Overview
The European Commission Joint Research Centre (JRC Karlsruhe) plans a negotiated procurement for the supply of a high-voltage generator for an X-ray device with an estimated value of €65,000 and a maximum contract duration of six months. This publication is an ExA notice announcing the intention to launch a future negotiated procedure rather than a live call for tenders, with expressions of interest to be submitted electronically via the EU Funding & Tenders Portal using an EU Login account by 03/10/2026 00:59 Europe/Berlin. The notice provides limited technical detail and is marked as not SME-suitable; full specifications, award criteria and submission templates will be published when the negotiated procedure is opened.
Highlights
Opportunity type
Planned negotiated procedure (middle/low value) - ExA notice
The Joint Research Centre (DG JRC), JRC Karlsruhe, intends to award a contract for the supply of a High-Voltage Generator for an X-ray device. This publication announces the intention to launch a future negotiated procedure (ExA) rather than a live call for tenders.
Estimated contract value:Approximately €65,000; contract nature: supplies; maximum contract duration: 6 months.
- 1Who may apply: commercial suppliers of X-ray/high-voltage equipment able to meet technical and procurement requirements; registration and submission via EU Login is required.
- 2Procedure highlights: planned negotiated procedure for middle/low value contracts (reference EC-JRC/KRU/2026/MVP/4903-EXA).
- 3Submission method: electronic expression of interest via the EU Funding & Tenders Portal (EU Login required).
| Item | Detail |
|---|---|
| Lead contracting authority | European Commission, DG JRC - Joint Research Centre |
| Main CPV codes | 33111000 (X-ray devices); additional: 31120000 |
| Expression of interest start | 18/09/2026 (Europe/Brussels) |
| Expression of interest deadline | 03/10/2026 00:59 (Europe/Berlin) |
| Indicative launch of negotiated procedure | 05/10/2026 (Europe/Berlin) |
Register and submit expressions of interest electronically using an EU Login account through the EU Funding & Tenders Portal. Full tender documents and formal call will be published when the negotiated procedure is launched. For portal access and procedures see the official opportunity page Tender details.
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Breakdown
Opportunity summary
Core description
The Joint Research Centre (JRC) of the European Commission, JRC Karlsruhe, intends to sign a contract for the supply of a High-Voltage Generator for an X-ray device. This notice is a publication of the contracting authority’s intention to launch a future negotiated procedure for a low or middle value contract (reference EC-JRC/KRU/2026/MVP/4903-EXA). It is not itself a call for tenders but announces a planned procurement process to supply the described equipment.
Procedure type:Planned negotiated procedure for middle/low value contract (ExA reference indicating intention to launch a future low or middle negotiated procedure).
Estimated total value:€65,000 (estimated overall contract amount).
Lead contracting authority:European Commission, DG JRC - Joint Research Centre (JRC Karlsruhe).
Main CPV classification:33111000 - X-ray devices (additional classification: 31120000).
Nature of contract and duration:Supplies. Maximum contract duration 6 months. Not listed as SME-suitable (smeSuitableIndicator: false).
Key dates and submission method
| Milestone | Date and timezone |
|---|---|
| Start date for expression of interest | 18/09/2026 Europe/Brussels |
| Expression of interest registration deadline (EXA registration deadline) | 02/10/2026 23:59:59 +02:00 Europe/Berlin |
| Deadline for expression of interest (publicly shown deadline) | 03/10/2026 00:59 Europe/Berlin |
| Indicative date of launch of negotiated procedure | 05/10/2026 Europe/Berlin |
| Planned date (procurement project planned date) | 2026-10-05 +02:00 Europe/Berlin |
Expressions of interest must be submitted electronically via the EU Funding & Tenders Portal using an EU Login account. The method of submission is electronic (ESUBMISSION). Submissions must be sent exclusively to the address for submission provided in the portal and via the portal’s Express interest function. The portal entry and any later tender documentation will be the authoritative source for full submission instructions and required documentation 1.
Eligibility, applicants and participation
This is a public procurement for the supply of equipment. Eligible applicant types are suppliers, manufacturers, distributors or authorised dealers of high-voltage generators and X-ray system components. Typical eligible entities: private companies (SMEs and large enterprises), specialised equipment manufacturers, authorised resellers, and organisations legally able to conclude supply contracts with the European Commission. Public bodies, research institutes or universities that are suppliers or authorised distributors could participate if they meet contracting rules and commercial supplier requirements. Natural persons or purely academic proposals that are not suppliers are not the intended bidders.
Consortium requirement:Single supplier contract expected. The procurement is structured as a supplies contract and does not require a multi-party consortium; single economic operators can express interest. If suppliers plan to rely on subcontractors, this should be declared following the tender procedures in the future negotiated call.
Geographic eligibility (beneficiary scope):The contracting authority is the European Commission (JRC Karlsruhe). The procurement is published on the EU Funding & Tenders Portal and follows EU procurement procedures. Bidders from EU Member States and likely EEA/EFTA and other countries permitted under EU procurement rules can participate as allowed by the future tender documents; the portal entry does not list explicit country restrictions in this notice. Interested suppliers should consult the forthcoming tender documents for exact nationality/establishment requirements.
Target sector:Medical/industrial imaging and laboratory equipment: X-ray device components and high-voltage generators. Relevant technology areas include high-voltage power electronics, X-ray tube power supplies, precision voltage regulation and safety/interlock systems for X-ray equipment, and integration with laboratory/research instrumentation.
Procurement specifics and technical context
The requirement is for a High-Voltage Generator intended for use with an X-ray device at the JRC Karlsruhe. The portal entry provides only a brief description: supply of a High-Voltage Generator for an X-ray device. No technical specifications, performance parameters, interface details, safety class, required certifications (for example CE marking, EMC, electrical safety approvals), delivery schedule, installation, commissioning, testing or training requirements are included in this notice. The detailed technical specification, acceptance criteria, warranty, spare parts, and maintenance conditions will be provided in the actual negotiated procurement documents when the procedure is launched. Suppliers should be prepared to supply documentation proving conformity, technical datasheets, calibration and traceability certificates, and possibly service and maintenance options as part of the tender.
Maximum contract duration and deliverables:Maximum contract duration 6 months. The expected deliverable is the supply (and likely delivery, optionally installation and testing) of the high-voltage generator; exact deliverables will be specified in the procurement documents.
Funding mechanism and commercial terms
Funding type:procurement (contract for supplies). This is not a grant, loan or subsidy. The contracting authority will purchase the equipment and pay the successful supplier under contract terms to be detailed in the negotiated procedure.
Estimated value and financial arrangements:Indicative estimated overall contract amount is €65,000. The supplier will receive payment under the contract; the procurement notice does not indicate advance payment, retention, or specific invoicing arrangements. Commercial payment terms, taxes, VAT treatment, liability and warranty conditions will be set out in the contract documents.
Co-funding requirement:No co-funding by applicants is required for delivering the supply. This is a purchase contract: the supplier will supply goods and invoice the contracting authority under the contract. There is no applicant contribution or matching funding requirement indicated.
Application and evaluation process
Current stage is an announcement of intent (ExA reference). The contracting authority plans to launch a negotiated procedure of low or middle value. Interested suppliers must register their expression of interest electronically via the EU Funding & Tenders Portal using EU Login before the stated deadline. Full tender documentation, technical specifications, qualification requirements, award criteria and submission templates will be published when the negotiated procedure is opened.
Application type and submission method:Open expression of interest via the Funding & Tenders Portal (electronic submission only) followed by a negotiated procedure. EU Login account required for submission. The portal’s Express interest function is used to submit the expression of interest.
Number of selection stages:At least two stages are expected: (1) expression of interest / registration (this ExA notice) and (2) the negotiated procurement procedure (invitation to tender/negotiation and final award). Additional evaluation steps, clarifications or technical demonstrations may be included in the negotiated procedure at the contracting authority’s discretion.
Success rates:Not provided in the notice. For negotiated low/middle value procurements, success rates depend on the number of interested suppliers and the contracting authority’s shortlisting. No historical success rate data is included.
What suppliers must prepare
Suppliers should prepare to:register and create an EU Login account; express interest via the portal within the stated dates; be ready to receive the full negotiated procedure documents; provide company registration, financial and legal status information, technical datasheets, conformity and safety certificates, previous experience delivering similar high-voltage/X-ray generator equipment, references, delivery and installation plans, warranty and maintenance offers, and any required declarations about subcontracting. Suppliers should also ensure compliance with EU procurement eligibility (nationality/establishment) rules once the full tender documentation is published.
- 1Register an EU Login account if not already held.
- 2Use the Funding & Tenders Portal Express interest function to submit the expression of interest within the deadlines.
- 3Monitor the portal for publication of the negotiated procedure documents on or after the planned launch date.
- 4Prepare technical documentation and commercial terms that demonstrate ability to supply, install, test and support the High-Voltage Generator.
- 5Be ready to provide required supplier qualifications and certifications as specified in the forthcoming tender documents.
Templates and application form structure (what to expect)
The notice does not include application templates. Based on standard Funding & Tenders Portal procurement practice and the planned negotiated procedure, the following structured submission elements are typically required and should be prepared in advance:
- 1Administrative form: company identification, legal status, VAT/registration numbers, contact details.
- 2EU tendering declarations: absence of exclusion grounds, conflicts of interest, and compliance with procurement rules.
- 3Financial capacity evidence: bank references, turnover figures, or other financial statements if requested.
- 4Technical offer: technical datasheets of the high-voltage generator, conformity with standards, performance characteristics, safety features, control interfaces, environmental conditions, cooling and power requirements, dimensions and weight, expected lifetime and MTBF, and compatibility with the JRC X-ray device.
- 5Delivery and implementation plan: lead times, delivery schedule, installation, commissioning, site works requirements, training of staff, and documentation to be provided.
- 6Warranty and after-sales: warranty period, spare parts availability, response times for support, maintenance options, calibration services.
- 7Commercial offer: price breakdown, currency (EUR), payment terms, valid offer period, and any optional services or upgrades.
- 8Subcontracting and manufacturer declarations: if tenderer is a reseller, declaration of relationship with manufacturer and proof of authorization to supply.
- 9Certifications and compliance: CE marking, electrical safety certificates, EMC compliance, and any sector-specific approvals required for X-ray equipment in the applicable jurisdiction.
Exact templates, forms and award criteria will be provided in the negotiated procedure documents published on the Funding & Tenders Portal when the tender is launched. Suppliers should consult the portal and tender dossier for mandatory forms and model contracts.
Mentioned countries and geographic references
The notice references the contracting authority location (JRC Karlsruhe) in Germany and uses Europe/Brussels and Europe/Berlin timezones for dates. The procurement is published on the EU Funding & Tenders Portal and administered by the European Commission; therefore the geographic context is EU-focused. Explicitly mentioned country: Germany (Karlsruhe location implied). Region: European Union / Europe. No other countries are explicitly listed in the notice.
Summary — what is this opportunity about and how to approach it
This opportunity is a planned public procurement by the European Commission’s Joint Research Centre (JRC Karlsruhe) for the supply of a High-Voltage Generator to be used with an X-ray device. It is an ExA announcement (planned negotiated procedure for low/middle value contract) and not yet a full call for tenders. The estimated contract value is €65,000 and the maximum contract duration is six months. Interested suppliers must express interest electronically via the EU Funding & Tenders Portal using an EU Login account within the stated expression of interest window. Detailed technical specifications, procurement conditions and award criteria will be published when the contracting authority launches the negotiated procedure around the indicated date. Prospective bidders should prepare corporate, financial and technical documentation, and be able to demonstrate technical compliance with X-ray high-voltage generator requirements and relevant safety/certification standards. Monitor the Funding & Tenders Portal for the formal tender dossier to obtain full requirements and mandatory submission templates 1.
Footnotes
- 1Official opportunity page on the EU Funding & Tenders Portal: ec.europa.eu
Short Summary
Impact Provide a ready-to-install high-voltage generator for an X‑ray device to restore or enhance laboratory X‑ray capabilities at the JRC Karlsruhe site. | Impact | Provide a ready-to-install high-voltage generator for an X‑ray device to restore or enhance laboratory X‑ray capabilities at the JRC Karlsruhe site. |
Applicant Suppliers with proven capability in high-voltage power electronics and X‑ray power supplies, including technical compliance, delivery, installation and after‑sales/service capacity. | Applicant | Suppliers with proven capability in high-voltage power electronics and X‑ray power supplies, including technical compliance, delivery, installation and after‑sales/service capacity. |
Developments Procurement of a high‑voltage generator specifically designed for use with X‑ray equipment and compatible laboratory integration, safety and certification requirements. | Developments | Procurement of a high‑voltage generator specifically designed for use with X‑ray equipment and compatible laboratory integration, safety and certification requirements. |
Applicant Type Commercial equipment suppliers, manufacturers, authorised dealers or distributors of high‑voltage/X‑ray systems (commercial entities rather than individual researchers or purely academic proposals). | Applicant Type | Commercial equipment suppliers, manufacturers, authorised dealers or distributors of high‑voltage/X‑ray systems (commercial entities rather than individual researchers or purely academic proposals). |
Consortium Single economic operator expected; the procurement is structured for a single supplier (subcontracting permitted as declared). | Consortium | Single economic operator expected; the procurement is structured for a single supplier (subcontracting permitted as declared). |
Funding Amount Estimated contract value:€65,000 (approximate total procurement budget). | Funding Amount | Estimated contract value:€65,000 (approximate total procurement budget). |
Countries Germany is explicitly relevant because delivery/installation is for the Karlsruhe site; the opportunity is published on the EU portal and is EU‑focused for permitted bidders. | Countries | Germany is explicitly relevant because delivery/installation is for the Karlsruhe site; the opportunity is published on the EU portal and is EU‑focused for permitted bidders. |
Industry Medical/industrial imaging and laboratory equipment (X‑ray systems and related high‑voltage power electronics). | Industry | Medical/industrial imaging and laboratory equipment (X‑ray systems and related high‑voltage power electronics). |
Additional Web Data
The notice title is Supply of a High-Voltage Generator for the JRC Karlsruhe, and the published estimated value is €650001. The expression of interest deadline is 03/10/2026 00:59 Europe/Berlin1.
This is a planned negotiated procurement for a middle or low value supply contract, not a live call for tenders, and the portal presents it as a publication announcing the contracting authority's intention to launch a future procedure 1.
What the opportunity is about
The European Commission, DG JRC Joint Research Centre, plans to contract the supply of a high voltage generator for an X ray device at JRC Karlsruhe. The nature of the contract is supplies, the maximum contract duration is 6 months, and the procedure is linked to CPV 33111000 X ray devices, with an additional CPV code 31120000 listed in the metadata.
Who can apply
The notice does not publish a full eligibility framework, but it is clearly intended for suppliers that can provide the requested equipment and participate in a later negotiated procurement phase. The metadata marks the opportunity as not suitable for SMEs, so applicants should not assume that small and medium sized enterprises are the intended target group.
Key procurement conditions
| Field | Information |
|---|---|
| Opportunity type | Planned call for tenders, future negotiated procedure |
| Procedure type | Planned negotiated procedure for middle or low value contract |
| Contract nature | Supplies |
| Estimated total value | €65000 |
| Maximum contract duration | 6 months |
| Lead contracting authority | European Commission, DG JRC Joint Research Centre |
| Main classification | 33111000 X ray devices |
| Additional classification | 31120000 |
| Framework agreement | No framework agreement is indicated |
| Expression of interest method | Electronic |
| Submission channel | Express interest |
| EU Login | Required for electronic submission |
| Expression of interest start | 18/09/2026 |
| Expression of interest deadline | 03/10/2026 00:59 Europe/Berlin |
| Indicative launch of negotiated procedure | 05/10/2026 |
| SME suitability | Marked as false |
Applicant considerations
- Prepare and submit the expression of interest before 03/10/2026 00:59 Europe/Berlin.
- Make sure an EU Login account is available before attempting electronic submission.
- Expect a later negotiated procedure after the expression of interest stage, rather than immediate tender submission.
- Treat the €65000 figure as the estimated contract value, not a grant amount or funding budget.
- Review technical capability, product compliance and delivery capacity carefully, because the notice does not yet provide full award criteria or technical specifications.
Practical interpretation
For suppliers, this opportunity is best understood as a small scale specialist procurement for scientific equipment rather than a funding call. Companies with relevant experience in high voltage systems, X ray related equipment and compliant laboratory or industrial supplies are the most likely to monitor the follow on procedure closely.
Footnotes
- 1Official notice on the EU Funding and Tenders Portal: Supply of a High-Voltage Generator for the JRC Karlsruhe. The portal states that ExA references are not calls for tenders but publications announcing a future negotiated low or middle value procedure.
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