Call for expressions of interest (CEI) to establish a list of independent experts to provide expertise to the European Union Agency for Railways in the field of Vehicle Authorisation .

This opportunity is a Call for Expressions of Interest (CEI) issued by the European Union Agency for Railways to establish a roster of independent experts specializing in Vehicle Authorisation within the railway sector. The call is identified by reference ERA/2025/CEI/0003 and was published on October 27, 2025.

Eligible applicants are individual independent experts with relevant expertise in the field. The funding mechanism is not a traditional grant but rather a consulting contract for expert services, with experts compensated for their services rather than receiving a grant. No consortiums are permitted; applicants must apply individually.

The geographic eligibility is EU-wide, meaning experts from all EU member states are invited to participate, although there are no specific restrictions noted in the call documentation. The primary target sector for this engagement is the railway industry, specifically focusing on vehicle authorisation processes.

While the documents do not specify a funding amount or co-funding requirements, the nature of support is based on a contractual services model, with experts providing non-monetary technical advice and guidance. The application type requires submission of an Expression of Interest, which is a single-stage process involving the presentation of qualifications and experience.

The success rates for the application process have not been disclosed, and the submission of applications must adhere to specific guidelines, including the necessity for a Personal Identification Code (PIC) for participation. The application method is non-electronic, requiring paper submissions.

In summary, the CEI serves to select and contract independent experts who will contribute to the European Union Agency for Railways' vehicle authorisation functions over a maximum contract duration of 60 months, providing essential technical and advisory support to enhance the regulatory framework within the EU railway system.

This is a call for expressions of interest (CEI) to establish a list of independent experts to provide expertise to the European Union Agency for Railways in the field of Vehicle Authorisation. The procedure identifier is ERA/2025/CEI/0003. The submission method is non-electronic and currently open for submission. The procedure type is a Call for Expression of Interest (CEI) for preselection of candidates. The TED publication date is 27/10/2025. The lead contracting authority is the European Union Agency for Railways. The main classification (CPV) code is 71319000, which refers to expert witness services. The nature of the contract is for services, and the maximum contract duration is 60 months.

The TED reference is 206/2025 706290-2025.

The following documents are available for download:

1. Annex 1 Application form: This is an other invitation to tender document, published on 27/10/2025, version 1, with no translations available.
2. CEI independent experts 2025 30 CEI: This is an other invitation to tender document, published on 27/10/2025, version 1, with no translations available.
3. Annex 2 Draft expert contract ERA 2025 30 CEI: This is a draft contract, published on 27/10/2025, version 1, with no translations available.

Submissions must be sent exclusively to the address for submission, which can be found in the procurement documents.

There is a section for Questions and Answers (Q&A), where users can log in to create questions. There is also a section for Frequently Asked Questions (FAQ's), and users can download the Q&A in XLS format. Currently, there are no public Q&A available.

FAQ information related to the eSubmission system:

How to proceed if the system is slow or doesn’t work while uploading/downloading documents?
Use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, clear the cache and cookies on the Internet browser. Published on 13/02/2025 21:52

Which Internet browsers does eSubmission support?
Use the latest versions of Google Chrome or Mozilla Firefox. For the most up-to-date technical recommendations, click on the link System Requirements. You can access this link. Published on 13/02/2025 21:52

Is it possible to view the details of the submission after the deadline?
No, the content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload. Thus, the system will not allow decryption after the upload. Published on 13/02/2025 21:50

Where can I find my submissions in Manage My Area, in the Funding & Tenders portal?
Depending on the type or step of procedure, you can find the submissions in one of these sections: In ‘My Submission(s)’: tenders in response to open calls for tenders, requests to. Published on 17/10/2024 21:40

Which size should attachments have?
For attaching files to your tender submission, eSubmission accepts files that are less than 50 MB in size. Any larger sizes will not be accepted by the system. For the latest information. Published on 17/10/2024 21:36

How should I name attachments in eSubmission?
In eSubmission, you must name the attachments for your tender draft following the System Requirements. With regards to all attachment names, please see the following conditions: The. Published on 03/10/2024 17:39

Can I submit a video in eSubmission? Which formats are supported?
You can check the System Requirements of eSubmission. Published on 03/10/2024 17:37

I received an invitation from the F&T Portal but cannot view the procurement documents.
Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action”. Published on 03/10/2024 17:37

Do I need to validate my PIC in order to submit a tender in eSubmission?
The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). For subcontractors PIC. Published on 03/10/2024 17:36

I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do?
When uploading a file in eSubmission, you must first make sure it follows the technical requirements of the system, which are as shown below. A) For procurement procedures: B) For req. Published on 03/10/2024 17:36

How many attachments can I upload per submission?
The maximum number of documents the system will allow you to upload per tender is 200 files. You are able to check the eSubmission System Requirements in the documentation by clicking. Published on 03/10/2024 17:35

Why do tenderers need a PIC?
It is mandatory to register for a PIC if you intend to submit a tender or a request to participate. Only one PIC per organisation must be used. Therefore, if your organisation already. Published on 23/04/2024 18:14

How do I register my organisation and get a Participant Identification Code (PIC)?
First, check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register. If your organisation is a bigger. Published on 23/04/2024 17:07

How many languages does the system support?
The system is multilingual and supports all 24 official EU languages. Published on 01/04/2024 20:56

Which is the character set encoding in the system?
The character set encoding is UTF-8. Published on 23/02/2024 00:58

Does the system use encryption to ensure the integrity and the confidentiality of the information?
Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism. Published on 23/02/2024 00:57

Which file types does the system support?
The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question. M. Published on 22/02/2024 00:55

Can I view and edit my draft submission?
Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted. Published on 24/03/2023 22:32

In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission?
No, it is just a display issue. This is not blocking for you: you can submit. Published on 03/08/2021 23:07

I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent?
No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing. Published on 03/08/2021 23:05

In summary, this opportunity is a call for expressions of interest from independent experts who can provide their expertise to the European Union Agency for Railways, specifically in the area of vehicle authorization. The EU Agency for Railways is looking to create a list of pre-selected experts. The application process is non-electronic, and interested parties need to consult the procurement documents for the submission address. The contract, if awarded, could last up to 60 months. The call was published on October 27, 2025.

Eligible Applicant Types: The opportunity is targeted towards independent experts.

Funding Type: This is a procurement opportunity for services, specifically expert witness services.

Consortium Requirement: The opportunity appears to be open to single applicants, as it seeks to establish a list of individual independent experts. However, the text mentions that a Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium).

Beneficiary Scope (Geographic Eligibility): The opportunity is likely open to experts from the EU, given that it is managed by the European Union Agency for Railways and uses the EU Funding & Tenders Portal.

Target Sector: The target sector is the railway industry, specifically in the field of Vehicle Authorisation.

Mentioned Countries: No specific countries are mentioned, but the opportunity is related to the European Union Agency for Railways, implying a focus on the EU region.

Project Stage: The project stage is not explicitly mentioned, but it seems to be related to providing expertise in the vehicle authorization process, which suggests a stage of validation and implementation.

Funding Amount: The estimated total value is not specified in the provided text.

Application Type: The application type is a Call for Expression of Interest (CEI).

Nature of Support: Beneficiaries will receive money in the form of a service contract, as indicated by the "Draft expert contract" document.

Application Stages: The application process involves preselection of candidates, suggesting at least two stages: application and preselection.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The co-funding requirement is not mentioned in the provided text.

Summary:

This opportunity is a Call for Expressions of Interest (CEI) issued by the European Union Agency for Railways (ERA). The ERA aims to establish a list of independent experts who can provide their expertise in the field of Vehicle Authorisation within the railway sector. The selected experts will be contracted to provide expert witness services, with a maximum contract duration of 60 months. The application process is non-electronic, and interested individuals must submit their applications following the instructions provided in the procurement documents. The selected experts will contribute to the vehicle authorization process within the European railway system. A Personal Identification Code (PIC) is mandatory to participate in this call for tenders as a sole candidate/tenderer or as a member of a group (consortium). The system supports all 24 official EU languages. The system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism. The maximum number of documents the system will allow you to upload per tender is 200 files.