Supply and maintenance of Radiation Portal Monitoring System

The European Commission Joint Research Centre (JRC) in Germany has published a tender for the supply, installation and maintenance of a stationary spectroscopy-based radiation portal monitor to be installed at the European Nuclear Security Training Centre, JRC Karlsruhe. The procurement is a supplies contract with associated maintenance services, has an estimated total value of €250,000, and is published on the EU Funding & Tenders Portal under call identifier EC-JRC/KRU/2026/OP/3300. Eligible applicants are organisations able to supply, integrate and maintain specialist spectrometric radiation portal monitoring equipment, and submission is by mandatory electronic eSubmission via the portal. The final submission deadline is 10 September 2026 at 12:00:59 (portal local time) and bidders must follow the published ITT, administrative annex and technical specification documents.

Opportunity type

Key dates

Procurement by the European Commission Joint Research Centre (JRC Karlsruhe) to purchase and maintain a stationary spectroscopy-based radiation portal monitor (SRPM) for detection and identification of radioactive materials in road vehicles. The SRPM will be installed at the European Nuclear Security Training Centre, JRC Karlsruhe.

Who can apply:Suppliers and service providers able to deliver, install and maintain a spectroscopy-based radiation portal monitoring system; participation via electronic submission on the Funding & Tenders Portal; the procurement notice indicates SME suitability: false ¹.

1. 1Scope: supply, installation and maintenance of a stationary SRPM suitable for cars, vans and small cargo trucks.
2. 2Procurement type: supplies (contract includes maintenance); tender documents and draft contract available on the portal.
3. 3Submission method: eSubmission via Funding & Tenders Portal; additional information request deadline provided in tender documents.

Reference and application:Call identifier EC-JRC/KRU/2026/OP/3300. Full tender dossier, technical specifications, financial offer form and draft contract are published on the Funding & Tenders Portal Tender details.

Footnotes

1. 1Access and submit tenders via the EU Funding & Tenders Portal Funding & Tenders Portal.

Basic opportunity data

Identifiers, deadlines and value

Call identifier:EC-JRC/KRU/2026/OP/3300. Tender published on the EU Funding & Tenders Portal with reference 8aa443fd-b70b. Key submission deadlines: initial deadline 2026-01-01T10:00:59.000Z (appears in metadata) and official closing date and final submission deadline 10 September 2026 at 12:00:59 (Europe/Berlin timezone). Estimated total procedure value: €250,000 (estimated overall contract amount €250,000). Submission method: mandatory electronic submission via the Funding & Tenders Portal (eSubmission).

Contracting authority:European Commission, DG JRC - Joint Research Centre, JRC Karlsruhe (European Nuclear Security Training Centre installation site).

Opportunity description and scope

Objective:Purchase and supply of a stationary spectroscopy-based radiation portal monitor (SRPM) and provision of maintenance services. The system is intended to detect and identify radioactive materials in road vehicles such as cars, vans and small cargo trucks. The SRPM shall be installed within the European Nuclear Security Training Centre at JRC Karlsruhe for operational use and/or training activities.

Contract nature:Supplies (procurement type 'supplies') with associated maintenance (supply and maintenance contract). Planned contract duration (planned period): 78 months. Tender is not marked as SME-suitable (smeSuitableIndicator: false). Main CPV codes listed: 38341000 (Radiation protection equipment), 38341600, 31642000.

Who can apply and eligibility

Eligible applicant types:commercial suppliers of radiation detection and spectroscopy equipment, systems integrators, manufacturers or authorised distributors, maintenance service providers, large enterprises, SMEs (SME suitability indicator = false but SMEs may still bid), research institutes or laboratories acting as contractors if legally allowed, and consortia of companies where applicable. Public bodies could participate only where legally permitted by the procurement rules and the tender documents. Individual natural persons are not typical applicants for this type of supply contract.

Beneficiary geographic scope:procurement is published by an EU institution (Joint Research Centre). The procedure is conducted via the EU portal with eSubmission; tenders are governed by public procurement rules applicable to the contracting authority. The tender documentation should be consulted for precise rules on eligible nationalities and places of establishment; typically bidders established in EU Member States, EEA states and possibly associated countries are eligible. Bidders must check the tender documents (Invitation to Tender and Admin Annex) for exact nationality/establishment and exclusion grounds.

Procurement specifics and requirements

Contract type and award:single-supplier contract for supply and maintenance of one SRPM (procurementProjectLotID: LOT-0001). Award criterion indicated: price with weight 100 (please consult procurement documents for technical evaluation and minimum requirements). Tender validity period requested: 6 months.

1. 1Procurement nature: supplies with maintenance (supply and maintenance contract).
2. 2Estimated contract value: €250,000 (total estimated overall contract amount).
3. 3Planned contract duration: 78 months.
4. 4Main award criterion: price (weighting 100), with additional technical and administrative compliance requirements defined in the procurement documents.
5. 5Submission: eSubmission via the Funding & Tenders Portal only (submissionMethodCode: ESUBMISSION, submissionMethodCode 'required').
6. 6Tender open event (expected): 11 September 2026 at 14:00 (open tender event occurrence).
7. 7Additional information request deadline: indicated as 2 September 2026 (consult documents for exact cut-off).

Documents provided with the tender (templates and guidance)

The contracting authority published specific tender documents and templates that bidders must use or consult. All are available from the portal tender details page. These documents constitute the formal ITT package and should be followed strictly.

• 01 - SRPM - ITT_V1.pdf (Invitation to Tender) — core tender description and rules.
• 02 - SRPM - Admin Annex_V1.pdf (Tender specifications - administrative part) — administrative and contractual conditions, required declarations and submission instructions.
• 03 - SRPM - DoH_V1.docx (Declaration on honour (tender)) — mandatory bidder declaration template.
• 04 - SRPM Technical Specifications_V1.pdf — detailed technical specifications for the SRPM (functional, performance, installation and acceptance criteria).
• 05 - SRPM Draft Contract Supply_and_Maintenance_V1.pdf — draft contract text including supply, installation, acceptance, maintenance obligations and commercial terms.
• 06 - SRPM Financial Offer_V1.docx (Financial offer form) — template for pricing submission; bidders are required to use this form for the financial offer.

Technical and performance expectations (summary from provided material)

The SRPM must be a stationary spectroscopy-based radiation portal monitor capable of detection and isotopic identification of radioactive materials in road vehicles (cars, vans, small cargo trucks). The Technical Specifications document will describe: required gamma spectroscopy sensitivity, neutron detection capability if applicable, measurement geometry, vehicle throughput, alarm thresholds, false alarm rate, system robustness for outdoor or sheltered installation, data logging, operator interface, maintenance and calibration procedures, safety and electromagnetic compatibility standards, transport and installation requirements, accessories and spare parts, and training requirements. Bidders must demonstrate compliance with all mandatory technical requirements and provide evidence such as factory test reports, calibration certificates, performance curves, and reference installations where similar equipment is in operation.

Evaluation and award process

Award is based on the awarding criterion 'price' with 100 weight according to the published lot metadata, but technical compliance and administrative eligibility will be checked and are mandatory. The procurement documents (Admin Annex and ITT) will specify selection/exclusion criteria, required supporting evidence (bank references, turnover statements, technical capacity, CVs of key personnel, company documentation), grounds for exclusion, and conformity assessment. The contracting authority will reject non-compliant bids or bids missing mandatory declarations (for example, the Declaration on Honour).

Application process and stages

Application type:open tender (call for tenders) published on the EU Funding & Tenders Portal with mandatory electronic submission. Submission must follow eSubmission rules and use the provided templates and forms. Important dates: final submission 10 September 2026 12:00:59 (CEST/CET depending on daylight savings), open tender event 11 September 2026 14:00, with additional information request deadline 2 September 2026. Bidders should register or ensure registration on the Portal and follow the portal guidance for electronic submission.

1. 1Stage 1: Prepare and submit bid electronically before the closing date using the Financial Offer form and required administrative documents (DoH, company/legal documents, proof of technical capacity).
2. 2Stage 2: Administrative and technical compliance and selection checks by the contracting authority.
3. 3Stage 3: Financial evaluation and ranking according to price award criterion; contract award to the most economically advantageous tender meeting all requirements.
4. 4Stage 4: Contract signature and execution, followed by installation, acceptance testing and commencement of maintenance services per contract terms.

Funding mechanism and nature of support

Funding type:this is a public procurement (tender) by an EU body. The mechanism is a contract for supplies and services: the successful bidder will be paid under the procurement contract (monetary payment). This is not a grant, loan, equity, or prize. The contract includes payments for supply, installation and agreed maintenance services during the contract period.

Consortium requirement and contracting model

Consortium requirement:not explicitly mandated — this is a single-contract award for LOT-0001. Bidders may present single entities or economic operators acting jointly (consortium or joint tender) if allowed by the procurement rules; bidders must check the Admin Annex for requirements on grouping, lead partner and liability arrangements. The procurement metadata indicates contracting systems 'none' for framework agreements and DPS; this is a stand-alone contract award.

Project stage and target sector

Project stage:procurement of a proven operational system for deployment and maintenance (demonstration to operational stage). The tender expects supply of mature, commercially available SRPM equipment and associated maintenance. Target sector: nuclear security, radiation detection and monitoring, security technologies, radiation protection and training infrastructure for nuclear security.

Mentioned countries and location

Explicitly mentioned location:JRC Karlsruhe, Germany (installation site within the European Nuclear Security Training Centre at JRC Karlsruhe). Contracting authority: European Commission, Joint Research Centre (EU institution). The tender is published on the EU portal and governed by EU procurement rules; specific eligible bidder nationalities will be defined in the tender documents.

Co-funding and financial obligations

Co-funding requirement:not applicable. This is a procurement contract where the contracting authority pays for supply and maintenance. Bidders must price the contract in the Financial Offer template. No co-funding from the bidder is required, but bidders must meet financial and performance guarantees, provide performance bonds if requested, and comply with invoicing and payment terms in the draft contract.

Success rates and competition

Success rates:not published. As a competitive public procurement the success rate depends on the number of compliant bids received; bidders should expect competition from specialist suppliers of radiation monitoring and spectroscopy systems. No past success-rate statistics are provided in the tender metadata.

Templates and structure of application

Application forms and templates available in the tender documents package. Bidders must complete and submit the Financial Offer form (06 - SRPM Financial Offer_V1.docx) and the Declaration on Honour (03 - SRPM - DoH_V1.docx) and comply with the administrative annex. The ITT and Admin Annex will specify required attachments such as company registration, legal and financial information, evidence of technical capacity, references, conformity declarations, and any certificates. Use the exact file formats and naming conventions as required by the portal and the Admin Annex. Failure to use the prescribed forms may render the tender non-compliant.

Recommended bidder actions and compliance checklist

1. 1Download and read fully the ITT (01) and Admin Annex (02) before preparing your bid.
2. 2Examine the Technical Specifications (04) and ensure your SRPM solution meets all mandatory technical requirements and acceptance criteria.
3. 3Complete the Financial Offer form (06) exactly as provided; include all requested cost items (supply, installation, training, maintenance, spare parts, warranties).
4. 4Complete and sign the Declaration on Honour (03) and provide all requested administrative and legal evidence (company registration, VAT, financial statements, references).
5. 5Check the Draft Contract (05) for contract terms, warranties, insurance, liability and proposed maintenance schedules; note any contractual deviations you cannot accept will likely be grounds for rejection.
6. 6Ensure electronic submission via the Funding & Tenders Portal before 10 September 2026 at 12:00:59 (portal local time).
7. 7If clarification needed, submit questions by the additional information request deadline (2 September 2026) following the communication instructions in the ITT.

Additional notes and references

The procurement is subject to the JRC and European Commission procurement procedures. All technical, legal and administrative obligations are detailed in the published tender documents. Bidders must rely on the official tender documentation on the Funding & Tenders Portal for binding information and must submit electronically according to portal rules. For the official tender page and document access consult the portal listing for this procurement Tender details. ¹

Summary

This is a competitive public procurement by the Joint Research Centre (JRC) to acquire and maintain a stationary spectroscopy-based radiation portal monitor (SRPM) for installation at the European Nuclear Security Training Centre in JRC Karlsruhe. The contract covers supply, installation, acceptance testing and maintenance over the contract period. The estimated contract value is €250,000. Submission is electronic via the Funding & Tenders Portal with final deadline 10 September 2026 12:00:59. Bidders must use the provided templates (invitation, administrative annex, technical specifications, draft contract, financial offer, declaration on honour), satisfy administrative and technical selection criteria and will be evaluated principally on price provided they meet mandatory technical and administrative requirements. Interested suppliers should consult the official tender package, ensure compliance with all documentation and submit a complete e-submission before the deadline.

Footnotes

1. 1All documents referenced (ITT, Admin Annex, Technical Specifications, Draft Contract, Financial Offer, Declaration on Honour) were published on 31 July 2026 on the EU Funding & Tenders Portal as part of tender reference EC-JRC/KRU/2026/OP/3300. Bidders must consult the portal for the latest versions and any subsequent corrigenda.

This is a forthcoming EU procurement by the EC Joint Research Centre in Germany for the supply and maintenance of a stationary spectroscopy-based radiation portal monitor, with an estimated total value of €250,000.[1] The system is intended for installation at the European Nuclear Security Training Centre in JRC Karlsruhe, and the notice is currently listed as a planned call for tenders.[1]

Opportunity at a glance

Who can apply

The notice indicates that eligible bidders are organisations, so the likely applicant pool is companies or other legal entities with the ability to supply, install, and maintain specialist radiation detection equipment.[1] In practical terms, this favours vendors with experience in nuclear security, radiation instrumentation, systems integration, commissioning, and after-sales service.

What the procurement is about

The contracting authority plans to purchase a stationary spectroscopy-based radiation portal monitor to detect and identify radioactive materials in cars, vans, and small cargo trucks, and the equipment will be installed within the European Nuclear Security Training Centre at JRC Karlsruhe.

What applicants should pay attention to

• The contract combines supply and maintenance, so bidders should be able to deliver both equipment and service support.
• Spectrometric portal monitors are specialist systems, and EN IEC 62484:2021 is the most relevant technical benchmark for this type of equipment.[26]
• The value is relatively modest for an EU tender, which suggests a focused equipment procurement rather than a large framework arrangement.[1]
• Because the notice is still forthcoming, bidders should monitor the official portal for the full tender documents, clarification questions, and the final submission rules.[1]

Bidder readiness checklist

1. 1Confirm that your product offering matches a stationary SRPM use case for vehicle screening.
2. 2Assemble evidence of comparable projects in radiation monitoring or nuclear security.
3. 3Prepare technical documentation showing compliance with relevant spectrometric monitor performance requirements.[26]
4. 4Check whether you can provide installation, commissioning, training, preventive maintenance, and corrective maintenance in Karlsruhe.
5. 5Track the official portal for the publication of the tender dossier and the definitive deadlines.[1]

Footnotes

1. 1The publicly accessible search result only confirms that the procedure is forthcoming and does not publish the full tender dossier, so the portal should be checked to verify the function of each metadata timestamp and any final submission rules.[1]