Provision of interim staff services for the European Institute for Gender Equality

Estimated contract ceiling:€500,000 (total maximum value for the framework agreement) 1

Main services required:Provision of interim staff across three function groups: assistants (FG II), officers (FG III) and specialists (FG IV) for short- to medium-term assignments to cover absences, peak periods or defined tasks.

Type of opportunity:Public tender (open procedure) to award a single framework service contract for provision of interim staff services to the European Institute for Gender Equality (EIGE). Contracting authority: European Institute for Gender Equality (Gedimino pr. 16, Vilnius, Lithuania). Call identifier: EIGE/VNO/2026/OP/0007. TED reference: 688088-2026. TED publication date: 06/10/2026. Main CPV: 79621000 - Supply services of office personnel. Nature of contract: services. Framework agreement: yes, framework agreement without reopening of competition. Award method: best price-quality ratio (quality 60% / price 40%).

Brief description:EIGE needs interim staff to partially replace or complement statutory staff at its Vilnius Headquarters for short-term absences (sick leave, parental leave, unpaid leave, part-time situations), ad hoc tasks, and to cope with peak workload periods. Assignments may range from one day up to one year per assignment, with cumulative engagement of the same interim individual limited to 3 years; framework contract initial duration 12 months with up to 3 renewals (maximum 48 months overall). 1

Reference gross hourly remuneration used by EIGE (for evaluation):EIGE sets reference gross hourly remuneration (used to calculate hourly rates) per Function Group: FG II Grade 4 Step 1: €14.83; FG III Grade 8 Step 1: €18.99; FG IV Grade 13 Step 1: €24.30. Tenderers submit a percentage fee/mark-up per Function Group applied to these amounts to derive the hourly rate payable by EIGE.

Award criterion:most economically advantageous tender by best price-quality ratio. Weighting: Quality 60% (technical offer), Price 40% (financial offer). Minimum technical threshold: 60/100 overall and minimum sub-scores per criteria as published. Technical evaluation covers understanding and approach, sourcing and selection methods, assignment management and monitoring, flexibility and customer service/ responsiveness. Financial evaluation: automated calculation using the tenderer’s percentage fees applied to EIGE reference gross hourly remunerations to obtain total evaluated price. The lowest evaluated price receives full price points; others scaled accordingly.

Eligible applicants:natural or legal persons established in EU Member States and third countries covered by relevant procurement agreements as described in the Tender Specifications. Joint tenders (consortia) are permitted; subcontracting is permitted (subcontractors >10% must be identified). Tenderers must be registered in the Participant Register and use a PIC for submission. Tenderers must submit Declaration on honour on exclusion and selection criteria and may be required to provide documentary evidence (e.g., judicial records, tax and social security certificates). EU restrictive measures (sanctions) apply — entities subject to restrictive measures are ineligible.

Procurement documents published on the Funding & Tenders Portal include:(1) Invitation letter; (2) Tender Specifications (including technical specs and annexes); (3) Draft Framework Contract (FWC); (4) Financial offer template (Excel); (5) Standard submission forms (identification, declarations, subcontracting forms, CV templates - Europass encouraged). Tenderers must use the Financial Offer Form supplied and complete standard submission forms (Business Partner Identification Form, Declaration on Honour, economic/financial and technical capacity evidence). All documents are in English; English version is sole authentic text.

Submission address:electronic submission via EU Funding & Tenders Portal eSubmission. Link to procurement page is provided in the tender notice and on the Portal Funding & Tenders Portal - tender details.

Eligible applicant types:legal persons (companies of any size), public bodies, universities and research institutes, non-profit organisations, NGOs, staffing agencies and recruitment firms, consortiums (joint offers). The tender documents permit joint offers (consortia) and subcontracting. Specific requirements apply to subcontractors whose share of contract exceeds 10% (identification, letter of intent, declaration on honour). Individual natural persons may appear only as proposed interim staff (CVs) but are not direct contracting parties unless organised under a legal entity. SMEs are explicitly referenced (tenderer must declare SME status in Participant Register).

Primary financial mechanism:public procurement contract (service contract) — framework service agreement. This is not a grant, loan or equity instrument; it is a procurement for services paid against timesheets and invoices.

Consortium:not required. Single tenderer permitted. Joint offers (consortia) are permitted and may be used. If a joint tender is submitted, members are jointly and severally liable. Subcontracting is permitted.

Geographic eligibility:applicants established in EU Member States and in third countries where procurement access is allowed by EU rules; services will be performed primarily in Vilnius, Lithuania (EIGE Headquarters), but applicants from across the EU/EEA may apply. The procurement notice references the European Economic Area (EEA) coverage in TED summary.

Target sector:administrative and office support services, human resources and temporary staffing for a public sector regulatory agency focused on gender equality. CPV main codes: 79621000 (Supply services of office personnel) and additional CPV 79620000 (Supply services of personnel including temporary staff).

Explicitly mentioned country:Lithuania (Vilnius) — place of performance and EIGE seat. Tender published on EU Funding & Tenders Portal; beneficiaries from EU/EEA listed generally. Contracting authority location: Vilnius, Lithuania.

Project maturity:operational delivery (service provision, implementation). This is not an R&D call; it is for operational staffing services and immediate deployment of interim personnel.

Estimated total procedure value / contract ceiling:€500,000 (five hundred thousand euro). This is an estimated maximum contractual ceiling across the framework duration and renewals; it does not represent a guaranteed volume or per-order commitment.

Application method:open call (open procedure) with electronic submission via the EU Funding & Tenders Portal (eSubmission). Tenderers must register with EU Login and in the Participant Register (PIC).

Nature of support:commercial services delivered under a procurement contract — monetary payments to contractor based on approved timesheets and invoiced hours (money exchanged for services). No grants or non-monetary-only support.

Application / award stages:single-stage tender submission (open procedure). Evaluation comprises: administrative compliance and exclusion checks; selection criteria assessment (economic/financial and technical capacity); technical (quality) evaluation against award criteria; financial evaluation; ranking and award. Post-award there is a 10-day standstill period prior to signature.

Success rates:not published in procurement documents. As an EU open tender for a single framework contract, success rate depends on number and quality of bidders; not possible to quantify from the provided document.

Co-funding:no co-funding from applicants is required. The contractor invoices EIGE for hours worked at the agreed hourly rate; contractor bears employer contributions and employment costs within its fee. No beneficiary co-financing is required.

Templates provided in procurement documents on the F&T Portal:Invitation letter, Tender Specifications (with annexes), Draft Framework Contract, Financial Offer Template (Excel) and Standard Submission Forms. Required forms include: Tenderer Identification Form; Business Partner's Identification Form; Declaration on Honour (exclusion/selection); Subcontracting form and letters of intent for subcontractors >10%; Economic and Financial capacity statement; Technical capacity evidence (company profile and list of relevant contracts); CVs (Europass recommended) for Managing Coordinator and Contact Persons; Financial Offer Form (percentage fees per Function Group). All templates must be used as provided; financial offer must be submitted exclusively using the supplied Financial Offer template.

The supplied opportunity metadata lists two deadlines:1 January 2026 at 12:00:59 UTC and 18 November 2026 at 14:00:59 UTC. The archived notice found in the search results refers to a different 2016 procedure with a closing date of 6 April 2016, so the live portal should be checked to confirm the active submission deadline114.