Supply of high-end workstations, monitors and peripherals to SatCen

The European Union Satellite Centre (SatCen) invites tenders to award a single-operator framework supply contract for high-end workstations, monitors, peripherals, an on-premises AI development system and related services including transport, delivery, warranty and after-sales support. The estimated maximum value is €6,000,000 for up to 48 months (initial 12 months plus up to three 12-month renewals) and submission is electronic only via the EU Funding & Tenders Portal eSubmission by 03/11/2026 16:00 (Europe/Madrid). Award is by best price-quality ratio (60% quality, 40% price) and bidders must meet eligibility and selection criteria including establishment in the EU/EEA and an average annual turnover of at least €3,000,000 over the last three closed fiscal years. Detailed tender documents, templates and the draft framework contract are published on the Funding & Tenders Portal and clarifications must be submitted through the portal before the questions deadline.

Opportunity type

Open tender — electronic submission

SatCen (European Union Satellite Centre) invites tenders to establish a single-operator framework contract for on-demand supply of high-end workstations, monitors, computer peripherals and associated services (transport, delivery, warranty and after-sales support) for up to four years including renewals.

Submission must be electronic via the EU Funding & Tenders Portal eSubmission. An EU Login account and Participant Identification Code (PIC) are required; procurement documents, technical specifications and templates (economic offer, declaration on honour, turnover statement, draft contract) are published on the portal F&T Portal. 1

Footnotes

1. 1Full procurement documents, templates and submission link are available on the EU Funding & Tenders Portal opportunity page: ec.europa.eu

Opportunity summary

The European Union Satellite Centre (SatCen) invites tenders to establish a single-operator supply framework contract for high-end workstations, monitors, computer peripherals, an AI development system and associated services (transport, delivery, warranty and after-sale-support). The framework contract maximum total estimated value is €6,000,000 for up to 48 months (initial 12-month duration, renewable up to 3 times; overall maximum 4 years). The procurement is an open procedure, electronic submission via the EU Funding & Tenders Portal eSubmission system is mandatory, and award is by best price-quality ratio (60 quality / 40 price). The procurement documents, templates and draft framework contract are published on the F&T Portal. 1

What is being procured (scope and technical highlights)

Procurement and contractual model

Framework agreement (single economic operator, without reopening of competition). The draft framework contract is published as Annex II. Orders are issued via an Order Form (Annex III). The SatCen may request other catalogue items from the awarded supplier during the contract. Award criterion: best price-quality ratio with quality (60 points) and price (40 points). The estimated maximum overall contract value is €6,000,000 (excluding VAT).

Evaluation process

Who can apply and participation model

The procedure is open to natural or legal persons established in the European Union and the European Economic Area. Subcontractors may be from any country. Joint tenders (consortia) are permitted. If a consortium submits an offer, all members assume joint and several liability and must provide a signed power of attorney in favour of the consortium leader (Appendix I.6).

Eligibility, submission and administrative requirements

Submission is electronic only via eSubmission (EU Login required). Tenders must be submitted before the deadline. Required documents include: Tender Submission Form (Appendix I.5), Identification Form and registration certificate, Declaration on Honour (Appendix I.2), supporting evidence for exclusion declarations (criminal, tax, social security certificates where requested), Appendix I.3 (Statement of average annual turnover) and audited accounts/balance sheets, partner/distributor certificates, full technical proposal with manufacturer datasheets and parameter-by-parameter mapping to minimum requirements, supplier catalogue (digital, searchable, without prices), completed Economic Offer template (Appendix I.4 with Ptender calculation), power of attorney for consortium leader where applicable, and letters of intent from subcontractors if subcontracting is planned.

Funding and commercial aspects

Financial scoring and price submission

Tenders must complete Appendix I.4 Economic Offer template – case scenario. The Ptender used for the financial evaluation is the average weighted price calculated as specified in Appendix I.4: (2 x P1) + (300 x P2) + (60 x P3) + (120 x P4) + (604 x P5) + (20 x P6) + (362 x P7) + (150 x P8) + (362 x P9) + (150 x P10) + (30 x P11) + (6 x P12) divided by 2,166. The lowest Ptender among eligible tenders receives full financial score (40 pts); other bids are scored proportionally: FS = (Pmin / Ptender) x 40.

Selection & exclusion, data protection and legal

Exclusion situations mirror Article 138 of the EU Financial Regulation and are attested via the Declaration on Honour (Appendix I.2). SatCen may request supporting documentary evidence (criminal record extracts, tax and social security certificates). Tenderers must comply with EU and national data protection rules (Regulation (EU) 2018/1725 for SatCen and Regulation (EU) 2016/679 where applicable), environmental, social and labour law obligations, and declare compliance. Personal data processing details are in the Invitation to Tender and the SatCen privacy notice.

Project and technical maturity

Application process, stages and templates

Co-funding, payments and commercial constraints

Success rates and competition

No historical success rate is provided in the procurement documentation. Framework agreements of this nature are typically awarded to a single supplier after full technical and financial evaluation; competition is open under the tender rules and award will follow the published scoring methodology.

Main CPV / sector codes and procurement classification

Mentioned countries and place of performance

How to access procurement documents and contact

All procurement documents (Invitation to Tender, Annex I Tender Specifications and appendices, Annex II Draft Contract, templates) are available on the EU Funding & Tenders Portal opportunity page. The eSubmission address and document links are provided in the call for tenders. For questions use the Portal Questions & Answers function before the cut-off date; contracting authority contact: procurement.satcen@satcen.europa.eu. 1

Risk notices and important procurement constraints

Tenderers must ensure offered models are current production and not End-of-Sale at submission. Workstation OS licences are excluded (SatCen supplies its own OS licences); any manufacturer‑bundled OEM licences that are not separately charged should be considered part of the equipment price. All equipment must have CE marking. Type I ecolabels are required for workstations and monitors (TCO, EPEAT Silver or higher, Blue Angel or EU Ecolabel where indicated), except certain specialist monitors and the AI development system which are exempted. The contracting authority reserves the right to cancel the procedure up to contract signature and is not liable for tender preparation costs.

Summary: What is this opportunity about and how to explain it

This is an EU agency procurement for a single-supplier framework agreement to provide SatCen with a standardised supply of high-end desktop workstations (three classes), professional monitors, peripherals and an on‑premises AI development system, together with logistics, warranty and technical support spanning up to four years in total. The award combines technical quality (60%) and price (40%). Eligible bidders are economic operators established in the EU/EEA (single companies or consortia). Tenderers must submit a full technical proposal with manufacturer datasheets mapping to the minimum requirements, a searchable product catalogue, and a completed financial offer using the provided Appendix I.4 case scenario. All tenders are submitted electronically through the EU Funding & Tenders Portal eSubmission system by the stated deadline. The procurement documents contain templates for Declaration on Honour, Statement of Average Annual Turnover, Economic Offer template, Tender Submission Form and consortium power of attorney, plus the draft framework contract and order form template. Review the Tender Specifications (Annex I and Appendix I.1) carefully to verify minimum technical, warranty and delivery obligations and the award scoring method, and ensure all administrative and exclusion evidence is provided on submission.

Footnotes

1. 1Procurement documents, tender specifications, templates and draft contract are available on the EU Funding & Tenders Portal opportunity page: Funding & Tenders Portal.

Supply of high-end workstations, monitors and peripherals to SatCen

Opportunity overview

This tender seeks to establish a framework agreement without reopening of competition for the supply of high-end workstations, monitors, peripherals and associated services including transport, delivery, warranty and after-sale support. The contract is for supplies, uses the open procedure, is awarded on the basis of the best price-quality ratio, and is administered by the European Union Satellite Centre in Torrejón de Ardoz, Spain.1

Who can apply

Eligibility

Participation is open on equal terms to natural and legal persons established in the European Union and the European Economic Area. Consortia may bid jointly, subcontracting is permitted, and all tenderers, consortium members and subcontractors must satisfy the relevant exclusion criteria and compliance requirements set out in the tender documents.1

Applicants should note that the tenderer must be able to supply all minimum required product categories, because partial tenders covering only some categories will be rejected. The technical capacity requirement also states that proposed supplies must come from certified partners or distributors of the original manufacturers.1

Key tender conditions

Main requirements for applicants

What the contract covers

The scope includes build to order workstations in several configurations, monitors including office and image analysis and GIS models, professional wired keyboards, mice and webcams, an AI development system, and related accessories, spare parts, replacement components and after sale services. The tender specifications also require delivery within a maximum of 14 weeks from purchase order unless a shorter delivery time is offered, and minimum warranty periods of 4 years for workstations, the AI development system and monitors, and 2 years for peripherals and accessories.1

Evaluation and scoring

Practical submission points

Applicant takeaways

This is a specialised procurement for established IT supply firms rather than a grant opportunity. Strong bids will normally combine proven manufacturer distribution status, compliant technical documentation, competitive delivery commitments, robust warranty and support terms, and a clear catalogue that supports the weighted financial scenario used for evaluation.1

Footnotes

1. 1The opportunity is an open procedure for a framework supply contract awarded by the European Union Satellite Centre for high-end workstations, monitors, computer peripherals and related services, with one single economic operator selected and an estimated total value of €6000000 over a maximum duration of 48 months.1