Supply of equipment necessary for establishing Integrated Administration and Control System (IACS) (I phase)

This opportunity is a public procurement contract issued by the Government of the Republic of Serbia, represented by the Ministry of Finance, to supply equipment necessary for establishing an Integrated Administration and Control System (IACS). The tender is structured into three lots, focusing on IT hardware equipment to support agricultural administration systems. The beneficiary geographic area is Serbia, an EU candidate country, and the funding is provided through the EU's Instrument for Pre-accession Assistance (IPARD).

Eligible applicants include large enterprises and established suppliers, as the procurement is not suitable for small and medium-sized enterprises. This is an open call for tenders, with the deadline for submission being October 7, 2025. The procurement consists of the following lots: Lot 1 includes 34 items of IT and related equipment, Lot 2 includes one GPS tablet, and Lot 3 includes two server and storage equipment items. The total contract duration for delivery is a maximum of 180 days.

The nature of the support is payment for goods, as this is a procurement rather than a grant. The award method is based solely on the lowest price. There is no specified success rate or co-funding requirement. Interested companies must have a Personal Identification Code (PIC) to participate, and submission methods are required to adhere to non-electronic formats.

The significant classifications for procurement include CPV codes for data-processing machines, desktop computers, printers, and other hardware-related items. The procurement aims to enhance Serbia's capability in agricultural data management, aligning with EU standards for subsidy management and compliance.

To participate, interested parties should ensure they are capable of supplying the required items to meet the tender specifications and adhere to the specified submission procedures. The opportunity is crucial for supporting Serbia’s EU integration process through the development of efficient agricultural administration systems.

This is a call for tenders, reference number EC-ENEST/BEG/2025/EA-OP/0090, for the supply of equipment necessary for establishing an Integrated Administration and Control System (IACS) in the Republic of Serbia. The TED reference is 143/2025 495562-2025. The submission method is non-electronic, and the call is currently open for submission.

The purpose of the contract is to supply and deliver hardware equipment necessary for establishing the IACS. The IACS system is implemented and used for the entire territory of the Republic of Serbia, so the hardware equipment needs a strong configuration with the ability to quickly process and transfer large data sets. The supply includes a total of 34 items of IT and other related equipment, 1 item of GPS tablet, and 2 items of server and storage equipment.

The procedure type is an open procedure. The estimated total value is not provided. The TED publication date is 29/07/2025. The lead contracting authority is The Government of the Republic of Serbia, represented by the Ministry of Finance, Department for Contracting and Financing of Programs Funded from the European Union. The main classification (CPV) code is 30210000 Data-processing machines (hardware).

The call for tenders is divided into three lots:

Lot 1: IT and other related equipment
The purpose of this contract is the supply and delivery of hardware equipment necessary for establishing the IACS. The supply includes a total of 34 items of IT and other related equipment. The nature of the contract is supplies. The maximum contract duration is 180 days. The award method is the lowest price. The estimated value is not provided. The lead contracting authority is The Government of the Republic of Serbia, represented by the Ministry of Finance, Department for Contracting and Financing of Programs Funded from the European Union. There is no framework agreement. The selection criteria include the main classification (CPV) code 30210000 Data-processing machines (hardware) and additional classification (CPV) codes 30213300 Desktop computer, 30232100 Printers and plotters, 30233132 Hard-disk drives, 31682230 Graphic display panels, 31712116 Microprocessors, 32324600 Digital-TV boxes, 30230000 Computer-related equipment, 33195100 Monitors, and 38652100 Projectors. The place of delivery or performance is Serbia (20001057). The program is the Instrument for Pre-accession Assistance (42921320). Milestones include the TED publication date (29/07/2025), the date and time of public opening (07/10/2025 14:00 Europe/Belgrade), the deadline for receipt of tenders (07/10/2025 12:00 Europe/Belgrade), and the date after which the contracting authority is not bound to reply to questions (16/09/2025 05:00 Europe/Belgrade).

Lot 2: GPS tablet
The purpose of this contract is the supply and delivery of hardware equipment necessary for establishing the IACS. The supply includes 1 item of GPS tablet. The nature of the contract is supplies. The maximum contract duration is 180 days. The award method is the lowest price. The estimated value is not provided. The lead contracting authority is The Government of the Republic of Serbia, represented by the Ministry of Finance, Department for Contracting and Financing of Programs Funded from the European Union. There is no framework agreement. The selection criterion is the main classification (CPV) code 30213200 Tablet computer. The place of delivery or performance is Serbia (20001057). The program is the Instrument for Pre-accession Assistance (42921320). Milestones include the TED publication date (29/07/2025), the date and time of public opening (07/10/2025 14:00 Europe/Belgrade), the deadline for receipt of tenders (07/10/2025 12:00 Europe/Belgrade), and the date after which the contracting authority is not bound to reply to questions (16/09/2025 05:00 Europe/Belgrade).

Lot 3: Server and storage
The purpose of this contract is the supply and delivery of hardware equipment necessary for establishing the IACS. The supply includes 2 items of server and storage equipment. The nature of the contract is supplies. The maximum contract duration is 180 days. The award method is the lowest price. The estimated value is not provided. The lead contracting authority is The Government of the Republic of Serbia, represented by the Ministry of Finance, Department for Contracting and Financing of Programs Funded from the European Union. There is no framework agreement. The selection criteria include the main classification (CPV) code 48822000 Computer servers and the additional classification (CPV) code 30233100 Computer storage units. The place of delivery or performance is Serbia (20001057). The program is the Instrument for Pre-accession Assistance (42921320). Milestones include the TED publication date (29/07/2025), the date and time of public opening (07/10/2025 14:00 Europe/Belgrade), the deadline for receipt of tenders (07/10/2025 12:00 Europe/Belgrade), and the date after which the contracting authority is not bound to reply to questions (16/09/2025 05:00 Europe/Belgrade).

For all lots, the following documents are available for download: Letter of Invitation to Tender (published 29/07/2025, Version 1, no translations available), Additional Information to the Contract Notice (published 29/07/2025, Version 1, no translations available), and Full tender dossier Tender specifications (published 29/07/2025, Version 1, no translations available).

Submissions must be sent exclusively at the address for submission given in the procurement documents. The submission method is non-electronic.

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In summary, this tender opportunity is for the supply and delivery of hardware equipment to establish an Integrated Administration and Control System (IACS) in Serbia. The tender is divided into three lots: IT and other related equipment, GPS tablets, and server and storage equipment. The Government of Serbia, through its Ministry of Finance, is the lead contracting authority. The deadline for submitting tenders is October 7, 2025. The tender is non-electronic, and interested parties must consult the procurement documents for the submission address. The tender aims to provide Serbia with the necessary hardware to implement a robust IACS system capable of processing large datasets efficiently.

Eligible Applicant Types: The eligible applicant types are not explicitly stated in the provided text. However, based on the nature of the tender, it is likely that eligible applicants include companies, firms, and other economic operators capable of supplying the required hardware equipment.

Funding Type: The funding type is procurement. This is a call for tenders for the supply of equipment, indicating a procurement process.

Consortium Requirement: The text does not explicitly state whether a consortium is required or if a single applicant is sufficient. However, the FAQ section mentions that a Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium), suggesting that both single applicants and consortia are eligible.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly stated, but the contracting authority is the Government of the Republic of Serbia, and the place of delivery is Serbia. This suggests that the opportunity is open to entities that can supply and deliver the equipment to Serbia. The program is funded by the Instrument for Pre-accession Assistance, which implies that the opportunity is targeted towards entities in countries benefiting from this instrument, potentially including EU member states and other countries.

Target Sector: The target sector is ICT (Information and Communication Technology) and related hardware. Specifically, the tender focuses on the supply of data-processing machines (hardware), desktop computers, printers, plotters, hard-disk drives, graphic display panels, microprocessors, digital-TV boxes, computer-related equipment, monitors, projectors, tablet computers, computer servers, and computer storage units.

Mentioned Countries: Serbia is explicitly mentioned as the place of delivery and performance.

Project Stage: The project stage is procurement of equipment for an existing or planned system (Integrated Administration and Control System - IACS). The project is in the implementation phase, requiring the supply and delivery of hardware.

Funding Amount: The estimated total value is not provided in the text. The description of each lot also lacks an estimated value.

Application Type: The application type is an open call for tenders. The submission method is non-electronic.

Nature of Support: The beneficiaries will receive money in exchange for the supply and delivery of hardware equipment.

Application Stages: The number of application stages is not explicitly stated, but it is likely a multi-stage process involving submission of a tender, evaluation, and contract award.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The text does not explicitly mention a co-funding requirement.

Summary:

This opportunity is a call for tenders issued by the Government of the Republic of Serbia, represented by the Ministry of Finance, for the supply and delivery of hardware equipment necessary for establishing an Integrated Administration and Control System (IACS). The tender is divided into three lots: Lot 1 for IT and other related equipment (34 items), Lot 2 for a GPS tablet (1 item), and Lot 3 for server and storage equipment (2 items). The submission method is non-electronic, and the deadline for receipt of tenders is October 7, 2025. The contract duration is a maximum of 180 days, and the award method is based on the lowest price. The equipment is intended for use throughout the territory of Serbia. The tender is supported by the Instrument for Pre-accession Assistance. The tender documents, including the Letter of Invitation, Additional Information, and Tender Specifications, are available for download. A Personal Identification Code (PIC) is mandatory for participation, whether as a single applicant or as part of a consortium. The eSubmission system supports various file types and has a maximum file size limit of 50 MB per attachment, with a maximum of 200 files per tender. The system supports all 24 official EU languages and uses encryption to ensure the integrity and confidentiality of information.