Supply and Installation of the Personal Microwave Security Scanners

The European Union Agency for the Space Programme (EUSPA) is procuring the supply and installation of personal microwave security scanners for its sites near Paris, France and near Madrid, Spain under a supplies framework agreement. The estimated total value is €1,200,000 excluding VAT with a planned framework duration of 48 months and electronic submission via the EU Funding and Tenders Portal. The submission deadline is 14 September 2026 and award will be based on quality weighted 60 percent and price weighted 40 percent. Tenderers must follow the Invitation to Tender and Annex I specifications and use the provided templates for compliance, technical evidence and financial offers.

What it funds

Scope summary

Framework contract for supply and installation of personal microwave security scanners for use in data centre environments to help prevent sabotage and data theft.

Estimated contract value:Approximately €1,200,000 (estimated overall contract amount). ¹

1. 1Who can apply: Suppliers of security screening equipment and integrators able to deliver, install and support microwave personal scanners; bids accepted via eSubmission.
2. 2Contract type and duration: Framework agreement for supplies, planned duration 48 months; electronic ordering and payment envisaged.
3. 3Evaluation: Award criteria weighted on quality (60) and price (40); tender documents and templates provided.

Lead contracting authority:European Union Agency for the Space Programme (EUSPA). Mandatory eSubmission; templates and full tender specifications available in the procurement documents. ¹

Footnotes

1. 1Full tender details and documents: Supply and Installation of the Personal Microwave Security Scanners on the EU Funding & Tenders Portal Tender details.

This is a procurement tender issued by the European Union Agency for the Space Programme (EUSPA) for the supply and installation of personal microwave security scanners intended for use in a data centre environment. The contract to be awarded is a framework contract (FWC) covering supply and installation activities designed to help prevent sabotage and data theft. The estimated total procedure value is €1,200,000 and the planned performance period is 48 months. Key procurement reference: EUSPA/PRG/2026/OP/0013. Submission is electronic via the EU Funding & Tenders Portal (eSubmission). The tender documents (invitation, specifications, draft contract, templates) were published on 2026-07-27. Additional details and full procurement documentation are available from the official tender page Tender Notice and Documents ¹.

Deadlines and Key Dates:Invitation and tender specifications published: 2026-07-27. Deadline for submission (closing): 2026-09-14 23:59:59 (CEST/Europe/Prague timezone indicated). Open tender event (likely opening or clarification hearing): 2026-09-16 11:00:00. Period for additional information requests closed 2026-09-04. A consider-changed-until date for published documents is 2026-08-10. Two deadline timestamps listed in source metadata: 2026-01-01T21:59:59.000Z (likely system metadata) and the confirmed closing date 2026-09-14T23:59:59+00:00; use the 2026-09-14 closing date for submissions.

Eligibility and Applicant Requirements

The tender is a procurement procedure; eligibility and selection criteria are defined in the tender documents (Invitation to Tender and Annexes). Tenderer qualification requests and specific tenderer requirements are included in the procurement documentation. SMEs are explicitly marked as not suitable (smeSuitableIndicator: false) in the metadata; however the procurement documentation should be consulted for full eligibility and economic/technical capacity requirements. Subcontracting and joint bidding are addressed via provided templates (Letter of Intent, Joint Bidding Power of Attorney). Financial statements and declaration templates are supplied as annexes.

Eligible Applicant Types:The procurement is open to economic operators as defined in EU procurement law who satisfy the selection and exclusion criteria contained in the tender documents. Based on typical framework procurement practice and the provided templates, eligible applicant types include large enterprises, SMEs (although procurement marks not SME-suitable), consortia or joint bids, subcontractors, and suppliers of security equipment. Public bodies or authorities could participate only if permitted under the procurement rules. Exact allowed types, exclusion grounds and technical/financial capacity thresholds are in the Invitation to Tender and Annex I documents ¹.

Beneficiary Scope (Geographic Eligibility):The contracting authority is an EU agency; the tender is published on the EU Funding & Tenders Portal. The opportunity is therefore aimed at suppliers established in the EU and possibly EEA or other countries in accordance with the procurement documents and the applicable rules for the contracting authority. The tender documents specify participation rules and any territorial restrictions; check the Invitation to Tender for precise geographic eligibility ¹.

Consortium Requirement:The procurement allows joint bidding and subcontracting: templates include a Joint Bidding Power of Attorney, Subcontractor Letter of Intent, and Non-Subcontractor Letter of Intent. Therefore participation may be as a single economic operator or as a consortium/joint venture following the submission of required supporting documents. The procurement metadata indicates tendering supports consortiums (joint bids) and subcontractors are anticipated.

Funding Type and Nature of Support:This is a public procurement tender (contract award) using a framework contract mechanism. The primary financial mechanism is a procurement contract (supply and installation contract). Beneficiaries will receive monetary payments under the awarded contract in exchange for goods and services (money). The contracting instrument is a framework agreement with template order forms for individual orders.

Project Stage and Target Sector:Target sector: security equipment and physical security for critical infrastructure, specifically microwave body/ personal security scanners for data centre protection. Expected project stage: procurement for deployment (commercial supply and installation), corresponding to demonstration, installation and operational deployment rather than early research or TRL advancement.

Mentioned Countries and Authority:Lead contracting authority: European Union Agency for the Space Programme (EUSPA). No specific beneficiary countries are listed in the scraped content; the publication is on the EU portal and the contracting authority is an EU agency, indicating EU-level procurement. Consult the Invitation to Tender for any explicit country lists or restrictions ¹.

Estimated Funding Amount:Estimated total procedure value / estimated overall contract amount: €1,200,000 (one million two hundred thousand euros). This is the notional total across the framework duration; actual individual orders under the framework will be placed using the provided template order form.

Application Type and Submission Method:Application type: open call via public tender on the EU Funding & Tenders Portal. Submission method: mandatory electronic submission (eSubmission) through the Funding and Tenders Portal. Templates and annexes are provided for completion and upload.

Assessment and Award Criteria:Award criteria comprise quality and price. The metadata indicates a weighting of 60 for quality and 40 for price; detailed sub-criteria and requirements are provided in the tender specifications. Tenderers must consult Annex I - Tender Specifications and the Invitation to Tender for the precise evaluation matrix and scoring method ¹.

Contract Type, Duration and Ordering:Contract type: Framework Agreement (FA) with template order forms (Annex III Template Order Form). Planned performance period: 48 months. Contracting systems include framework-agreement usage; auction usage is indicated as false. Electronic ordering and payment are supported.

Project and Technical Requirements (summary):Scope: supply and installation of personal microwave security scanners for data centre environments. Purpose: enhance physical security to prevent sabotage and data theft. Technical and performance specifications, installation, commissioning, warranty, maintenance, spare parts, training, and acceptance tests will be detailed in Annex I - Tender Specifications. Tenderers must follow the Statement of Compliance template and provide financial statements and declarations of honour as required.

Application Documents and Templates Provided

The following documents were published and are available on the tender page. Tenderers must download, complete and upload the relevant templates as part of their eSubmission:

1. 1EUSPA-OP-12-26 Invitation to Tender (Invitation letter) — EUSPA-OP-12-26 Invitation to Tender_V1.pdf
2. 2Annex I - Tender Specifications — EUSPA-OP-12-26 Annex I - Tender Specifications_V1.pdf
3. 3Annex I.A - Template Identification Sheet of the Tenderer_V1.docx
4. 4Annex I.B - Template Declaration of Honour_V1.docx
5. 5Annex I.C - Template Joint Bidding Power of Attorney_V1.docx
6. 6Annex I.D.1 - Template Subcontractor Letter of Intent_V1.docx
7. 7Annex I.D.2 - Template Non-Subcontractor Letter of Intent_V1.docx
8. 8Annex I.E - Template Financial Statements_V1.xlsx
9. 9Annex I.F - Template Financial Table of Answers_V1.xlsx (financial offer form)
10. 10Annex I.G - Template Statement of Compliance_V1.docx
11. 11EUSPA-OP-12-26_FWC_V1.pdf (Draft Framework Contract)
12. 12EUSPA-OP-12-26_FWC Annex III_Template Order Form_V1.xlsx (Template Order Form)

These templates cover identity and contact details, declarations of honour and exclusion, financial evidence, technical compliance statements, joint bid documentation, subcontracting intentions, the financial offer table, and the draft contract/order form structure. Tenderers must follow the instructions in the Invitation to Tender and complete the templates exactly as requested to avoid formal non-compliance.

Application Stages:The procurement follows a single-stage open tender submission process (one main submission of full tender dossier by the deadline) with subsequent evaluation by the contracting authority and an open tender event on 2026-09-16. Therefore the stages are: 1) document download and clarification/questions period, 2) electronic submission of tender dossier by the deadline, 3) evaluation and potential clarifications, 4) contract award and signature of framework agreement, followed by ordering under the framework. The number of formal application stages is effectively 1 for submission, plus award procedures thereafter.

Success Rates:No explicit success rate is provided. As a public procurement for a framework contract with a specific estimated value, the success rate depends on the number of compliant bids and the awarding criteria. Historically framework procurements can have low single-digit to mid-percent success rates depending on competition; bidders should assume competitive market conditions and ensure full compliance and strong quality/price proposals.

Co-funding Requirement:No co-funding from bidders is requested in the sense of grants. This is a commercial procurement: bidders propose prices for supply and installation and, if awarded, will perform the contract against agreed payments. There is no requirement to provide additional funding beyond executing the contract works unless otherwise specified in the tender documents (e.g., guarantees, performance bonds).

How to Prepare and What to Submit

Tenderers must prepare a complete electronic submission using the Funding and Tenders Portal eSubmission facility. The Invitation to Tender and Annex I contain mandatory content and format rules. Below is an outline structure of the required submission components (based on the provided templates):

1. 1Identification sheet of the tenderer (Annex I.A) completed and signed where required.
2. 2Declaration on honour (Annex I.B) to confirm no exclusion grounds and acceptance of contractual conditions.
3. 3Joint Bidding Power of Attorney (Annex I.C) if submitting as a consortium / joint bid.
4. 4Subcontractor or Non-Subcontractor Letters of Intent (Annex I.D.1 / I.D.2) where applicable, specifying scope to be subcontracted and commitments.
5. 5Financial statements (Annex I.E) covering required accounting periods and demonstrable turnover/financial capacity.
6. 6Financial offer: completed Annex I.F Template Financial Table of Answers (price schedule) and any required pricing breakdown.
7. 7Statement of Compliance (Annex I.G) mapping technical requirements in Annex I - Tender Specifications to bidder responses and evidence.
8. 8Technical documentation, product datasheets, installation and commissioning plans, warranty and maintenance proposals, training proposals, and any certificates or test reports required in the specifications.
9. 9Any required certificates of conformity, CE markings, or third-party test reports for microwave security equipment as requested in the tender specifications.
10. 10Signed draft contract (FWC) acceptance or redlines if permitted, per instructions in the Invitation to Tender.

All documents must be uploaded in the eSubmission workspace before the deadline. Non-compliant or incomplete submissions risk exclusion. Tenderers must pay attention to the formal requirements, language of submission, and any requests for originals or certified copies specified in the Invitation to Tender.

Evaluation Weighting Snapshot:Award criteria indicated in metadata: quality = 60 (weight), price = 40 (weight). The contracting authority instructs tenderers to consult procurement documents for detailed evaluation sub-criteria and scoring rules ¹.

Risks, Considerations and Recommendations

Key considerations for bidders:

1. 1Carefully map every technical requirement in Annex I - Tender Specifications to a Statement of Compliance (Annex I.G). Provide evidence and test reports for microwave scanning equipment performance, safety and electromagnetic compliance.
2. 2Ensure the financial offer is accurate and complete using Annex I.F, including all costs for supply, installation, commissioning, training, spare parts, warranties, maintenance options and any lifecycle costs requested.
3. 3Prepare required legal and financial documents (declaration of honour, financial statements) early; these are common grounds for exclusion if missing or inconsistent.
4. 4If bidding as a consortium, supply the Joint Bidding Power of Attorney and complete partner identification sheets and intent letters for subcontractors or partners.
5. 5Monitor the portal for any clarifications or document updates up to the consider-changed-until date (2026-08-10) and the additional information request period (ending 2026-09-04).
6. 6Confirm the language of the tender (English is indicated) and submit all required documents in the specified language(s) to avoid rejection.

Procurement-specific legal and compliance issues (exclusion grounds, conflicts of interest, data protection during performance, and security clearances for access to data centres) could be relevant and are addressed in the Invitation to Tender: confirm whether security clearances or accreditations are required for installation personnel.

Summary: What is this opportunity about and how to approach it

This tender seeks suppliers capable of delivering, installing and commissioning personal microwave security scanners designed for data centre environments, via a framework contract managed by EUSPA. The procurement is an open, single-stage electronic submission process with an estimated total value of €1,200,000 and a 48-month framework duration. Award is based on quality (60) and price (40). Complete and compliant submissions must use the provided templates (identification, declaration of honour, financial tables, statement of compliance, joint bidding and subcontractor letters) and follow instructions in the Invitation to Tender and Annex I - Tender Specifications. Bidders should ensure technical evidence (product datasheets, test reports, installation and maintenance plans), financial capacity and contractual acceptance are clearly documented. Submit electronically through the EU Funding & Tenders Portal by 2026-09-14 23:59:59. For full tender text, detailed technical specifications, templates and the draft contract, consult the official tender page and annexes Tender Notice and Documents ¹.

Footnotes

1. 1Tender notice and all annexed documents published on the EU Funding & Tenders Portal for reference and download: ec.europa.eu

This is an EU procurement tender, not a grant, for the supply and installation of personal microwave security scanners. The scanners are intended for a data centre environment to help prevent sabotage and data theft.

What is being procured

The buyer is the European Union Agency for the Space Programme (EUSPA), which published a prior information notice and related procurement pages for personal microwave security scanners for its sites in France near Paris and Spain near Madrid.[2][4]

Available notices describe the contract as a supplies framework agreement with an estimated value of €1,200,000 excluding VAT and a duration of 48 months.[1][2]

The procurement is classified under CPV 35121000 Security equipment and is reported as a framework agreement without reopening of competition.[2]

Key procurement facts

Who can apply

The available material does not show a restrictive beneficiary category such as only SMEs, only local firms, or only specific consortium types, so the practical applicant pool is any economic operator able to supply and install the required security equipment and meet the tender conditions.[1][2]

A mirror notice flags the opportunity as suitable for small and medium-sized enterprises, which suggests that SME bidders are welcome if they can meet the technical and commercial requirements.[1]

Important conditions and context

The published prior information notice said no other documents were available at that stage and that interested operators should subscribe through the Funding and Tenders Portal to receive the contract notice and procurement documents when published.[2]

The notice also states that the procurement is not covered by the Government Procurement Agreement.[2]

The estimated publication date for the contract notice was 1 July 2026, which is consistent with the later tender deadline shown in the procurement mirror.[2][1]

The user-supplied metadata includes an earlier 1 January 2026 timestamp, but the sourced procurement notices support the 14 September 2026 submission deadline instead.[1][2]

Bidder focus

• Expect a procurement focused on secure physical access control for sensitive facilities rather than a research or innovation grant.[2][4]
• Be prepared to demonstrate capability in supply, installation, and integration of security equipment, because that is the core object of the contract.[1][2]
• Check the final tender specifications carefully for technical performance, installation, and acceptance requirements once released, because the PIN explicitly said those documents were not yet available at the announcement stage.[2]
• Monitor the Funding and Tenders Portal and EUSPA procurement pages for the final notice and any clarifications.[2][3][4]

Practical bidder focus

The most important due diligence items will be technical compliance of the scanner solution, installation capacity at the listed EUSPA sites, and confirmation of the final submission rules in the tender package once it is published.[2][4]