Service Framework Contract for the provision of “DEFENCE ENERGY MANAGERS’ COURSE II (DEMC II)”

This tender opportunity is a call for the provision of the "Defence Energy Managers’ Course II" (DEMC II), issued by the European Defence Agency. The aim is to deliver a developmental educational service focused on energy management for military infrastructure across EU Member States contributing to the DEMC II Project Arrangement. The estimated total value of the contract is €507,500, categorized within the €200,000 to €1 million range.

Eligible applicants are likely organizations or companies with expertise in educational services, particularly in the defense sector. While Small and Medium Enterprises (SMEs) are not explicitly excluded, the complexity of the contract suggests it may favor established training providers or defense contractors. The contract is primarily a service framework designed to enhance energy management within the defense sector, with attention to environmental sustainability, efficiency, cost reduction, and improved operational capabilities.

The project is in the implementation stage, involving an average of two training sessions per year over a four-year period. The application type is an open call submitted electronically through the EU Funding and Tenders Portal, with a submission deadline set for June 19, 2025. Evaluation of proposals will focus on quality, accounting for 70% of the score, and cost, which holds a 30% weight. There is no requirement for co-funding or consortiums; therefore, single applicants are sufficient.

Key evaluation criteria include suitability for the professional activity, economic and financial standing, and technical and professional ability. The selected contractor will develop and implement the course, enabling participants to systematically enhance their organizations' energy management strategies, thereby contributing to significant reductions in energy consumption and CO2 emissions in military contexts.

The tender emphasizes the importance of creating a pool of experts well-versed in effective energy management systems, with accompanying mentorship to sustain ongoing improvement beyond the course duration. Essential milestones include public opening of tenders on June 20, 2025, and a binding deadline for questions set for June 10, 2025. The submission documents detail the requirements and must be adhered to during the application process.

Overall, this grant represents a strategic initiative aimed at bolstering energy management practices within defense sectors, aligning with broader EU environmental and operational objectives.

This is a call for tenders for a service framework contract for the provision of the "DEFENCE ENERGY MANAGERS’ COURSE II (DEMC II)". The procedure identifier is EDA/2025/OP/0008. The TED reference is 92/2025 308319-2025. The submission method is electronic and the call is open for submission. The estimated total value is 507500 EUR. The TED publication date is 14/05/2025. The lead contracting authority is the European Defence Agency. The main classification (CPV) code is 73410000, which stands for Military research and technology. The nature of the contract is for services. The maximum contract duration is 48 months. The award method is the best price-quality ratio. It is a framework agreement without reopening of competition.

The objective of this framework contract is to provide the Member States contributing to the DEMC II Project Arrangement with a developmental educational service specific to the Defence sector and with hands-on application/implementation to specific military sites. The Defence Energy Managers’ Course will increase knowledge and improve energy management in defence, resulting in benefits in terms of energy consumption, cost, and CO2 emission reductions. It should also contribute to reducing exposure to volatile energy prices, improving security of supply, increase operational capabilities, and reduce risk associated with energy supply in the armed forces.

Within the Course, an average of two Trainings per year for a period of four years will be delivered. Each of the training editions is, for the purpose of the contract, called a “Training”.

For the purpose of these tender specifications, the Defence Sector relates to both Ministries of Defence and Armed Forces and applies to fixed infrastructure, operational environments and military platforms and systems. The aim of the DEMC II Trainings is to enhance participant’s understanding of the complexities of managing energy within an organisation or sub-organisation and illustrate how to structure an effective energy management system and programme. Participants will learn how to systematically, incrementally and continuously improve their organisation’s energy performance each year through effective through-life management, planning, design, procurement, dual-use research, monitoring and measurement.

The course will aim to establish a pool of experts, trained to a common standard. Through attendance of the agreed DEMC II Trainings, the participants will be trained to the required technical standard to deliver practical, cost-effective solutions and, uniquely, will benefit from case-specific mentoring support to their first project delivered within the context of their normal work activities. After the Training, they should have sufficient knowledge to further develop their skills in a continuous cycle of self-improvement through on-going mentoring, with permanent access to its established on-line resources.

The selection criteria include: Suitability to pursue the professional activity, Economic and financial standing, and Technical and professional ability. Please consult the procurement documents for details on these criteria.

Key milestones include:
TED publication date: 14/05/2025
Date and time of public opening: 20/06/2025 11:00 Europe/Brussels
Deadline for receipt of tenders: 19/06/2025 15:00 Europe/Brussels
Contracting authority is not bound to reply to questions submitted after: 10/06/2025 05:00 Europe/Brussels

The following documents are available for download:
ENInvitation 25.ISE.OP.PRJ.1352 - DEFENCE ENERGY MANAGERS’ COURSE II (DEMC II)Invitation letter, published on 14/05/2025, Version 1, No translations available
ENTS 25.ISE.OP.PRJ.1352 Tender specifications, published on 14/05/2025, Version 1, No translations available
ENAnnexes 4.1.-4.6. Tender specifications - adm. part, published on 14/05/2025, Version 1, No translations available
ENAnnex 4.7. Draft contract, published on 14/05/2025, Version 1, No translations available

Submissions must be sent exclusively at the address for submission given below. The submission method is electronic.

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In summary, this tender is seeking a provider to deliver a Defence Energy Managers’ Course (DEMC II) to Member States. The course aims to improve energy management within the defence sector, leading to reduced energy consumption, costs, and CO2 emissions. The selected provider will deliver two training sessions per year for four years, focusing on enhancing participants' understanding of energy management complexities within defence organizations. The training should equip participants with the skills to implement effective energy management systems, improve energy performance, and contribute to energy security and operational capabilities within the armed forces. The tender is an open procedure, and submissions must be made electronically. The deadline for submitting tenders is 19/06/2025.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but based on the nature of the tender, it is likely open to organizations, companies, or institutions with expertise in providing educational services, particularly in the energy management and defence sectors. The tender specifies that the service is to provide Member States contributing to the DEMC II Project Arrangement with a developmental educational service.

Funding Type: This is a procurement opportunity, specifically a service framework contract.

Consortium Requirement: The information does not explicitly state whether a single applicant or a consortium is required. It is advisable to consult the procurement documents for specific requirements. However, the FAQ mentions that a Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium).

Beneficiary Scope (Geographic Eligibility): The tender is aimed at providing services to Member States contributing to the DEMC II Project Arrangement. The specific geographic eligibility is not explicitly defined, but it is implied that it is open to entities within the EU or those that can provide services to EU Member States.

Target Sector: The program targets the defence and energy sectors, specifically focusing on energy management within the defence sector. This includes Ministries of Defence, Armed Forces, fixed infrastructure, operational environments, and military platforms and systems.

Mentioned Countries: No specific countries are mentioned, but the opportunity is targeted towards Member States contributing to the DEMC II Project Arrangement, implying EU member states.

Project Stage: The project involves the delivery of training courses, suggesting a stage of implementation and delivery of an established educational program. The project aims to enhance participant’s understanding of the complexities of managing energy within an organisation or sub-organisation and illustrate how to structure an effective energy management system and programme.

Funding Amount: The estimated total value of the contract is 507,500 EUR.

Application Type: The application type is an open call for tenders, with electronic submission.

Nature of Support: The beneficiaries will receive non-monetary services in the form of a Defence Energy Managers’ Course II (DEMC II). The selected contractor will provide a developmental educational service specific to the Defence sector and with hands-on application/implementation to specific military sites.

Application Stages: The number of application stages is not explicitly mentioned, but it involves at least one stage of submitting a tender, followed by evaluation based on selection criteria such as suitability to pursue the professional activity, economic and financial standing, and technical and professional ability.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The information does not explicitly state whether co-funding is required.

Summary:

This opportunity is a call for tenders by the European Defence Agency (EDA) for a service framework contract to provide the "DEFENCE ENERGY MANAGERS’ COURSE II (DEMC II)". The primary objective is to deliver a developmental educational service to Member States contributing to the DEMC II Project Arrangement, focusing on enhancing energy management knowledge and practices within the defence sector. The course aims to train experts to a common standard, enabling them to deliver practical, cost-effective solutions and benefit from mentoring support. The contract has an estimated total value of 507,500 EUR and a maximum duration of 48 months. The procedure type is an open procedure, and submissions must be sent electronically. The deadline for receipt of tenders is 19/06/2025 at 15:00 Europe/Brussels. The award method is based on the best price-quality ratio. The selected contractor will be responsible for delivering an average of two trainings per year for a period of four years. The tender specifications outline that the Defence Sector relates to both Ministries of Defence and Armed Forces and applies to fixed infrastructure, operational environments and military platforms and systems. The aim of the DEMC II Trainings is to enhance participant’s understanding of the complexities of managing energy within an organisation or sub-organisation and illustrate how to structure an effective energy management system and programme. Participants will learn how to systematically, incrementally and continuously improve their organisation’s energy performance each year through effective through-life management, planning, design, procurement, dual-use research, monitoring and measurement.