Affordable and low environmental impact housing by more efficient use of existing building stock

This document outlines a call for tenders issued by the European Commission under procedure identifier EC-ENV/2025/OP/0016, focusing on "Affordable and low environmental impact housing by more efficient use of existing building stock." The primary goal is to advance the sufficiency agenda by improving knowledge and understanding of sustainable building practices within the EU.

The procurement type is a service contract with an estimated budget of 400,000 EUR, set for a maximum duration of 18 months. The award criteria prioritize quality (70%) over price (30%). The submission process is open and electronic, with a deadline for applications on September 4, 2025, at 16:00 Brussels time.

Eligible applicants include a range of organizations capable of providing the required services, including larger companies, universities, and research institutions, although small and medium-sized enterprises (SMEs) may find it challenging to qualify due to complexity, as indicated by the `smeSuitableIndicator` which is marked as false.

Geographic eligibility is limited to entities operating within the European Union, focusing on EU member states, municipalities, and relevant building projects. The specific operational area does not extend to third countries. The target sector is primarily environmental services related to buildings and construction.

The project is in the research and data development stage, aiming to generate and share knowledge surrounding effective usage of existing building stock. The nature of support is monetary, as the funding will be disbursed for services rendered.

While the documentation does not specify the number of application stages, it appears to follow a straightforward submission process without multiple pre-qualification stages. However, success rates for applicants are not indicated in the tender notice.

No co-funding requirements are outlined; the contractor will receive payment solely for the contracted services. The opportunity aims to support various stakeholders in understanding how building policies can impact sustainability and to develop easily accessible information for policymakers and municipalities.

Overall, this procurement contract signifies a strategic move towards enhancing environmentally friendly housing policies in the EU by leveraging data analysis and collaborative efforts among various sectors dedicated to construction and environmental sustainability.

This is a call for tenders with procedure identifier EC-ENV/2025/OP/0016, titled "Affordable and low environmental impact housing by more efficient use of existing building stock". The submission method is electronic and the call is currently open for submission. The TED reference is 119/2025 409487-2025.

The general objective of this tender is to advance the sufficiency agenda by improving knowledge and understanding of the potential of better use of existing buildings within the EU. The specific objectives include providing a clear picture of how different kinds of building policies can impact sufficiency measures, and how better data related to sufficiency can be generated and shared. The aim is to provide user-friendly information that Member States, municipalities, and building projects can learn from.

This is an open procedure with an estimated total value of 400,000 EUR. The TED publication date is 25/06/2025. The lead contracting authority is the European Commission, DG ENV Environment. The main classification (CPV) code is 90700000 Environmental services. The nature of the contract is for services, with a maximum contract duration of 18 months. The award method is based on the best price-quality ratio. There is no framework agreement associated with this tender.

Key milestones include:
TED publication date: 25/06/2025
Date and time of public opening: 05/09/2025 10:30 Europe/Brussels
Deadline for receipt of tenders: 04/09/2025 16:00 Europe/Brussels
Deadline after which the Contracting authority is not bound to reply to questions: 27/08/2025 05:00 Europe/Brussels

The following documents are available for download:
Invitation to tender Invitation letter, published on 25/06/2025, Version 1, no translations available.
Tender Specifications, published on 25/06/2025, Version 1, no translations available.
Draft Contract, published on 25/06/2025, Version 1, no translations available.

Submissions must be sent exclusively at the address for submission provided. The submission method is electronic, and the address for submission can be accessed through the provided link.

There is a Questions and Answers section where potential tenderers can log in to create questions. Any public Q&A will be available. There are also FAQs available for download in xls format. Currently, there are no public Q&As available.

Some frequently asked questions (FAQs) and their answers are:
How to proceed if the system is slow or doesn’t work while uploading/downloading documents? Use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, clear the cache and cookies on the Internet browser. Published on 13/02/2025 20:52
Which Internet browsers does eSubmission support? Use the latest versions of Google Chrome or Mozilla Firefox. For the most up-to-date technical recommendations, click on the link System Requirements. Published on 13/02/2025 20:52
Is it possible to view the details of the submission after the deadline? No, the content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload. Thus, the system will not allow decryption after the upload. Published on 13/02/2025 20:50
Where can I find my submissions in Manage My Area, in the Funding & Tenders portal? Depending on the type or step of procedure, you can find the submissions in one of these sections: In ‘My Submission(s)’: tenders in response to open calls for tenders, requests to. Published on 17/10/2024 20:40
Which size should attachments have? For attaching files to your tender submission, eSubmission accepts files that are less than 50 MB in size. Any larger sizes will not be accepted by the system. Published on 17/10/2024 20:36
How should I name attachments in eSubmission? In eSubmission, you must name the attachments for your tender draft following the System Requirements. With regards to all attachment names, please see the following conditions: The. Published on 03/10/2024 16:39
Can I submit a video in eSubmission? Which formats are supported? You can check the System Requirements of eSubmission. Published on 03/10/2024 16:37
I received an invitation from the F&T Portal but cannot view the procurement documents. Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action”. Published on 03/10/2024 16:37
Do I need to validate my PIC in order to submit a tender in eSubmission? The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). For subcontractors PIC i. Published on 03/10/2024 16:36
I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do? When uploading a file in eSubmission, you must first make sure it follows the technical requirements of the system, which are as shown below. A) For procurement procedures: B) For req. Published on 03/10/2024 16:36
How many attachments can I upload per submission? The maximum number of documents the system will allow you to upload per tender is 200 files. You are able to check the eSubmission System Requirements in the documentation by clicking. Published on 03/10/2024 16:35
Why do tenderers need a PIC? It is mandatory to register for a PIC if you intend to submit a tender or a request to participate. Only one PIC per organisation must be used. Therefore, if your organisation alread. Published on 23/04/2024 17:14
How do I register my organisation and get a Participant Identification Code (PIC)? First, check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register. If your organisation is a bigger. Published on 23/04/2024 16:07
What is the validity period of a PIC? A PIC is unique and its validity is not limited in time. Published on 22/04/2024 22:55
How many languages does the system support? The system is multilingual and supports all 24 official EU languages. Published on 01/04/2024 19:56
Which is the character set encoding in the system? The character set encoding is UTF-8. Published on 22/02/2024 23:58
Does the system use encryption to ensure the integrity and the confidentiality of the information? Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism. Published on 22/02/2024 23:57
Which file types does the system support? The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question. M. Published on 21/02/2024 23:55
Can I view and edit my draft submission? Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted. Published on 24/03/2023 21:32
In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission? No, it is just a display issue. This is not blocking for you: you can submit. Published on 03/08/2021 22:07
I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent? No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing. Published on 03/08/2021 22:05

In summary, this EU call for tenders seeks proposals to advance the "sufficiency agenda" by promoting a better understanding and utilization of existing buildings in the EU to achieve affordable and low environmental impact housing. The European Commission, DG ENV Environment, is looking for service providers to analyze building policies, improve data sharing, and provide user-friendly information to stakeholders. The tender is an open procedure with a budget of 400,000 EUR and a maximum contract duration of 18 months. The deadline for submitting tenders is September 4, 2025. The submission must be done electronically through the EU's eSubmission portal, and applicants must have a valid PIC (Participant Identification Code). The award will be based on the best price-quality ratio.

Eligible Applicant Types: The eligible applicant types are not explicitly stated in the provided text. However, given that it is an open procedure call for tenders, it is likely that a range of organizations, including but not limited to companies, research institutions, and other entities with the relevant expertise, are eligible to apply. The requirement for a PIC (Personal Identification Code) suggests that any organization capable of registering for one can apply.

Funding Type: The funding type is procurement, specifically a service contract. The call is for tenders, and the nature of the contract is explicitly stated as "services".

Consortium Requirement: The text does not explicitly state whether a single applicant or a consortium is required. However, the mention of PIC being mandatory for a sole candidate/tenderer or as a member of a group (consortium) suggests that both single applicants and consortia are eligible.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly stated, but the objective focuses on improving the use of existing buildings in the EU, suggesting that the beneficiary scope is likely within the EU.

Target Sector: The target sector is environment and buildings/construction, specifically focusing on affordable and low environmental impact housing through more efficient use of existing building stock. This involves building policy, data generation and sharing, and providing user-friendly information for Member States, municipalities, and building projects.

Mentioned Countries: No specific countries are mentioned, but the focus is on the EU.

Project Stage: The project stage is not explicitly defined, but it appears to be focused on development and implementation, aiming to provide user-friendly information and improve knowledge and understanding for practical application in building policies and projects.

Funding Amount: The estimated total value of the contract is 400,000 EUR.

Application Type: The application type is an open call for tenders, with electronic submission.

Nature of Support: The beneficiaries will receive money in exchange for services rendered, as this is a procurement contract.

Application Stages: The number of application stages is not explicitly stated, but it can be inferred that there are multiple stages, including submission of the tender, evaluation, and contract award.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The text does not explicitly mention a co-funding requirement.

Summary: This is a call for tenders by the European Commission, DG ENV Environment, focusing on "Affordable and low environmental impact housing by more efficient use of existing building stock". The procedure identifier is EC-ENV/2025/OP/0016. The general objective is to advance the sufficiency agenda by improving knowledge and understanding about the potential of better use of existing buildings in the EU. The specific objectives include providing a clear picture of how different kinds of building policy can impact sufficiency measures and how better data related to sufficiency can be generated and shared. The goal is to provide user-friendly information for Member States, municipalities, and building projects. The procedure type is an open procedure with electronic submission. The estimated total value is 400,000 EUR, and the maximum contract duration is 18 months. The award method is the best price-quality ratio. The TED publication date is 25/06/2025, and the deadline for receipt of tenders is 04/09/2025. The contracting authority is not bound to reply to questions submitted after 27/08/2025. The tender documents include an invitation letter, tender specifications, and a draft contract. Submissions must be sent exclusively via electronic submission. A Personal Identification Code (PIC) is mandatory for participation. The system supports all 24 official EU languages and uses encryption to ensure the integrity and confidentiality of information. The maximum attachment size is 50 MB, and the maximum number of attachments is 200.