Provision of translation and post-editing services regarding texts in the field of general affairs

The Translation Centre for the Bodies of the European Union is issuing a call for tenders identified as CDT/2025/OP/0002 for translation and post-editing services focused on general affairs texts. The tender is organized into 22 different lots, corresponding to specific source languages including Bulgarian, Czech, Danish, German, Greek, Spanish, Estonian, Finnish, French, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, and Swedish, all translating into English.

This tender is characterized as an open procedure with an estimated total value of €400,000, and each lot is valued at approximately €18,182. The maximum duration for contracts awarded is set at 48 months. The evaluation for contract awards will follow the best price-quality ratio principle.

Eligible applicants include companies, small and medium-sized enterprises, and individual translators or translation service providers, with no explicit restrictions on nationality noted. However, any participation must demonstrate suitability, economic and financial standing, and technical ability as per the selection criteria outlined in the procurement documents.

Submission of tenders is to be conducted electronically, and the deadlines are as follows:tenders must be submitted by June 24, 2025, at 11:00 CET, with a public opening slated for June 26, 2025, and questions must be submitted by June 13, 2025, by 05:00 CET.

The availability of supporting documents such as the invitation to tender, tender specifications, financial offers, and draft contracts has been noted, all of which can be accessed on the Funding & Tenders Portal.

Participants can bid for one or multiple lots, emphasizing that proficiency in the respective language pairs is paramount. The entire framework agreement is developed to facilitate ongoing translation services rather than research or development.

Summarily, the tendering process requires adherence to strict regulations and timelines, with the overarching goal of contracting qualified providers capable of delivering high-quality translation and post-editing services efficiently within the EU framework.

The Translation Centre for the Bodies of the European Union is launching a call for tenders, CDT/2025/OP/0002, for the provision of translation and post-editing services regarding texts in the field of general affairs. The source languages are Bulgarian, Czech, Danish, German, Greek, Spanish, Estonian, Finnish, French, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian and Swedish, and the target language is English.

This is an open procedure with an estimated total value of €400,000. The TED publication date is 19/05/2025. The lead contracting authority is the Translation Centre for the Bodies of the European Union. The main classification (CPV) code is 79530000 - Translation services.

The call for tenders is divided into 22 lots, each corresponding to a specific source language:

Lot 1:Bulgarian into English

Lot 2:Czech into English

Lot 3:Danish into English

Lot 4:German into English

Lot 5:Greek into English

Lot 6:Spanish into English

Lot 7:Estonian into English

Lot 8:Finnish into English

Lot 9:French into English

Lot 10:Croatian into English

Lot 11:Hungarian into English

Lot 12:Italian into English

Lot 13:Lithuanian into English

Lot 14:Latvian into English

Lot 15:Maltese into English

Lot 16:Dutch into English

Lot 17:Polish into English

Lot 18:Portuguese into English

Lot 19:Romanian into English

Lot 20:Slovak into English

Lot 21:Slovenian into English

Lot 22:Swedish into English

Each lot involves translation and post-editing services regarding texts in the field of general affairs from the specified language into English. The nature of the contract is for services, with a maximum contract duration of 48 months. The award method is based on the best price-quality ratio. The estimated value for each lot is €18,182. The framework agreement is a framework agreement without reopening of competition.

Selection criteria include:

Suitability to pursue the professional activity

Economic and financial standing

Technical and professional ability

Details can be found in the procurement documents.

Milestones:

TED publication date:19/05/2025

Date and time of public opening:26/06/2025 14:00 Europe/Luxembourg

Deadline for receipt of tenders:24/06/2025 11:00 Europe/Luxembourg

Contracting authority is not bound to reply to questions submitted after:13/06/2025 05:00 Europe/Luxembourg

The following documents are available for download:

ENEN-Invitation to tender CDT2025OP0002Invitation letter (Published on 19/05/2025, All lots, Version 1, No translations available)

ENCDT-2025-OP-0002 - Annex 9 - Curriculum VitaeTender specifications (Published on 19/05/2025, All lots, Version 1, No translations available)

ENCDT-2025-OP-0002 - Tender specificationsTender specifications (Published on 19/05/2025, All lots, Version 1, No translations available)

ENCDT-2025-OP-0002 - Annex 6 - Financial TenderFinancial offer form (Published on 19/05/2025, All lots, Version 1, No translations available)

ENCDT-2025-OP-0002 - Draft ContractDraft contract (Published on 21/05/2025, All lots, Version 1, No translations available)

ENCDT-2025-OP-0002 - Tender specificationsTender specifications (Published on 21/05/2025, All lots, Version 1, No translations available)

ENCDT-2025-OP-0002 - Annex 2 - Declaration on HonourDeclaration on honour (tender) (Published on 28/05/2025, All lots, Version 1, No translations available)

Submissions must be sent exclusively at the address for submission given below, using the electronic submission method.

Questions and Answers:

Linguists, and in particular freelance translators, can participate in the linguistic teams proposed by more than one tenderer applying to this call for tenders.

The tender documents published in the Funding & Tenders Portal (Tender specifications and its Annexes, draft Framework Contract) are the same and apply to all lots.

Information on the value per lot was published and is available in the contract notice.

For eSubmission, use the latest versions of Google Chrome or Mozilla Firefox. Clear the cache and cookies if the system is slow. The system encrypts all uploaded documents. The maximum number of documents to upload per tender is 200 files. The maximum file size is 50 MB. The character set encoding is UTF-8. The system supports all 24 official EU languages. A Personal Identification Code (PIC) is mandatory to participate.

In summary, this is a call for tenders for translation and post-editing services from various European languages into English, covering general affairs texts. The Translation Centre for the Bodies of the European Union is seeking qualified tenderers to provide these services under a framework agreement. The tender is divided into 22 lots, each representing a different source language. Tenderers can bid for one or more lots, and the award will be based on the best price-quality ratio. The tender documents, including specifications, financial offer forms, and draft contracts, are available for download from the Funding & Tenders Portal. The deadline for submitting tenders is 24/06/2025.

Eligible Applicant Types:The eligible applicant types are not explicitly stated, but based on the nature of the tender, it is likely that eligible applicants include translation companies, individual translators, and consortia of translators or translation service providers. The selection criteria mention "Suitability to pursue the professional activity," which suggests that applicants must be professionally qualified to provide translation services.

Funding Type:The funding type is procurement, specifically a service contract. The call is for tenders, and the selected tenderers will be contracted to provide translation and post-editing services.

Consortium Requirement:The opportunity does not explicitly state whether a consortium is required or if a single applicant is sufficient. However, the Q&A section mentions that "freelance translators can participate in the linguistic teams proposed by more than one tenderer," suggesting that applicants can form teams, which implies that consortia are permissible. It is also possible to apply as a single entity.

Beneficiary Scope (Geographic Eligibility):The geographic eligibility is not explicitly stated, but given that it is an EU tender, it is likely open to entities registered in the EU member states. The Translation Centre for the Bodies of the European Union is the lead contracting authority, which further suggests an EU focus.

Target Sector:The target sector is translation services, specifically translation and post-editing services in the field of general affairs.

Mentioned Countries:The following countries are mentioned, corresponding to the languages for which translation services are sought: Bulgaria, Czech Republic, Denmark, Germany, Greece, Spain, Estonia, Finland, France, Croatia, Hungary, Italy, Lithuania, Latvia, Malta, Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, and Sweden.

Project Stage:The project stage is operational. The tender is for the provision of ongoing translation and post-editing services, not for research, development, or demonstration.

Funding Amount:The estimated total value of the tender is €400,000. The estimated value for each lot (language pair) is €18,182.

Application Type:The application type is an open call for tenders, with electronic submission.

Nature of Support:The beneficiaries will receive money in exchange for services rendered, specifically translation and post-editing services.

Application Stages:The number of application stages is not explicitly detailed, but it involves at least one stage: submission of the tender. The tender will then be evaluated based on the selection criteria outlined in the procurement documents.

Success Rates:The success rates are not mentioned.

Co-funding Requirement:There is no mention of a co-funding requirement.

Summary:

This is a call for tenders issued by the Translation Centre for the Bodies of the European Union for the provision of translation and post-editing services. The tender is divided into 22 lots, each corresponding to a different language pair, specifically translation from one of 22 languages (Bulgarian, Czech, Danish, German, Greek, Spanish, Estonian, Finnish, French, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, and Swedish) into English. The total estimated value of the tender is €400,000, with each lot valued at approximately €18,182. The contract duration is 48 months.

The procedure type is an open procedure, meaning any qualified entity can submit a tender. The submission method is electronic. The award method is based on the best price-quality ratio. Tenderers must demonstrate their suitability to pursue the professional activity, their economic and financial standing, and their technical and professional ability, as detailed in the procurement documents.

The deadline for receipt of tenders is June 24, 2025, at 11:00 Europe/Luxembourg time. The contracting authority is not bound to reply to questions submitted after June 13, 2025, at 05:00 Europe/Luxembourg time.

The tender documents, including the invitation letter, tender specifications, financial offer form, draft contract, and declaration on honour, are available for download. The tender documents published in the Funding & Tenders Portal (Tender specifications and its Annexes, draft Framework Contract) are the same and apply to all lots. Linguists, including freelance translators, can participate in the linguistic teams proposed by more than one tenderer.