Subscriptions to specialist periodicals, in all formats, and other electronic resources

The European Chemicals Agency (ECHA) has announced a future procurement opportunity identified as ECHA/2025/MVP/0004-EXA, aimed at securing subscriptions to specialist periodicals and electronic resources for the year 2026. This announcement is a preliminary notification about a planned negotiated procedure for a middle or low value contract, rather than an immediate call for tenders.

Eligible applicants for this opportunity are expected to be entities capable of providing subscription services, which may include businesses, publishers, and academic institutions. The project is primarily focused on subscription services, as indicated by the relevant CPV code 79980000. Although the specific funding amount is not disclosed, it is classified as a middle/low value contract, implying a potentially modest budget.

The opportunity is open to entities based in EU member states or possibly associated countries, reflecting the geographic scope implied by the EU funding framework. The application process involves two stages: interested parties must first express their interest electronically by a specified deadline before possibly participating in the negotiated procedure.

The timeline for this procurement indicates that expressions of interest will be accepted starting from May 6, 2025, until June 15, 2025. The indicative date for the launch of the negotiated procedure is set for August 15, 2025, with a maximum contract duration of 12 months. Interested applicants are instructed to submit their expressions of interest through the EU Funding & Tenders Portal.

Overall, this tender represents an opportunity for providers of subscription services to engage with the ECHA and contribute to fulfilling their operational needs for the provision of specialist publications in the upcoming year. It is important to recognize that this announcement serves as a preemptive notice, with an emphasis on inviting potential candidates to prepare for the forthcoming formal tendering process.

This is a publication announcing the European Chemicals Agency's (ECHA) intention to publish a future negotiated low or middle value procedure. This is not a call for tenders.

The procedure identifier is ECHA/2025/MVP/0004-EXA.

The description of the planned call for tenders is for subscriptions to specialist periodicals, in all formats, and other electronic resources for 2026.

The procedure type is a planned negotiated procedure for a middle/low value contract.

The estimated total value is not specified.

The lead contracting authority is the European Chemicals Agency.

The main classification (CPV) code is 79980000, which refers to subscription services.

The nature of the contract is for services.

The maximum contract duration is 12 months.

There is no framework agreement.

The start date for expression of interest is 2025-05-06 Europe/Brussels.

The deadline for expression of interest is 15/06/2025 03:59 Europe/Helsinki.

The indicative date of launch of the negotiated procedure is 2025-08-15 Europe/Helsinki.

The method of expression of interest is electronic.

The address for expression of interest is through the "Express interest" link.

Submissions must be sent exclusively at the address for submission given.

A question and answer section is available. To create a question, one must log in. A public Q&A, FAQs, and a "My Q&A" section are available. Q&As can be downloaded as an Excel file.

One question has been answered publicly: "Where can I find the procurement documents for calls for tenders with ‘ExA' in the reference?". The answer clarifies that references with ‘ExA’ are not calls for tenders but announcements of the contracting authority’s intent to launch a low or middle negotiated procedure in the future. This answer was published on 03/10/2024 16:32.

In summary, this is a pre-announcement from the European Chemicals Agency (ECHA) regarding a future procurement procedure. ECHA intends to launch a negotiated procedure for a low or middle value contract to secure subscriptions to specialist periodicals and other electronic resources for the year 2026. The announcement provides key dates, including the start and deadline for expressing interest, and the indicative launch date for the negotiated procedure. Interested parties can express their interest electronically. It is important to note that this is not a call for tenders, but a preliminary notice to inform potential bidders about an upcoming opportunity. The provided procedure identifier is ECHA/2025/MVP/0004-EXA.

Eligible Applicant Types: The eligible applicant types are not explicitly stated in the provided text. Since this is a planned negotiated procedure for a middle/low value contract, potential applicants could include various entities capable of providing subscription services for specialist periodicals and other electronic resources. This might include publishers, subscription agencies, information providers, and potentially other service providers.

Funding Type: This is a procurement opportunity, specifically a planned negotiated procedure for a middle/low value contract. The funding type is therefore a service contract.

Consortium Requirement: The text does not explicitly state whether a consortium is required or if a single applicant is sufficient. Given that it is a negotiated procedure for subscriptions, it is more likely that single applicants (individual companies or organizations providing the required services) are expected.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly mentioned. However, since the contracting authority is the European Chemicals Agency (ECHA), it is highly likely that the opportunity is open to entities located within the EU and potentially the EEA. Further investigation of the specific call details, once published, would be needed to confirm the precise geographic eligibility.

Target Sector: The target sector is subscription services, specifically subscriptions to specialist periodicals in all formats and other electronic resources. This falls under the broader category of information services and potentially research support.

Mentioned Countries: No specific countries are mentioned. The European Chemicals Agency (ECHA) is the lead contracting authority, implying a European focus.

Project Stage: The project stage is not directly applicable, as this is a procurement for ongoing subscription services rather than a research or development project. The opportunity relates to the provision of existing services for the year 2026.

Funding Amount: The estimated total value is described as a middle/low value contract. The specific monetary range is not provided, but it can be inferred that the value is not high.

Application Type: The application type is a planned negotiated procedure. This means that the contracting authority will likely invite a limited number of pre-selected candidates to submit proposals. The first step is to express interest electronically.

Nature of Support: The beneficiaries will receive money in exchange for providing subscription services.

Application Stages: The application process involves at least two stages: expressing interest electronically and then, if selected, participating in the negotiated procedure. Therefore, there are at least 2 stages.

Success Rates: The success rates are not mentioned. In a negotiated procedure, the success rate for those invited to participate is likely higher than in an open call, but this is speculative.

Co-funding Requirement: Co-funding is not mentioned, and it is unlikely to be required for a procurement contract of this nature.

Summary: This is a pre-announcement for a planned negotiated procurement procedure by the European Chemicals Agency (ECHA). The opportunity concerns the provision of subscriptions to specialist periodicals in all formats and other electronic resources for the year 2026. The procedure is classified as a middle/low value contract. Interested parties are invited to express their interest electronically by a specified deadline. This is not a call for tenders yet, but a notification of a future opportunity. The actual call for tenders will be launched at a later date. The first step for interested parties is to express their interest electronically via the provided link. The indicative date of launch of the negotiated procedure is in August 2025. The maximum contract duration is 12 months.