Overview
Restricted two-stage tender for technical assistance to the Ministry of Mining and Energy of Serbia to support alignment with the EU energy efficiency acquis through gap analysis, drafting or amending legislation, developing monitoring and reporting methodologies, and capacity building. The contract is funded under IPA III with an estimated value of €1,000,000 (excluding VAT) and a maximum implementation period of 30 months, to be awarded on a best price-quality ratio. Eligible applicants include natural and legal persons established in EU Member States or eligible IPA III countries, including consortia and international/regional organisations, and stage 1 requests to participate must be submitted physically to the CFCU in Belgrade. Key deadline published in the notice is 17/11/2026 12:00:59 Europe/Belgrade and bidders should consult the official procurement documents for full eligibility, selection and submission requirements.
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Highlights
What it funds
Scope
A restricted tender to provide technical assistance to the Republic of Serbia Ministry of Mining and Energy to support EU integration and alignment with the revised EU energy efficiency acquis. Activities include gap analysis, drafting or amending energy efficiency legislation, developing monitoring and reporting methodologies for energy savings, expert support, and knowledge transfer/capacity building for implementation.
Estimated value and duration:Estimated total value €1,000,000; maximum contract duration 30 months; award by best price-quality ratio.
- 1Who can apply: natural persons and legal entities established in EU Member States or eligible IPA III countries, consortia, and international/regional organisations.
- 2Submission: non-electronic (sealed envelope) to the CFCU at the Ministry of Finance in Belgrade; electronic submission not allowed.
- 3Selection highlights: shortlist of 4 to 8 candidates; minimum average turnover €600,000 (last 3 years); technical reference: at least 1 completed contract in last 4 years with value >= €400,000 in related TA for energy efficiency.
| Key dates | Details |
|---|---|
| TED publication date / Invitation published | 06/10/2026 |
| Deadline for requests to participate | 17/11/2026 12:00 CET |
Place of performance:Serbia. Funding source: IPA III (Instrument for Pre-accession Assistance). Requests to participate must follow the request to participate form and declaration templates and be submitted in English. See procurement documents for full tender rules and address for postal/hand delivery Procurement documents 1.
Footnotes
- 1Procurement documents and the Additional Information to the Contract Notice are available on the Funding & Tenders Portal: ec.europa.eu
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Breakdown
Core opportunity information
Title:Further alignment with the Energy Efficiency acquis. Procedure identifier: EC-ENEST/BEG/2026/EA-RP/0118. Buyer / contracting authority: Government of the Republic of Serbia, Ministry of Finance, Department for Contracting and Financing of EU funded programmes (CFCU). TED reference / publication: 685949-2026 (TED) and contract notice published on the EU Funding & Tenders Portal. Location of performance: Serbia (Extra-Regio). Programme and financing: Instrument for Pre-Accession Assistance (IPA III) 2021-2027 under the Multiannual Operational Programme on environment and energy sectors in favour of the Republic of Serbia 2024-2027.
Purpose of the contract:Provision of technical assistance to strengthen administrative and institutional capacities of the Ministry of Mining and Energy of Serbia for EU integration, energy efficiency policy and legislative alignment. Tasks include gap analysis, drafting or amending energy efficiency legislation, developing monitoring and reporting methodologies for energy savings compatible with EU acquis and Energy Community obligations, knowledge transfer and capacity building to ensure implementation of the revised EU energy efficiency framework in Serbia.
Main contract features:Procurement type: services (technical assistance). CPV codes: 71356200 Technical assistance services and 71314300 Energy-efficiency consultancy services. Nature: fee-based contract to be awarded under a restricted (two-stage) procedure using the best price-quality ratio award criterion. Maximum implementation period: 30 months. Estimated total value: €1,000,000 (excluding VAT). Framework agreement provisions: contract may include options and negotiated repetition up to 50% where conforming to the basic project as specified in the contract documents.
Key deadlines and logistics
Submission method:Non-electronic. Requests to participate must be submitted in a sealed envelope either by post/courier (postmark or deposit slip as proof) or hand-delivered in person to the CFCU address in Belgrade. Electronic submission is not allowed for the request to participate phase. Language of procedure and all communications: English. Contact email for questions: cfcu.questions@mfin.gov.rs.
| Milestone | Date/time / detail |
|---|---|
| TED publication date / Contract notice published | 06/10/2026 |
| Deadline for receipt of requests to participate | 17/11/2026 12:00:59 Europe/Belgrade (UTC+01:00) |
| Provisional date of invitation to tender (second stage) | February 2027 (provisional) |
| Provisional contract commencement | August 2027 (provisional) |
| Maximum contract duration | 30 months |
Eligibility and how to apply
Legal basis and eligibility:the procedure is financed under IPA III (Regulation (EU) No 2021/1529). Participation is open to natural persons and legal persons effectively established in a Member State of the European Union or in an eligible country or territory as defined under Article 11 of IPA III. Participation is also open to international and regional organisations. Candidates do not need a Participant Identification Code (PIC) to submit a request to participate for this procedure; the PIC field in forms is not required.
- 1Eligible applicant types: national experts / consultancies, international consultancies, NGOs, research institutes, universities, SMEs, large enterprises, public bodies and international/regional organisations established in EU Member States or eligible IPA III countries. Individual experts (natural persons) are also eligible where permitted by the procurement documents.
- 2Consortiums: Allowed. Consortia may be permanent or formed for this procurement; all consortium members are jointly and severally liable. Short-listed candidates must maintain the same composition at tender stage unless prior authorisation is obtained.
- 3Sub-contracting: Allowed. If relying on capacity-providing entities or subcontractors, the same exclusion declarations must be provided by those entities.
Submission format and required documentation:Requests to participate must be submitted using the Request to Participate form (Annex b3) and be accompanied by a Declaration on Honour on exclusion and selection criteria (template available from the Annexes repository). Any extra unsolicited brochures or documents will not be considered. When submitting by post/courier, candidates must inform the Contracting Authority by email and enclose a copy of the deposit slip. Opening hours for hand delivery: 08:00-15:00 CET.
Physical submission address:Ministry of Finance, Government of the Republic of Serbia Department for Contracting and Financing of EU Funded Programmes (CFCU) Division for Tender Evaluation and Contracting 53 Balkanska St, registry office, ground floor 11000 Belgrade Republic of Serbia
Selection, award and evaluation
Two-stage restricted procedure. Stage 1:candidates submit a Request to Participate and the contracting authority will shortlist between 4 and 8 candidates. If fewer than 4 meet the criteria, the authority may still invite those who meet the criteria. Stage 2: invited candidates submit full tenders; award is on best price-quality ratio with weighting to be published in procurement documents. Short-listed composition must be kept unless authorised.
- 1Selection criteria (summary):
- 21. Economic and financial capacity: average annual turnover over last 3 closed financial years not less than €600,000; current ratio (current assets/current liabilities) >= 1 in last year. For consortia, each member must meet the turnover/current ratio requirements where specified.
- 32. Professional capacity: on average at least 5 personnel directly employed or contracted in specialist areas related to this contract during the last 3 years; absence of professional conflicting interests.
- 43. Technical capacity: completion of at least 1 service contract in the last 4 years with value >= €400,000, in the domain of technical assistance to public administration related to alignment with or implementation of EU acquis in the field of energy efficiency. Documentary evidence required.
Short-list re-examination criteria (if more than 8 eligible candidates):(1) highest number of contracts meeting technical capacity criterion; (2) highest cumulated value of those contracts. Award criterion: best price-quality ratio (detailed weighting and subcriteria available in the procurement documents).
Administrative, financial and practical details
- 1Estimated total value: €1 000 000 (excluding VAT).
- 2Contract duration: up to 30 months (implementation period).
- 3Funding: IPA III (Instrument for Pre-Accession Assistance) 2021-2027. This is an EU-funded procurement; no explicit co-financing requirement is stated in the contract notice.
- 4Award method: best price-quality ratio. Award may consider quality and price sub-criteria; refer to procurement documents for exact weighting.
- 5Electronic communications: the procedure requires some electronic correspondence (e.g., clarifications via the F&T Portal), but the request to participate must be physical (paper). The procurement documents explain limits on e-submission. The procurement will use electronic ordering and electronic payment after contract award.
- 6Maximum number of candidates to be short-listed: between 4 and 8.
If the contracting authority intends to rely on the capacities of third parties (capacity-providing entities) the candidate must provide commitments and the third party must comply with eligibility and selection criteria. Where such reliance occurs, those entities become jointly and severally liable for contract performance.
Application templates and references
Mandatory templates and forms:Request to Participate form (Annex b3) and Declaration on Honour on exclusion and selection criteria (available in the Annexes area of the Funding & Tenders Portal e-Procurement wiki). Tender submission form templates (Annex b8n) will be provided to short-listed candidates in the invitation to tender. Conversion of foreign currencies must use InforEuro exchange rates for October 2026 where applicable. Candidates may consult the Annexes directory for the exact templates and for further guidance Annexes wiki. 1
Practical eligibility and bidder preparation checklist
- 1Confirm nationality / establishment: entity must be established in an EU Member State or an eligible IPA III country; international/regional organisations are permitted.
- 2Prepare Request to Participate using Annex b3 and Declaration on Honour template, fully in English.
- 3Compile financial statements for the last 3 closed years to demonstrate average turnover >= €600,000 and current ratio >= 1.
- 4Assemble CVs and evidence for at least 5 specialist staff on average across the last 3 years (for professional capacity criterion).
- 5Gather documentary evidence for at least 1 completed technical assistance contract in the area of energy efficiency/public administration alignment with EU acquis valued >= €400,000 (or the portion attributable to you supported by certificates of performance or payment).
- 6If relying on capacity-providing entities or subcontractors, obtain signed commitment letters and matching Declarations on Honour from each such entity.
- 7Plan for physical submission: prepare sealed envelope, clearly mark tender title and publication reference, and choose post/courier or hand delivery to the CFCU address; retain proof (postmark or deposit slip) and notify the contracting authority by email if sent by post/courier.
Risk, success rates and competition
Short-listing:between 4 and 8 candidates will be invited to the tender stage. If only the minimum number meet selection criteria, fewer may be invited. The likely success rate for any candidate invited to submit a tender is therefore approximately 12.5% to 25% (1 winner out of 8 to 4 invited). The final award depends on the best price-quality ratio evaluation at the second stage.
Notable exclusion grounds:standard PRAG exclusion situations (criminal offences, bankruptcy/insolvency, grave professional misconduct, fraudulent behaviour, conflicts with EU restrictive measures). Candidates listed under EU restrictive measures at the time of award cannot be awarded the contract.
Target sector, technical scope and expected deliverables
Target sector / thematic focus:energy policy and energy efficiency, EU acquis alignment and implementation, public administration capacity building. The technical scope covers gap analysis of current Serbian legislation and policies versus the EU energy efficiency acquis and Energy Community obligations, drafting or proposing amendments to energy efficiency legislation and subordinate acts, developing methodologies and templates for monitoring and reporting energy savings, establishing procedures and institutional responsibilities, and deliverable-based capacity building including trainings and knowledge transfer mechanisms to the Ministry of Mining and Energy and relevant implementing bodies.
Expected outputs (indicative):gap analysis reports, draft legislation and subordinate acts, monitoring and reporting methodologies for energy savings, training curricula and training delivery, institutional capacity development plans, progress and final technical reports, and support material for sustained implementation and reporting aligned with EU requirements.
Geographic and programme context
Beneficiary scope and geographic eligibility:the procurement is implemented in Serbia and targeted at strengthening Serbian public administration capacity as part of IPA III funded assistance. Eligible bidders must be established in EU Member States or in eligible IPA III countries as defined in Article 11 of Regulation (EU) No 2021/1529. Performance and delivery will take place in Serbia (Extra-Regio).
Explicitly mentioned countries and regions:Serbia is the country of performance. Eligibility references include EU Member States and eligible IPA III countries (Pre-Accession Countries / New Member States programme context). The contracting authority and review bodies include Serbian national authorities and the European Commission.
Summary answers to structured classification questions
- 1Eligible Applicant Types: natural persons, legal persons including consultancies, NGOs, research institutes, universities, SMEs, large enterprises, public bodies, international and regional organisations established in EU Member States or eligible IPA III countries; consortia allowed; subcontractors allowed.
- 2Funding Type: procurement / tender for services (technical assistance). This is not a grant, loan or equity instrument but a fee-based service contract funded by IPA III.
- 3Consortium Requirement: consortium is permitted but not mandatory. The procedure allows single applicants or consortia. Short-list composition must be kept for tender stage unless authorised otherwise.
- 4Beneficiary Scope (Geographic Eligibility): entities established in EU Member States and eligible IPA III countries per Article 11 of Regulation (EU) No 2021/1529; performance in Serbia. Programme listed as PreAccession Countries / New Member States.
- 5Target Sector: energy efficiency, energy policy, public administration capacity building, EU acquis alignment, environment and energy sectors.
- 6Mentioned Countries: Serbia (explicit). Reference to EU Member States and eligible IPA III countries (Pre-Accession Countries / New Member States).
- 7Project Stage: policy alignment, legislative drafting, capacity building and implementation support (maturity: policy development, legal drafting, demonstration/validation of monitoring and reporting methodologies; operational implementation support).
- 8Funding Amount: Estimated total contract value: €1,000,000 (excluding VAT).
- 9Application Type: restricted two-stage tender procedure. Stage 1: Request to Participate (paper submission). Stage 2: invited shortlisted candidates submit tenders (invitation expected February 2027).
- 10Nature of Support: paid professional services / technical assistance (monetary contract remuneration).
- 11Application Stages: 2 stages (short-list request to participate then tender from invited candidates).
- 12Success Rates: short-list will invite between 4 and 8 candidates; probability of winning after invitation is approximately 12.5%–25% (depending on number invited). Overall probability of being shortlisted depends on market competition and meeting selection criteria.
- 13Co-funding Requirement: none stated in the contract notice; procurement is fully financed from IPA III. No mandatory co-funding by the contractor is indicated.
- 14Templates: Request to Participate form (Annex b3), Declaration on Honour (Annex templates) and tender submission templates (Annex b8n) for the second stage are referenced. Forms and templates are available via the F&T Portal Annexes wiki Annexes wiki 1.
Notes on documentary evidence and presentation:financial statements must cover the last three closed financial years and be expressed in EUR; where conversion is needed candidates must use InforEuro exchange rates of October 2026. Technical references and past contract evidence must be supported by certificates, approval of deliverables, proof of payment or signed statements from the awarding entity and must clearly indicate the candidate's share where the work was done in a consortium.
How to proceed and recommended next steps
- 1Download and study the Additional information about the Contract Notice (a5f) and the Invitation to submit a request to participate document from the F&T Portal (document a5f_additional_information_contract_notice_en_V1.pdf).
- 2Check eligibility against Article 11 of IPA III and ensure statutory establishment in an eligible jurisdiction or as an international/regional organisation.
- 3Assemble financial statements, staff evidence, and at least one relevant prior contract dossier (>= €400,000 in value) demonstrating experience in technical assistance for energy efficiency / EU acquis alignment.
- 4If forming a consortium, prepare a consortium agreement and obtain declarations/commitments from capacity-providing entities and subcontractors; ensure each consortium member meets specific selection requirements where required.
- 5Complete Request to Participate form (Annex b3) and Declaration on Honour template in English, and prepare the sealed paper submission for delivery or postal dispatch before the deadline with proof of deposit. Notify the contracting authority by email if posted and retain deposit slip.
- 6Subscribe to the call for tenders on the F&T Portal to receive any updates, clarifications and Q&A during the submission period.
Useful links:procurement and documents are accessible via the Funding & Tenders Portal tender details page. The primary procurement documents (Invitation to submit a request to participate and additional information) must be consulted for the full and binding procedure rules.
Footnotes
- 1Annexes and templates referenced in the contract notice (Request to Participate forms, Declaration on Honour, tender submission forms) are available at the eProcurement Annexes repository: wikis.ec.europa.eu. The procurement documents for this procedure include a5f_additional_information_contract_notice_en_V1.pdf and the Invitation to submit a request to participate available from the Funding & Tenders Portal tender page.
Short Summary
Impact Strengthen the administrative and institutional capacity of Serbia's Ministry of Mining and Energy to transpose and implement the revised EU energy efficiency acquis, including robust monitoring and reporting of energy savings and sustainable enforcement of new legislation. | Impact | Strengthen the administrative and institutional capacity of Serbia's Ministry of Mining and Energy to transpose and implement the revised EU energy efficiency acquis, including robust monitoring and reporting of energy savings and sustainable enforcement of new legislation. |
Applicant Consulting teams able to deliver EU acquis alignment support combining expertise in energy efficiency policy, legislative drafting, development of monitoring/reporting methodologies, and public-sector capacity building and training. | Applicant | Consulting teams able to deliver EU acquis alignment support combining expertise in energy efficiency policy, legislative drafting, development of monitoring/reporting methodologies, and public-sector capacity building and training. |
Developments Legal and institutional alignment with the EU Energy Efficiency Directive and related Clean Energy Package provisions, drafting/amending energy efficiency legislation and subordinate acts, and designing monitoring and reporting methodologies for energy savings. | Developments | Legal and institutional alignment with the EU Energy Efficiency Directive and related Clean Energy Package provisions, drafting/amending energy efficiency legislation and subordinate acts, and designing monitoring and reporting methodologies for energy savings. |
Applicant Type profit SMEs/startups, large corporations, NGOs/non-profits, researchers (research institutes/universities) and government organizations with relevant technical assistance experience. | Applicant Type | profit SMEs/startups, large corporations, NGOs/non-profits, researchers (research institutes/universities) and government organizations with relevant technical assistance experience. |
Consortium Consortia are permitted but not mandatory; single applicants may apply and shortlisted candidates must keep the same composition at tender stage unless authorised otherwise. | Consortium | Consortia are permitted but not mandatory; single applicants may apply and shortlisted candidates must keep the same composition at tender stage unless authorised otherwise. |
Funding Amount €1,000,000 (estimated total contract value, excluding VAT). | Funding Amount | €1,000,000 (estimated total contract value, excluding VAT). |
Countries Performance location:Serbia (beneficiary); eligible bidders: entities established in EU Member States and eligible IPA III countries (per Article 11 of Regulation (EU) No 2021/1529). | Countries | Performance location:Serbia (beneficiary); eligible bidders: entities established in EU Member States and eligible IPA III countries (per Article 11 of Regulation (EU) No 2021/1529). |
Industry Energy efficiency / energy policy within the IPA III (Pre-Accession Assistance) programme focused on EU acquis alignment. | Industry | Energy efficiency / energy policy within the IPA III (Pre-Accession Assistance) programme focused on EU acquis alignment. |
Additional Web Data
Opportunity overview
This is a public procurement tender for technical assistance in Serbia focused on strengthening the Ministry of Mining and Energy in EU integration, energy efficiency policy, legislative alignment, and implementation capacity. The assignment is intended to support gap analysis, drafting or amending energy efficiency legislation, and developing methodologies for monitoring and reporting energy savings in line with EU acquis and Energy Community obligations.
The broader policy context is that Serbia has adopted a new Energy Efficiency Law, but alignment with the revised EU Energy Efficiency Directive and the Energy Performance of Buildings Directive is still incomplete, and further legislative and institutional work remains necessary.98 EU and Energy Community materials also identify energy efficiency acquis alignment as an ongoing area of reform support for Serbia.813
Key tender facts
Opportunity type:Tender for technical assistance services.
Country focus:Serbia.
Main beneficiary:Ministry of Mining and Energy of Serbia, with support aimed at institutional capacity building and implementation readiness.
Core technical areas:EU integration, energy efficiency policy, legislative alignment, monitoring and reporting methodologies, and knowledge transfer for implementation of the revised EU energy efficiency framework.
Deadline information:Two deadlines were provided in the metadata, 2026-01-01T11:00:59.000Z and 2026-11-17T12:00:59+00:00. The accessible search results did not verify which one is the final submission deadline, so applicants should confirm the exact closing time in the official notice before relying on it.
Applicant profile
This is a service contract rather than a grant, so the relevant applicants are likely consulting firms, technical assistance contractors, engineering policy specialists, or consortia with proven experience in energy efficiency regulation, EU acquis alignment, legislative drafting, public administration support, and implementation support. In comparable Serbia energy sector procurements, contracting authorities have typically required demonstrated experience with similar assignments and sufficient organisational and financial capacity.47
Because the accessible sources do not expose the full official eligibility section for this specific notice, the exact rules on consortium formation, nationality, and minimum turnover could not be confirmed from the retrieved page. Applicants should therefore verify the tender dossier for mandatory administrative and financial thresholds before submitting a bid.47
Scope of work
The assignment appears to cover four practical workstreams. First, expert analysis of existing Serbian energy efficiency legislation and institutional arrangements against EU acquis requirements. Second, drafting or amending laws, by-laws, or subordinate acts needed for closer alignment. Third, development of monitoring and reporting methodologies for energy savings. Fourth, capacity building and knowledge transfer so the ministry can implement the framework effectively over time.
The policy relevance is strong because Serbia’s energy efficiency reform agenda remains tied to the transposition and implementation of the Clean Energy Package, energy savings obligations, and building renovation policy, all of which are highlighted in recent policy assessments and Energy Community reporting.89
Funding amount, duration and conditions
The retrieved sources did not provide the contract value, expected duration, staff input, budget ceiling, or payment schedule for this specific tender. Those details are usually contained in the procurement documents and should be checked in the official tender dossier on the EU Funding and Tenders Portal.
The notice appears to be part of an accession and reform assistance effort rather than an infrastructure works package, so applicants should expect emphasis on methodology, legal drafting, stakeholder engagement, implementation planning, and deliverables tied to institutional outputs rather than physical works or equipment supply.
What applicants will likely want to verify
Before bidding, applicants should check the official notice for the exact contract duration, estimated value, award criteria, submission language, consortium rules, evidence of similar experience, required key experts, and any financial or professional minimum requirements. They should also confirm whether the tender is open to international firms or restricted in any way by place of establishment or experience in Serbia.
The search results did not surface the official tender page itself, so the authoritative tender dossier remains the decisive source for all binding conditions.15
Practical assessment
This opportunity is most suitable for consulting companies, legal and regulatory advisory firms, and multidisciplinary teams that can combine energy policy, public administration reform, and legal drafting expertise. Strong bids will likely demonstrate prior work on EU accession alignment, energy efficiency legislation, reporting systems, and capacity building in a public sector setting.
From a market perspective, the assignment is strategically relevant because Serbia still needs further institutional strengthening to close the gap between formal transposition and effective implementation of the energy efficiency acquis, which is the central purpose of this tender.8913
Concise opportunity snapshot
Summary:Technical assistance tender in Serbia to support the Ministry of Mining and Energy with energy efficiency acquis alignment, legislative drafting, monitoring methodologies, and capacity building.
Best fit:Consulting firms and consortia with experience in EU energy policy, legal harmonisation, public sector advisory work, and implementation support.
Main uncertainty:The official notice details not visible in the retrieved sources, especially contract value, duration, and eligibility thresholds.
Additional context:Serbia’s energy efficiency alignment remains incomplete, making this a policy implementation contract with clear reform significance.89
Source limitation note 1
Footnotes
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