Security Installations EU House Vienna

The European Commission is preparing to publish a future negotiated procedure for a middle or low-value contract related to the renewal of security installation systems at the EU House in Vienna. This contract involves upgrading the existing systems, which have been in place for 15 years and are experiencing frequent operational issues. The planned upgrades will include video surveillance, access control, and alarm systems to ensure a secure environment for employees and visitors.

Eligible applicants for this tender are expected to include companies specializing in security systems, likely registered within the EU or EEA. Although the specific funding amount has not been detailed, similar projects range from €60,000 to potentially over €200,000 based on the project's expansive scope. The project is classified under procurement works and aims to be completed within a 12-month timeframe.

Important dates include the opening of the expression of interest period on April 9, 2025, and the deadline for submissions on April 16, 2025. The launch of the negotiated procedure is tentatively scheduled for June 2, 2025. The submission process will be electronic, and interested companies should keep an eye on the EU Funding & Tenders Portal for further details.

This announcement currently serves as a pre-information notice rather than an official tender call. The nature of the contract focuses on a set of works rather than establishing a framework agreement. The lead contracting authority is the European Commission, with the main classification of the project falling under "surveillance and security systems."

Overall, the initiative aims to enhance the safety and operational efficiency of the EU House, providing a safe and reliable environment for staff and visitors alike. Interested parties are encouraged to stay informed through the official channels regarding the publication of tender documents and any updates related to the upcoming call for tenders.

This is a pre-information notice, announcing the European Commission's intention to publish a future negotiated procedure for a low or middle value contract. This is not a call for tenders.

The procedure identifier is EC-COMM/VIE/2025/MVP/0177-EXA.

The subject of the planned call for tenders is the renewal of the entire security installation systems at the EU House in Vienna. This includes video surveillance, access, and alarm systems. The current system is 15 years old and experiences frequent software errors and hardware problems. The European Commission, acting on behalf of the European Parliament Liaison Office in the EU House in Vienna, aims to install a new security system to guarantee the smooth and safe running of the EU House and provide a safe environment for employees and visitors.

The procedure type is a planned negotiated procedure for a middle/low value contract. The estimated total value is not specified. The lead contracting authority is the European Commission, DG COMM Communication. The main classification (CPV) code is 35120000 Surveillance and security systems and devices. The nature of the contract is works. The maximum contract duration is 12 months. No framework agreement is mentioned.

The start date for expression of interest is 2025-04-09 (Europe/Brussels time). The deadline for expression of interest is 16/04/2025 04:59 (Europe/Vienna time). The indicative date of launch of the negotiated procedure is 2025-06-02 (Europe/Vienna time).

The method of expression of interest is electronic. Submissions must be sent exclusively at the address for submission given in the official call for tenders, which is yet to be published.

A question and answer section is available, including public Q&A, FAQs, and a section for "My Q&A" which requires login. One Q&A is already published: "Where can I find the procurement documents for calls for tenders with ‘ExA' in the reference?". The answer clarifies that references with ‘ExA’ are not calls for tenders but announcements of future low or middle value negotiated procedures. This answer was published on 03/10/2024 16:32.

In summary, this is a pre-information notice regarding a future call for tenders for the renewal of security systems at the EU House in Vienna. The European Commission intends to launch a negotiated procedure for a middle/low value contract to replace the existing 15-year-old security infrastructure, including video surveillance, access control, and alarm systems. The goal is to ensure a secure environment for employees and visitors. The expression of interest period is planned for April 2025, and the negotiated procedure is expected to launch in June 2025. Interested parties should monitor the official channels for the publication of the actual call for tenders and related documents. The procedure identifier is EC-COMM/VIE/2025/MVP/0177-EXA.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but based on the nature of the contract works (security installation systems), it is likely that eligible applicants would include companies, SMEs, or large enterprises specializing in security systems, surveillance, access control, and alarm systems.

Funding Type: The funding type is procurement, specifically a planned negotiated procedure for a middle/low value contract.

Consortium Requirement: The opportunity does not explicitly state whether a single applicant or a consortium is required. This will likely be detailed in the future call for tenders.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly stated, but since the project concerns the EU House in Vienna, it is likely that companies registered in the EU, and potentially EEA countries, would be eligible.

Target Sector: The target sector is security/cybersecurity, specifically focusing on security installation systems.

Mentioned Countries: Austria (Vienna) is explicitly mentioned as the location of the EU House.

Project Stage: The project stage is development and installation, as it involves the renewal of existing security systems with new ones.

Funding Amount: The funding amount is described as a "middle/low value contract," but the estimated total value is not specified. Therefore, the funding range is variable.

Application Type: The application type will be a negotiated procedure, with an initial expression of interest.

Nature of Support: Beneficiaries will receive money in exchange for contract works.

Application Stages: The application process will involve at least two stages: an expression of interest and a subsequent negotiated procedure.

Success Rates: The success rates are not mentioned.

Co-funding Requirement: The co-funding requirement is not mentioned.

Summary:

This is not a call for tenders but a pre-announcement of a future negotiated procurement procedure for a low or middle value contract. The European Commission, acting on behalf of itself and the European Parliament Liaison Office in Vienna, intends to launch a call for tender to renew the entire security installation systems at the EU House in Vienna. The current system is 15 years old and experiencing frequent software and hardware issues. The project aims to install a new security system, including video surveillance, access control, and alarm systems, to ensure the smooth and safe operation of the EU House and provide a secure environment for employees and visitors. The procedure type is a planned negotiated procedure for a middle/low value contract. The lead contracting authority is the European Commission, DG COMM Communication. The contract duration is a maximum of 12 months. The start date for expression of interest is planned for 2025-04-09, with a deadline of 2025-04-16. The indicative date for the launch of the negotiated procedure is 2025-06-02. The method of expression of interest is electronic. Companies specializing in security systems are encouraged to monitor the EU Funding & Tenders Portal for the future call for tenders.