated procedure is 2025-10-23. This opportunity is relevant for companies with expertise in aviation, marketing, advertising, and media production that can contribute to promoting aviation careers and addressing workforce challenges.