Call for expressions of interest (CEI) to establish a list of independent experts to provide expertise to the European Union Agency for Railways.

The European Union Agency for Railways is issuing a Call for Expressions of Interest (CEI) to establish a list of independent experts. This opportunity focuses on expert services in the fields of safety and telematics within the railway industry. The specific procedure identifier for this call is ERA/2025/CEI/0002, with the TED reference being 165/2025 565456-2025. The publication date of this call is August 29, 2025, and the maximum contract duration for the awarded experts is set at 60 months.

Eligible applicants for this procurement opportunity are individual experts rather than organizations, and they must possess relevant specialized qualifications in railway safety and telematics. The call is structured into two sub-lists: Sub-list A for Telematics and Sub-list B for Safety, allowing applicants to specify their area of expertise.

This procurement does not offer grants but entails payment for services rendered. It is a single applicant process, meaning consortiums are not necessary. While no specific geographic limitations are mentioned, it is implied that participation is open to professionals across EU member states, considering the nature of the contracting authority. The opportunity aims to gather experts who can provide ongoing support and consultation to the agency, aligning with operational needs in the regulatory framework.

The financial compensation for selected experts is not explicitly detailed in the call, as contract values will depend on the specific assignments throughout the 60-month duration. The application procedure involves submitting an expression of interest, leading to a straightforward, single-stage application process. The success rates for selection are not provided.

No co-funding or contributions from the experts are required as part of this opportunity. Interested individuals must register for a Participant Identification Code (PIC) to participate. The submission must be conducted non-electronically, sending all documentation to the provided address outlined in the procurement guidelines.

The key documents provided include the CEI Information for candidates and tenderers, application forms for both sub-lists, and a draft expert contract. The main classification code for this tender is 71311230, which pertains to railway engineering services.

Overall, this call serves as a strategic effort to pre-select qualified professionals in specialised areas crucial for enhancing the efficiency and safety of railway operations within the European Union.

The European Union Agency for Railways (ERA) is launching a call for expressions of interest (CEI) to establish a list of independent experts. These experts will provide their expertise to the agency in the fields of Safety and Telematics. The procedure identifier for this call is ERA/2025/CEI/0002. This is a non-electronic submission procedure. The TED reference is 165/2025 565456-2025. The TED publication date is 29/08/2025. The maximum contract duration is 60 months. The main classification (CPV) code is 71311230, which refers to railway engineering services. The nature of the contract is for services.

To submit, applicants must send their submissions exclusively to the address for submission, which can be found in the procurement documents.

The following documents are available for download:
1. ENCEI independent experts 2025 22 CEI Information for candidates and tenderers, published on 29/08/2025, Version 1, no translations available.
2. ENAnnex 1 Application form Sub list A Telematics Information for candidates and tenderers, published on 29/08/2025, Version 1, no translations available.
3. ENAnnex 1 Application form Sub list B Safety Information for candidates and tenderers, published on 29/08/2025, Version 1, no translations available.
4. ENAnnex 2 Draft expert contract ERA 2025 22 CEI Information for candidates and tenderers, published on 29/08/2025, Version 1, no translations available.

There are no public Q&A items available at this time.

Some frequently asked questions (FAQs) about the eSubmission system are answered:
1. How to proceed if the system is slow or doesn’t work while uploading/downloading documents? Use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, clear the cache and cookies on the Internet browser. Published on 13/02/2025 21:52.
2. Which Internet browsers does eSubmission support? Use the latest versions of Google Chrome or Mozilla Firefox. For the most up-to-date technical recommendations, click on the link System Requirements. Published on 13/02/2025 21:52.
3. Is it possible to view the details of the submission after the deadline? No, the content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload. Thus, the system will not allow decryption after the upload. Published on 13/02/2025 21:50.
4. Where can I find my submissions in Manage My Area, in the Funding & Tenders portal? Submissions can be found in ‘My Submission(s)’: tenders in response to open calls for tenders, requests to participate. Published on 17/10/2024 21:40.
5. Which size should attachments have? eSubmission accepts files that are less than 50 MB in size. Published on 17/10/2024 21:36.
6. How should I name attachments in eSubmission? Name the attachments for your tender draft following the System Requirements. See the following conditions: The attachment name must use allowed characters, and the length of the file name must not exceed the maximum allowed length. Published on 03/10/2024 17:39.
7. Can I submit a video in eSubmission? Which formats are supported? Check the System Requirements of eSubmission. Published on 03/10/2024 17:37.
8. I received an invitation from the F&T Portal but cannot view the procurement documents. Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action” column. Published on 03/10/2024 17:37.
9. Do I need to validate my PIC in order to submit a tender in eSubmission? The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). For subcontractors PIC is not mandatory. Published on 03/10/2024 17:36.
10. I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do? Make sure it follows the technical requirements of the system. A) For procurement procedures: B) For request to participate. Published on 03/10/2024 17:36.
11. How many attachments can I upload per submission? The maximum number of documents the system will allow you to upload per tender is 200 files. Check the eSubmission System Requirements in the documentation. Published on 03/10/2024 17:35.
12. Why do tenderers need a PIC? It is mandatory to register for a PIC if you intend to submit a tender or a request to participate. Only one PIC per organisation must be used. Published on 23/04/2024 18:14.
13. How do I register my organisation and get a Participant Identification Code (PIC)? First, check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register. If your organisation is a bigger structure, it is possible that one of your departments already has a PIC. Published on 23/04/2024 17:07.
14. How many languages does the system support? The system is multilingual and supports all 24 official EU languages. Published on 01/04/2024 20:56.
15. Which is the character set encoding in the system? The character set encoding is UTF-8. Published on 23/02/2024 00:58.
16. Does the system use encryption to ensure the integrity and the confidentiality of the information? Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism. Published on 23/02/2024 00:57.
17. Which file types does the system support? The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question. Published on 22/02/2024 00:55.
18. Can I view and edit my draft submission? Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted. Published on 24/03/2023 22:32.
19. In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission? No, it is just a display issue. This is not blocking for you: you can submit. Published on 03/08/2021 23:07.
20. I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent? No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing your submission and sending a new one. Published on 03/08/2021 23:05.

In summary, the European Union Agency for Railways is seeking independent experts in the fields of railway safety and telematics. This call for expressions of interest aims to create a list of pre-selected candidates who can provide their expertise to the agency on a contractual basis. The call is identified as ERA/2025/CEI/0002. Interested candidates should download the provided documents, complete the application forms (Annex 1 Sub list A for Telematics and Annex 1 Sub list B for Safety), and submit them via non-electronic means to the address specified in the procurement documents. The maximum duration of the contracts awarded under this call is 60 months. The call was published on August 29, 2025. The eSubmission system FAQs provide technical guidance on using the EU's electronic submission portal, covering topics such as browser compatibility, file size limits, attachment naming conventions, and troubleshooting upload issues. A Participant Identification Code (PIC) is mandatory for participation.

Eligible Applicant Types: The opportunity is targeted towards independent experts.

Funding Type: This is a procurement opportunity, specifically a call for expressions of interest (CEI) to establish a list of independent experts. The nature of the contract is for services.

Consortium Requirement: The opportunity is open to single applicants, specifically individual experts.

Beneficiary Scope (Geographic Eligibility): The opportunity is likely open to experts from the EU member states, given that it is for the European Union Agency for Railways. However, the exact geographic eligibility should be confirmed in the procurement documents.

Target Sector: The target sectors are safety and telematics within the railway industry.

Mentioned Countries: No specific countries are mentioned, but the European Union is referenced as the contracting authority, and the European Union Agency for Railways is the beneficiary.

Project Stage: The project stage is not applicable, as this is a call for experts, not for projects. The experts will be providing their services to the European Union Agency for Railways.

Funding Amount: The estimated total value is not specified in the provided text.

Application Type: The application type is a call for expressions of interest (CEI).

Nature of Support: Beneficiaries will receive service contracts as independent experts. This implies monetary compensation for their expertise.

Application Stages: The number of application stages is not explicitly stated, but it involves at least one stage of submitting an expression of interest and potentially further selection stages.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: Co-funding is not applicable to this opportunity.

Summary:

This opportunity is a call for expressions of interest (CEI) issued by the European Union Agency for Railways (ERA). The goal is to create a list of independent experts who can provide their expertise in the fields of safety and telematics related to the railway industry. The procedure identifier is ERA/2025/CEI/0002. The TED reference is 165/2025 565456-2025.

The selected experts will be contracted to provide services for a maximum duration of 60 months. The submission method is non-electronic, and applicants must send their submissions to the address specified in the procurement documents. The TED publication date was 29/08/2025.

Interested individuals should download the provided documents, including the "ENCEI independent experts 2025 22 CEI Information for candidates and tenderers," "Annex 1 Application form Sub list A Telematics," "Annex 1 Application form Sub list B Safety," and "Annex 2 Draft expert contract ERA 2025 22 CEI Information for candidates and tenderers." These documents contain detailed information about the application process, eligibility criteria, and the scope of work.

Applicants must register for a Participant Identification Code (PIC) to participate in this call for tenders. The system supports 24 official EU languages and uses UTF-8 character set encoding. The system encrypts all uploaded documents. The maximum file size for attachments is 50 MB, and the maximum number of documents that can be uploaded per tender is 200.

The call is specifically looking for experts in two sub-lists: Telematics (Sub list A) and Safety (Sub list B). The main classification (CPV) code for this tender is 71311230 - Railway engineering services.