Security works and maintenance services on security installations for the EU Delegations, Residences and EEAS office buildings worldwide

The European External Action Service (EEAS) is tendering a framework contract for security works and maintenance of security installations for EU Delegations, Residences and EEAS office buildings worldwide with an estimated overall value of €175,290,000. The contract has an initial duration of 48 months and may be renewed up to 10 times for a total potential duration of 168 months. Submission is electronic via the EU Funding & Tenders Portal using a two-stage procedure, with the Step I Request to Participate deadline listed as 2026-07-13 at 14:00:59 Europe/Brussels. Awarding is based on Quality 70% and Price 30% and bidders must demonstrate international operational capacity and comply with personnel security vetting and confidentiality requirements.

Tender summary

What is funded

Framework contracts for installation, deployment, repair and maintenance of security and access control systems in buildings occupied by EU staff (Delegations, Residences and EEAS office buildings) worldwide.

Estimated contract value:€175,290,000 (estimated overall contract amount for the framework).

1. 1Who can apply: companies and legal entities able to deliver security works and maintenance (construction/technical contractors experienced in security/access control systems).
2. 2Procedure: eSubmission via the EU Funding & Tenders Portal; this is a framework agreement (initial duration 48 months, renewable up to 10 times).

Interested bidders should consult the procurement documents (Invitation to submit a Request to Participate and Tender Specifications) available on the portal and ensure compliance with the selection and award criteria specified in those documents.

Basic opportunity data

Opportunity Title:Security works and maintenance services on security installations for the EU Delegations, Residences and EEAS office buildings worldwide. Call Identifier: EEAS/2026/RP/0004. Opportunity Type: Tender (framework contract). Lead Contracting Authority: European External Action Service (EEAS). Publication Date: 2026-06-10. Main CPV codes: 45222300 (Installation work, related to security), 35120000 (Security systems), 50610000 (Operation and maintenance of facilities). Estimated total procedure value / estimated overall contract amount: €175,290,000. Contract nature: Works. Planned initial duration: 168 months (48 months initial period with renewals up to 10 times as indicated in the procurement documents). Submission method: Electronic submission via the Funding & Tenders Portal (esubmission). Two key deadlines listed: 2026-01-01T12:00:59.000Z (appears in metadata) and Two Stage Deadline Date / final deadline: 2026-07-13T14:00:59+02:00. Draft and participation documents are published and available for download in the call documents Official Tender Notice and Documents ¹.

Reference documents published:The procurement page includes multiple Step I invitation and specification documents: Invitation to submit Request to Participate (RtP), Request to Participate template (docx), Draft Framework Contract (single and multiple lots versions), Tender specifications Part I, Declaration on Honour, PSC validation and commitment annexes, Confidentiality and Non-disclosure Declaration, security verification forms and related templates. These documents are the authoritative source for eligibility, selection, award criteria, technical requirements, contract conditions and submission instructions ¹.

Detailed categorisation and eligibility

Eligible Applicant Types

Eligible applicants:Commercial companies and organisations capable of delivering security installation works and maintenance services. Based on the nature of the procurement and the published procurement documentation, the likely eligible applicant types include: SMEs (where appropriate, although the procurement metadata indicates SME suitability: false), large enterprises, system integrators, specialised security installation contractors, facilities management firms, engineering companies, consortia or joint ventures combining technical installation, maintenance and security expertise, and subcontractors engaged by the main tenderer. Public bodies are unlikely to be direct bidders unless operating commercially in the required fields. Nonprofit organisations and universities are not the primary target unless they operate commercially in security works and maintenance. Individual applicants are not relevant for this works contract.

Funding Type

Primary financial mechanism:Procurement contract awarded as a Framework Contract (multiple or single FWC options). This is a tender/procurement (not a grant, loan or equity). The framework will be used to call off specific works and service orders during its duration.

Consortium Requirement

Consortiums/joint ventures are permitted and in many cases expected for complex multi-jurisdictional security works. The procurement documentation includes Request to Participate and templates that enable tenders from single economic operators or from consortia (contracting in a joint venture or formed by lead contractor and subcontractors). The draft framework contract includes both SINGLE and MULTIPLE variants in the published documents, indicating bidders may apply as single entities or as groups. Applicants should inspect the Step I Request to Participate documents for exact requirements on form, signatures and declaration commitments.

Beneficiary Scope (Geographic Eligibility)

Geographic scope:International worldwide coverage. The framework contract is intended to cover EU Delegations, Diplomatic Residences and EEAS office buildings worldwide, meaning successful contractors must be able to operate in multiple countries across continents, including EU Member States, third countries and diplomatic contexts. The lead contracting authority is the EEAS (European External Action Service) and the contract is EU-funded procurement with operations globally.

Target Sector

Sector targeted:Security, building services, facilities management and engineered security systems. The activity covers deployment, installation, modification and maintenance of security and access control installations in buildings occupied by EU staff. Related technical domains: physical security systems, access control, intruder detection, CCTV, perimeter and building hardening works, electronic security, and integration services.

Mentioned Countries

No specific countries are named in the procurement metadata. The opportunity explicitly covers Locations: worldwide (EU Delegations, Residences and EEAS offices worldwide). Lead authority is based in the EU (EEAS).

Project Stage

Expected project maturity:deployment and operations. The framework covers design and installation works, ongoing maintenance and operational support. Suitable bidders must be capable of implementation, field deployment, maintenance and long-term servicing rather than early-stage research or concept work. Typical TRL is high (commercial implementation / operations).

Funding Amount

Estimated overall contract amount:€175,290,000 (procedure-level estimate). This is the total estimated value for the framework across its duration and projected call-offs. Individual call-off values and lot allocations will be defined in the framework and subsequent orders. The procurement documents should be consulted for any lot-specific budgets or caps.

Application Type

Application modality:Open call for tenders published on the EU Funding & Tenders Portal. Submission is electronic (esubmission) via the Portal's eForms system. This Tender uses a two-step procedure: Step I Invitation to submit a Request to Participate (pre-selection / qualification) and Step II (tendering) for shortlisted candidates. The published documentation includes Step I Request to Participate templates (docx), and Draft Framework Contracts for both single and multiple-award scenarios.

Nature of Support

Beneficiaries will receive monetary contracts in exchange for delivering works and services. The support is contractual payment for works and maintenance orders (money). The framework does not provide non-monetary advisory support as the primary output; however, it may involve technical cooperation and specifications exchange during contract execution.

Application Stages

Stages:Two main stages are indicated. Stage 1: Request to Participate (Step I) — pre-qualification using the published forms, declarations and PSC validation. Stage 2: Tendering by selected/qualified participants (Step II) where technical and financial offers are evaluated against award criteria. The process may include additional post-award steps for contract signature and mobilisation.

Success Rates

No explicit success rate is published. Framework contract procurement typically awards a limited number of contractors (single or a small number of multiple-awardees) from all applicants who pass selection and achieve best scores on award criteria. The probability of success depends on competition volume and meeting strict security, technical and administrative requirements; historically success rates for large international framework procurements are low to moderate.

Co-funding Requirement

Co-funding:Not applicable in the grant sense. This is a procurement contract; bidders propose prices for works and services and no co-funding from bidders is requested. Financial performance guarantees, performance securities or advance payment guarantees may be required under the contract terms — bidders should consult the draft framework contract and tender specifications for bonding and guarantee requirements.

Application templates and structure

The portal provides the following templates and required documents as part of Step I Request to Participate. Bidders must complete and submit these electronically via the Portal.

1. 1Step I Invitation to submit Request to Participate (PDF) — contains instructions and procedural rules.
2. 2Step I Request to Participate (RtP) (NATIVE docx) — primary application form to be completed for pre-qualification; includes bidder identification, legal status, and declarations.
3. 3Step I Tender specifications Part I (PDF) — technical and administrative selection requirements for Step I.
4. 4Draft Framework Contract SINGLE and Draft Framework Contract MULTIPLE (PDF) — proposed contract terms; bidders must review obligations, duration, renewals, and contractual clauses.
5. 5Step I Annex Commitment PSC and PSC Validation Form (PDF / docx) — required security clearance and personnel security check templates for staff likely to access secure premises.
6. 6Declaration on Honour (PDF) — mandatory declaration covering exclusion and eligibility grounds.
7. 7FWC Annex VIII Security Verification Forms clause-intra-muros template (PDF) — forms to support security checks and intra-muros processes.
8. 8FWC Annex VI Confidentiality and Non-disclosure Declaration (PDF) — confidentiality obligations for contractors.

Application structure summary:Complete the RtP form, attach required declarations, evidence of technical capacity, CVs and security vetting documents (PSC), financial and legal certificates as requested, and submit through the Portal prior to the stated deadline. Shortlisted applicants will be invited to Stage II with instructions and templates for technical and financial offers.

Technical and procurement requirements highlights

Key technical and administrative requirements (from procurement metadata and documents):bidders must demonstrate experience in security installations and maintenance, capability to operate internationally including in diplomatic and high-security contexts, staff with required security clearances (PSC) and validated forms, capacity to deliver installation, integration and ongoing maintenance of access control and surveillance systems, and compliance with confidentiality and non-disclosure obligations. Award criteria are quality (70 weight) and price (30 weight) — consult procurement documents for detailed sub-criteria and scoring. Financial capacity and references for similar contracts will be required. Electronic ordering and payment processes will be used post-award.

1. 1Awarding criteria weights: Quality 70%, Price 30% (sub-criteria and scoring rules are in procurement documents).
2. 2Security vetting: PSC Commitment and PSC Validation Form mandatory; contractors must commit to personnel security checks for staff accessing secure premises.
3. 3Contract modality: Framework contract concluded for an initial 48 months and renewable up to ten times according to the draft FWC.
4. 4SME suitability: procurement metadata lists SME suitable indicator as false — the requirement profile and likely scale/complexity mean SMEs may be less likely to be suitable unless they join consortia.
5. 5Submission deadline: Step I Request to Participate end date 2026-07-13 at 14:00:59 (CEST) — check the Portal for exact timezone confirmation and earlier clarification dates.

How to prepare a compliant submission

Recommended preparation steps:1) Download and study all Step I documents (Invitation, RtP template, Tender specifications Part I, Draft FWC variations, annexes and PSC forms). 2) Confirm legal and financial capacity and prepare supporting certificates (company registration, VAT, financial statements). 3) Prepare technical evidence: company profile, experience statements, project references for security installations and maintenance, staffing plan and CVs including PSC-capable personnel. 4) Complete and sign Declaration on Honour and confidentiality declarations. 5) For consortia, provide consortium agreement or letter of intent and specify roles. 6) Validate PSC forms as required by the templates. 7) Submit the completed RtP and attachments electronically via the Funding & Tenders Portal before the deadline. 8) If shortlisted, prepare Step II technical and financial offers in strict accordance with the draft framework contract and tender specifications.

Potential bidders should pay particular attention to the PSC security templates and the confidentiality declaration, as these relate to personnel access to diplomatic premises and handling classified or sensitive information. The draft framework contract contains clauses on performance guarantees, insurance, liability, renewals and ordering procedures; these require careful review prior to tendering.

Summary and interpretation

This opportunity is a competitive procurement for a large-value framework contract to provide security installation works and long-term maintenance and service support for EU Delegations, Diplomatic Residences and EEAS office buildings worldwide. It is run by the EEAS, uses a two-stage tender procedure (Request to Participate followed by tendering for qualified bidders), and carries an estimated total value of €175,290,000 across the contract duration. The procurement seeks providers with proven operational capacity in security systems installation and maintenance, the ability to operate in international and diplomatic environments, and personnel able to undergo security vetting. The award will be based primarily on quality (70%) and price (30%). All submissions must be made electronically through the EU Funding & Tenders Portal according to the published templates and deadlines. Interested bidders must consult and follow the published Step I documents, complete the Request to Participate, and ensure they meet all selection and security requirements before submitting an offer. For official documents and downloads consult the tender page on the EU Funding & Tenders Portal Tender details and documents ¹.

Footnotes

1. 1Tender details, official invitation documents, Request to Participate template and Draft Framework Contract are available on the EU Funding & Tenders Portal at the tender details page: ec.europa.eu

Opportunity Overview

This is a framework contract tender for security works and maintenance services on security installations for EU Delegations, Residences, and EEAS office buildings worldwide, with an estimated overall contract amount of €175,290,000 ¹.

Contract Type:Framework Contract (FWC) for an initial period of 48 months, renewable 10 times, totaling up to 168 months ².

Lead Authority:European External Action Service (EEAS), the EU's diplomatic service managing foreign and security policy ³.

Who Should Apply

Qualified security installation companies, maintenance service providers, and engineering firms with proven experience in deploying and maintaining security and access control systems in diplomatic or high-security environments.

1. 1Companies with technical expertise in security installations (CPV 45222300, 35120000, 50610000)
2. 2Providers capable of operating globally across multiple EU Delegations and Residences
3. 3Firms with experience in access control systems and security infrastructure maintenance

Key Eligibility and Requirements

Applicants must submit a request to participate by the deadline of 2026-07-13 at 14:00:59 (Europe/Brussels time) and comply with all tender specifications and validation forms provided in the procurement documents ⁴.

Deadlines and Submission Process

The two-stage deadline for submitting a request to participate is 2026-07-13 at 14:00:59, with an earlier deadline of 2026-01-01 at 12:00:59 for initial steps ⁵.

1. 1Step I: Submit Request to Participate (deadline: 2026-07-13)
2. 2Step II: Submit Tender Proposal (if invited after Step I evaluation)
3. 3All submissions must be electronic via the EU Funding & Tenders Portal

Procurement Documents and Resources

All procurement documents, including tender specifications, draft framework contracts (SINGLE and MULTIPLE), validation forms, and confidentiality declarations, are available on the official EU Funding & Tenders Portal ⁶.

Official Portal Link:Access the tender details at EU Funding & Tenders Portal - Tender 03fb5fae.

Important Notes for Applicants

This contract is not suitable for SMEs (SME suitability indicator:false), and applicants must demonstrate capacity to operate internationally across diverse security environments ⁷.

Applicants should carefully review the draft framework contracts (SINGLE and MULTIPLE versions) and ensure compliance with all security verification and confidentiality requirements before submission.

Footnotes

1. 1Estimated overall contract amount: €175,290,000 as stated in the procurement documents [[EU Funding Portal]].
2. 2Contract duration: 48 months initial, renewable 10 times (total 168 months) per draft FWC [[EU Funding Portal]].
3. 3EEAS is the EU's diplomatic service managing foreign and security policy [[EEAS Official Website]].
4. 4Submission deadline: 2026-07-13 at 14:00:59 (Europe/Brussels) [[EU Funding Portal]].
5. 5Two-stage deadlines: 2026-01-01 and 2026-07-13 [[EU Funding Portal]].
6. 6Procurement documents available at the official EU Funding & Tenders Portal [[EU Funding Portal]].
7. 7SME suitability indicator: false per procurement documents [[EU Funding Portal]].