Strengthening national implementation of organ transplant practices, in particular through cooperation between national authorities and professional s...

This is a call for tenders issued by the Health and Digital Executive Agency (HaDEA), identified as HADEA/2025/OP/0052, aimed at strengthening national implementation of organ transplant practices in Europe through cooperation between national authorities and professional sector associations. The primary objective is to provide training for professionals and staff from competent authorities or delegated bodies in the field of organ donation and transplantation.

The total estimated funding for this contract is €2,000,000, and the duration is set for 36 months. The deadline for submission of tenders is January 22, 2026, at 12:00 UTC. The procurement procedure is classified as an open call, and submissions must be made electronically. The contracting authority will not respond to inquiries submitted after January 14, 2026.

The evaluation of tenders will be based on a mix of criteria, with quality accounting for 70% and price for 30%, indicating a preference for technical quality over merely cost-effective solutions. The opportunity is structured as a service procurement rather than a traditional grant, emphasizing direct provision of training and consultancy services.

Eligible applicants appear to include consulting firms, healthcare institutions, and organizations specializing in organ donation systems and training services. While no explicit consortium requirement is stated, collaboration may be advantageous due to the nature of the project.

Geographically, the opportunity is likely open to EU member states, and potentially EEA countries, though specific national eligibility has not been defined. While no particular countries are mentioned, the focus on national implementation suggests the involvement of multiple EU states.

The application process involves electronic submissions through a designated portal, with a maximum of 200 documents allowed per submission and attachments not exceeding 50 MB each. All submissions must comply with specific technical requirements to ensure acceptance.

This initiative seeks to enhance the efficacy of organ transplant practices across Europe, requiring contractors to provide comprehensive training programs, facilitate collaboration between various stakeholders, and support improvements in organ donation systems within national frameworks.

The opportunity is a call for tenders with the procedure identifier HADEA/2025/OP/0052. The call is open for submission electronically. The subject of this call is to strengthen national implementation of organ transplant practices, in particular through cooperation between national authorities and professional sector associations. Professionals and staff from competent authorities or delegated bodies will be trained in the field of organ transplant practices to strengthen their organ donation and transplantation systems. It is an open procedure. The estimated total value is 2,000,000 EUR. The TED publication date is 21/11/2025. The lead contracting authority is the Health and Digital Executive Agency (HaDEA). The main classification (CPV) is 73210000 Research consultancy services. The nature of the contract is services. The maximum contract duration is 36 months. The award method is the best price-quality ratio. It is not a framework agreement. The date and time of public opening is 26/01/2026 15:00 Europe/Brussels. The deadline for receipt of tenders is 22/01/2026 12:00 Europe/Brussels. The contracting authority is not bound to reply to questions submitted after 14/01/2026 07:00 Europe/Brussels.

The available documents are:
EN01. HaDEA 2025 OP 0052 Invitation to tender Invitation letter Published on 21/11/2025 Version 1 No translations available
EN02. HaDEA 2025 OP 0052 Direct Service Contract Draft contract Published on 21/11/2025 Version 1 No translations available
ENHaDEA 2025 OP 0052 Tender Specifications Tender specifications Published on 21/11/2025 Version 1 No translations available
EN04. HaDEA 2025 OP 0052 Declaration-of-honour-tenders Declaration on honour (tender) Published on 21/11/2025 Version 1 No translations available
EN05. HADEA 2025 OP 0052 Financial Offer Financial offer form Published on 21/11/2025 Version 1 No translations available

Submissions must be sent exclusively at the address for submission given below. The submission method is electronic.

Some frequently asked questions (FAQ) and their answers are:
How to proceed if the system is slow or doesn’t work while uploading/downloading documents? Please make sure you use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, try the following steps: 1. Clear the cache and cookies on the Internet brows... Published on 13/02/2025 21:52
Which Internet browsers does eSubmission support? Please use the latest versions of Google Chrome or Mozilla Firefox. For the most up-to-date technical recommendations, click on the link System Requirements. You can access this link... Published on 13/02/2025 21:52
Is it possible to view the details of the submission after the deadline? The content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload. Thus, the system will not allow decryption after the u... Published on 13/02/2025 21:50
Where can I find my submissions in Manage My Area, in the Funding & Tenders portal? Depending on the type or step of procedure, you can find the submissions in one of these sections: In ‘My Submission(s)’: tenders in response to open calls for tenders, requests to ... Published on 17/10/2024 21:40
Which size should attachments have? For attaching files to your tender submission, eSubmission accepts files that are less than 50 MB in size. Any larger sizes will not be accepted by the system. For the latest informa... Published on 17/10/2024 21:36
How should I name attachments in eSubmision? In eSubmission, you must name the attachments for your tender draft following the System Requirements. With regards to all attachment names, please see the following conditions: The ... Published on 03/10/2024 17:39
Can I submit a video in eSbmission? Which formats are supported? You can check the System Requirements of eSubmission: Published on 03/10/2024 17:37
I received an invitation from the F&T Portal but cannot view the procurement documents. Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action” ... Published on 03/10/2024 17:37
Do I need to validate my PIC in order to submit a tender in eSubmission? The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). For subcontractors PIC i... Published on 03/10/2024 17:36
I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do? When uploading a file in eSubmission, you must first make sure it follows the technical requirements of the system, which are as shown below. A)For procurement procedures: B)For req... Published on 03/10/2024 17:36
How many attachments can I upload per submission? The maximum number of documents the system will allow you to upload per tender is 200 files. You are able to check the eSubmission System Requirements in the documentation by clicking... Published on 03/10/2024 17:35
Why do tenderers need a PIC? It is mandatory to register for a PIC if you intend to submit a tender or a request to participate. Only one PIC per organisation must be used. Therefore, if your organisation alread... Published on 23/04/2024 18:14
How do I register my organisation and get a Participant Identification Code (PIC)? First, check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register. If your organisation is a bigger... Published on 23/04/2024 17:07
How many languages does the system support? The system is multilingual and supports all 24 official EU languages. Published on 01/04/2024 20:56
Which is the character set encoding in the system? The character set encoding is UTF-8. Published on 23/02/2024 00:58
Does the system use encryption to ensure the integrity and the confidentiality of the information? Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism. Published on 23/02/2024 00:57
Which file types does the system support? The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question. M... Published on 22/02/2024 00:55
Can I view and edit my draft submission? Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted. Published on 24/03/2023 22:32
In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission? No, it is just a display issue. This is not blocking for you: you can submit. Published on 03/08/2021 23:07
I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent? No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing... Published on 03/08/2021 23:05

In summary, this is a call for tenders from the Health and Digital Executive Agency (HaDEA) to strengthen the national implementation of organ transplant practices. The goal is to improve cooperation between national authorities and professional sector associations, and to train professionals in organ transplant practices. The total estimated value of the tender is 2 million EUR, and the maximum contract duration is 36 months. The deadline for submitting tenders is January 22, 2026. The tender process is electronic, and interested parties must register for a Participant Identification Code (PIC) to participate. The call aims to enhance organ donation and transplantation systems by providing training and resources to relevant professionals and staff.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but the description mentions "national authorities and professional sector associations." This suggests that government bodies, public organizations, and professional associations are likely eligible. The call also mentions training for "professionals and staff from competent authorities or delegated bodies," further implying eligibility for these groups. It is likely that private entities with relevant expertise could also be eligible, but this is not explicitly stated.

Funding Type: The funding type is a procurement, specifically a service contract. The call is an "invitation to tender" and the "Nature of the contract" is listed as "services".

Consortium Requirement: The requirement for a consortium is not explicitly stated. The description mentions cooperation between national authorities and professional sector associations, which could imply a preference for consortia. However, it is possible that a single applicant with sufficient capacity could also be eligible.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly stated. However, given that it is an EU funding opportunity related to strengthening national implementation, it is highly likely that the beneficiary scope includes EU member states. It is possible that EEA countries and EU candidate countries are also eligible, but this would need to be confirmed in the tender specifications.

Target Sector: The target sector is health, specifically organ transplantation. The call aims to strengthen national implementation of organ transplant practices and improve organ donation and transplantation systems. Research consultancy services are also mentioned in the CPV code.

Mentioned Countries: No specific countries are mentioned, but the focus is on "national implementation," implying that the opportunity is relevant to countries that have national organ transplant programs.

Project Stage: The project stage is implementation and strengthening of existing practices. The call focuses on training professionals and staff to improve existing organ donation and transplantation systems, rather than on research or development of new technologies.

Funding Amount: The estimated total value of the contract is 2,000,000 EUR.

Application Type: The application type is an open call for tenders. The procedure type is explicitly stated as "Open procedure" and the submission method is "Electronic".

Nature of Support: The beneficiaries will receive non-monetary services in the form of a service contract. The contract aims to strengthen national implementation of organ transplant practices, in particular through cooperation between national authorities and professional sector associations. Professionals and staff from competent authorities or delegated bodies will be trained in the field of organ transplant practices to strengthen their organ donation and transplantation systems.

Application Stages: The number of application stages is not explicitly stated, but it is likely to involve at least two stages: submission of a tender and evaluation of the tender.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The co-funding requirement is not explicitly stated.

Summary:

This is a call for tenders, HADEA/2025/OP/0052, published by the Health and Digital Executive Agency (HaDEA). The tender seeks to strengthen the national implementation of organ transplant practices within countries, primarily through enhanced cooperation between national authorities and professional sector associations. The core objective is to improve organ donation and transplantation systems by providing training to professionals and staff from relevant authorities or delegated bodies. The estimated total value of the contract is 2,000,000 EUR, and the maximum contract duration is 36 months. The procedure is an open call, and submissions must be made electronically. The deadline for receipt of tenders is January 22, 2026, at 12:00 Europe/Brussels time. The contracting authority will not reply to questions submitted after January 14, 2026, at 07:00 Europe/Brussels time. The award method will be based on the best price-quality ratio. Tenderers must submit a declaration on honour and a financial offer form as part of their submission. The TED reference for this call is 225/2025 774322-2025. The call is related to research consultancy services, as indicated by the CPV code 73210000. The eSubmission system supports multiple languages and uses encryption to ensure the integrity and confidentiality of information. The maximum number of documents that can be uploaded per tender is 200, and the maximum file size for attachments is 50 MB. A Personal Identification Code (PIC) is mandatory for participation.