Study for the end-term evaluation of the EU strategic framework on health and safety at work 2021–2027 and support to the preparation of the post-2027...

What it funds:an external independent study to deliver an end-term evaluation of the EU strategic framework on health and safety at work 2021–2027, a forward-looking analysis of trends affecting occupational safety and health, and support to run an open public consultation to help prepare the post-2027 strategic framework.

Who can apply:Any economic operator established in the EU/EFTA/GPA countries (sole tenderer or consortium). Applicants must meet exclusion, selection and technical capacity criteria and submit electronically via the EU Funding & Tenders Portal F&T Portal tender page 1.

Rough funding/price guidance:the procurement notice does not publish a fixed estimated total value; bidders must propose a full price covering all tasks (inception, 2 interim reports, draft and final report, OPC deliverable) and include travel to Luxembourg for specified hybrid meetings. See tender documents for required staff categories, deliverables and invoicing arrangements 1.

Call type:Open procedure (Call for tenders). Procedure identifier: EC-EMPL/LUX/2026/OP/0016 (VT/2026/015). TED reference numbers 193/2026 and 689102-2026. TED notice published 06/10/2026. Portal tender page: ec.europa.eu.

Lead contracting authority:European Commission, DG EMPL - Employment, Social Affairs and Inclusion, Unit C.2 Health and Safety at Work, EU-OSHA (Luxembourg).

Procedure type and classification:Open procedure. CPV main code 79419000 - Evaluation consultancy services. Nature of contract: services. Award method: best price-quality ratio. Maximum contract duration: 12 months.

Purpose:an independent external study to carry out the end-term evaluation of the EU strategic framework on health and safety at work 2021–2027, to analyse current and future trends relevant to occupational safety and health (OSH), and to support the Commission in preparing and analysing an Open Public Consultation (OPC) informing the post-2027 strategic framework. The work includes evaluation, national-level fiches for all Member States, forward-looking analysis, design and handling of the OPC questionnaire and reporting on its results, stakeholder consultations, five formal meetings with the Commission/Steering Committee (3 hybrid in Luxembourg, 2 online), and delivery of a final report and synthesis products.

Deliverables and timetable:kick-off within 2 weeks of contract signature; inception report within 1 month (including draft OPC questionnaire and structure for 27 national fiches); first interim report at 5 months (and hybrid meeting in Luxembourg); second interim report at 8 months (and hybrid meeting); draft final report at 10 months (and hybrid meeting); final report, summary (max 10 pages) and PowerPoint at 12 months. OPC results summary must be deliverable as a 30-page report and included in the interim and final submissions where required.

Eligible applicants:any economic operator (natural or legal persons) established within the scope of the EU Treaties and in countries covered by the EU public procurement rules, including international organisations and entities from GPA parties. The call is open to sole tenderers and joint tenders (groups of economic operators). Subcontracting is permitted; identified subcontractors must be declared when they represent more than 10% of the contract or are relied upon for selection criteria. Entities on whose capacities tenderers rely (not subcontractors) are permitted but must provide commitment letters. All involved entities (sole tenderer, each group member, identified subcontractors and entities relied upon) must comply with exclusion rules and selection evidence where applicable.

Geographic / beneficiary scope:Applicants established in the EU / EEA and countries party to the Government Procurement Agreement are eligible. The study covers all EU Member States (27) and requires working capacity across at least 10 EU countries as a minimum selection criterion.

Key administrative requirements:registration in the Participant Register (PIC) and an EU Login account to submit electronically via eSubmission; signed Declaration on Honour (Annex 2) concerning exclusion and selection; where applicable, Agreement/Power of Attorney for joint tenders (Annex 3). Tender must be submitted in one of the EU official languages; procurement documents published in English (sole authentic text).

Professional conflicting interests:all involved entities and subcontractors must confirm absence of professional conflicting interests. The contracting authority may judge an entity not to possess required professional capacity where conflicts are present. The draft contract sets out further conflict of interest requirements.

Award method:best price-quality ratio. Tenders are evaluated against compliance with minimum requirements, exclusion and selection criteria, and then scored on price (30%) and quality (70%). Quality scoring is out of 100 points for methodological and organisational criteria and quality control measures with minimum pass marks for each subcriterion (50% per subcriterion) and a minimum overall quality threshold of 60% to be considered for award.

Scoring and ranking:final score = normalized price element (cheapest price / price of tender X * 100 * price weighting) + quality score (out of 100 * quality weighting). In case of tie, quality scores are used as tie-breakers in the order of award criteria hierarchy.

Official submission method:electronic submission (eSubmission) via the EU Funding & Tenders Portal. Deadline for receipt of tenders: 20 November 2026 at 15:00 Europe/Luxembourg time. Date and time of public opening (virtual): 23 November 2026 at 10:00 Europe/Luxembourg time. Deadline for contracting authority to answer questions: contracting authority is not bound to reply to questions submitted after 12 November 2026, 23:59 Europe/Luxembourg.

Portal and eSubmission requirements:All tenderers must hold an EU Login account and an organisation PIC in the Participant Register; submit exclusively via eSubmission; observe system file size limits (individual files < 50 MB, max 200 attachments), supported browsers and file types; name attachments following eSubmission System Requirements. See eSubmission help and EU Login guidance on the Portal Funding & Tenders Portal. 1

Contract form:direct contract (service contract) governed by Financial Regulation and Commission draft contract (included as annex). Order of precedence described in special conditions. Contract duration: up to 12 months. Intellectual property: the Union acquires ownership of the contract results; where pre-existing rights are incorporated the contractor must license them royalty-free to the Union or otherwise document intended restrictions and provide evidence of rights (Annex IV template). Confidentiality, data protection (Regulation (EU) 2018/1725), checks and audits (including EDES and OLAF/EPPO/European Court of Auditors rights) are included in the draft contract. Security requirements and the Commission security Annex (Appendix 2) apply for personnel accessing Commission premises or assets; where staff require access to Commission premises in Belgium they must undergo national security screening and provide signed consents; a screening fee applies and access may be refused without positive advice.

Tenderers must follow eSubmission System Requirements:use latest Chrome or Firefox, respect file formats and sizes (individual files < 50 MB, max 200 files), name attachments per portal rules, maintain valid PIC and EU Login account. The contracting authority will not respond to questions submitted after 12 November 2026 23:59 Europe/Luxembourg. The contracting authority may publish procurement documents, draft contract and annexes on the Portal; tenderers should subscribe to the call to receive updates.

Where to find templates, documentation and annexes:All procurement documents are on the Funding & Tenders Portal tender page, including Invitation to Tender, Tender Specifications, Draft Contract and all annexes (Declaration on Honour, Tender specifications, Draft Contract, Annexes III–IV, Appendix on security requirements). See the Portal entries and download documents from the Tender Documents section Funding & Tenders Portal - tender documents. 1

Key risk areas and recommended mitigations:ensure timely registration (PIC/EU Login) well before the deadline; test eSubmission uploads early (Portal supports 200 files and 50 MB file size limits per attachment but confirm current System Requirements); include sufficient evidence for selection criteria in the initial upload (technical capacity evidence is required with the tender); ensure at least two team members have C2 English for language checks and include the requested English sample deliverable; clearly identify any subcontractors and include commitment letters; verify the legal and VAT arrangements for group submissions (Annex III); allow time for security/screening if staff will attend hybrid meetings in Luxembourg and may need access to Commission premises; complete the Declaration on Honour accurately because failure to supply documentary evidence on request may lead to disqualification.

Contact mailbox for procedural enquiries and request to attend opening:EMPL-VT-2026-015@ec.europa.eu. Use the Portal Questions & Answers function for procurement-document clarifications; contracting authority may stop replying to questions less than six working days before the tender deadline.