SETTING UP THE JUST TRANSITION PARTICIPATORY PROCESSES IN CZECHIA (2025CE160AT008)

The European Commission, specifically DG REGIO - Regional and Urban Policy, has published a call for tenders titled "SETTING UP THE JUST TRANSITION PARTICIPATORY PROCESSES IN CZECHIA." This call, identified by the procedure EC-REGIO/2025/OP/0022, is focused on enhancing participatory engagement in the context of the Just Transition Mechanism (JTM) in Czechia, particularly under the Operational Programme for a Just Transition (OP ST).

The estimated total value of the contract is €120,000, and it is structured as a service contract rather than a traditional grant. The contract duration is set at a maximum of 15 months, with the submission deadline for tenders being September 8, 2025, at 16:00 Europe/Brussels time.

Eligible applicants include large enterprises, SMEs, consultancy firms, and research institutions with expertise in participatory processes and stakeholder engagement. The contract aims to assist national authorities in developing strategies that foster public participation, transparency, and inclusivity during the transition away from carbon-intensive practices.

The main goals of the project involve engaging stakeholders, gathering actionable insights, and designing effective communication protocols and local engagement mechanisms that align with broader EU policy objectives. The project targets the governance, environment/climate, and consulting sectors, focusing on practical implementation rather than conceptual development.

Submission of tenders is conducted exclusively through an electronic system and requires a Personal Identification Code (PIC) for participation. The awarded contractor will receive payment for services rendered, and there are no co-funding requirements. The evaluation of tenders will primarily consider a quality-price ratio, with a scoring system designed to assess both the technical capacity and cost-effectiveness of proposals.

The tender documents include various specifications and requirements related to the submission process. It is important for applicants to adhere to the technical requirements outlined in the tender specifications, ensuring that all documents are formatted and submitted according to the guidelines provided.

In summary, this opportunity represents a significant procurement initiative to support participatory governance in the transition processes in Czechia, with the goal of fostering an inclusive approach that engages affected communities in decision-making and strategy development for sustainable regional development.

The European Commission, DG REGIO - Regional and Urban Policy, has published a call for tenders, EC-REGIO/2025/OP/0022, titled "SETTING UP THE JUST TRANSITION PARTICIPATORY PROCESSES IN CZECHIA (2025CE160AT008)". The TED reference for this call is 144/2025 496938-2025.

The procedure type is an open procedure, and submissions must be sent exclusively via electronic means. The estimated total value of the contract is 120,000 EUR. The TED publication date is 30/07/2025. The maximum contract duration is 15 months. The award method is based on the best price-quality ratio. No framework agreement is mentioned.

The general objective of this service contract is to contribute to the dissemination of good practices in order to assist Member States to strengthen the capacity of the relevant partners referred to in Article 8(1) and their umbrella organisations, in line with Article 35 of the Regulation (EU) 2021/1060 (Common Provision Regulation).

The specific objective is to assist national authorities in improving their capacity to design, develop, and implement specific instruments for the Just Transition Mechanism (JTM). The expected deliverables will support public participation in JTM projects and processes, ensuring an inclusive, transparent, and responsive transition process for affected communities.

The tasks, deliverables, and associated outcomes of the contract should contribute towards setting up the JTF participatory processes in Czechia and directly contribute to alleviating the impact of the transition.

The main objective of the project is to enhance participatory engagement and develop a robust participatory strategy under the Operational Programme for a Just Transition (OP ST) that will be used for the preparation of the next Just Transition Programme. The activities aim to engage stakeholders, gather actionable insights, and design strategies that enable effective communication, stakeholder mapping, and local engagement mechanisms.

The project outcomes will result in an actionable participatory framework tailored to the needs of the OP ST, fostering inclusive engagement and effective communication channels for all stakeholders. This will enhance regional capacities to implement transformative strategies and achieve long-term development goals under the Just Transition Mechanism.

Key Milestones:
TED publication date: 30/07/2025
Date and time of public opening: 09/09/2025 16:30 Europe/Brussels
Deadline for receipt of tenders: 08/09/2025 16:00 Europe/Brussels
Deadline for questions: Contracting authority is not bound to reply to questions submitted after 29/08/2025 06:00 Europe/Brussels

The following documents are available for download:
ENInvitation to tender letter 1 Tender specifications - adm. part Published on 30/07/2025 Version 1 No translations available
ENTender specifications Part 1 Tender specifications Published on 30/07/2025 Version 1 No translations available
ENTender specifications Part 2 Tender specifications Published on 30/07/2025 Version 1 No translations available
ENdeclaration-of-honour-tenders JTF participative project CZ EC-REGIO2025OP0022 Declaration on honour (tender) Published on 30/07/2025 Version 1 No translations available
ENdraft contrat Draft contract Published on 30/07/2025 Version 1 No translations available
ENAppendix 2 Security requirements en 2025 Draft contract annex Published on 30/07/2025 Version 1 No translations available

Submission terms state that submissions must be sent exclusively at the address for submission given below, using the electronic submission method.

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In summary, this call for tenders aims to establish participatory processes in Czechia to support the Just Transition Mechanism. The European Commission is seeking a service provider to assist national authorities in designing and implementing instruments for this mechanism, ensuring public participation and an inclusive transition for affected communities. The project focuses on enhancing stakeholder engagement, developing a participatory strategy, and fostering effective communication channels. The estimated value of the contract is 120,000 EUR, and the deadline for submitting tenders is 08/09/2025. The tender documents and related information can be accessed and downloaded from the provided links, and all submissions must be made electronically through the eSubmission system. A Personal Identification Code (PIC) is mandatory for participation.

Eligible Applicant Types: The eligible applicant types are not explicitly stated in the provided text. However, based on the nature of the tender, it is likely that eligible applicants include consulting firms, research institutions, and other organizations with expertise in participatory processes, stakeholder engagement, and just transition mechanisms. The tender aims to assist national authorities, suggesting that entities capable of working with and supporting public bodies are suitable.

Funding Type: The funding type is a service contract, which falls under the broader category of procurement.

Consortium Requirement: The text mentions that a Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). This indicates that both single applicants and consortia are eligible to apply.

Beneficiary Scope (Geographic Eligibility): The primary geographic focus is Czechia, as the project aims to set up the JTF participatory processes in Czechia. However, the general objective involves disseminating good practices to assist Member States, suggesting that the opportunity is open to entities from the EU.

Target Sector: The program targets the following sectors: Just Transition Mechanism, regional and urban policy, stakeholder engagement, public participation, and business and management consultancy. It is specifically focused on enhancing participatory engagement in the context of the Operational Programme for a Just Transition (OP ST).

Mentioned Countries: Czechia is explicitly mentioned as the target country for setting up the Just Transition participatory processes. The opportunity also refers to assisting Member States in general.

Project Stage: The project is focused on development and implementation, specifically setting up participatory processes and developing a participatory strategy. This suggests a stage where research has been conducted, and the focus is now on practical application and implementation.

Funding Amount: The estimated total value of the tender is 120,000 EUR.

Application Type: The application type is an open call for tenders, with electronic submission.

Nature of Support: Beneficiaries will receive money in exchange for services rendered, as this is a service contract.

Application Stages: The number of application stages is not explicitly mentioned, but it can be inferred that there are multiple stages involved, including submission of the tender, evaluation, and contract award.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The text does not explicitly mention a co-funding requirement.

Summary:

This opportunity is a call for tenders issued by the European Commission, DG REGIO, focusing on setting up Just Transition participatory processes in Czechia. The tender, identified by the procedure identifier EC-REGIO/2025/OP/0022, aims to enhance participatory engagement and develop a robust participatory strategy under the Operational Programme for a Just Transition (OP ST). The project's main objective is to engage stakeholders, gather actionable insights, and design strategies that enable effective communication, stakeholder mapping, and local engagement mechanisms. The expected outcome is an actionable participatory framework tailored to the needs of the OP ST, fostering inclusive engagement and effective communication channels for all stakeholders, ultimately enhancing regional capacities to implement transformative strategies and achieve long-term development goals under the Just Transition Mechanism.

The tender is open to both single applicants and consortia, with submissions required electronically. The estimated total value of the contract is 120,000 EUR, and the maximum contract duration is 15 months. The award method is based on the best price-quality ratio. The deadline for receipt of tenders is September 8, 2025, at 16:00 Europe/Brussels time. The contracting authority will not reply to questions submitted after August 29, 2025, at 06:00 Europe/Brussels time.

The call is relevant to organizations with expertise in business and management consultancy, regional and urban policy, stakeholder engagement, and just transition mechanisms. Applicants must register for a Personal Identification Code (PIC) to participate. The eSubmission system supports multiple languages and encrypts all uploaded documents to ensure integrity and confidentiality. The maximum number of documents allowed per tender submission is 200 files, with each file being less than 50 MB in size.