Results Oriented Monitoring (ROM) systems for external aid interventions financed by the European Union in the European Eastern Partnership Region

The European Commission, through ENEST.A - Enlargement Coordination, Strategy & Investments, has issued a call for tenders under reference EC-ENEST/2025/EA-RP/0019 for Results Oriented Monitoring (ROM) systems related to external aid interventions financed by the European Union in the Eastern Partnership Region. This procurement contract has an estimated total value of €1,333,333 and focuses on developing services that provide independent monitoring and reporting on EU-funded development projects in Azerbaijan, Ukraine, Armenia, Moldova, Russia, Georgia, and Belarus.

The submission process for this tender is a restricted procedure requiring electronic submissions via the EU Funding and Tenders Portal, with a deadline for requests to participate set for April 28, 2025, at 10:00 AM Europe/Brussels time. The maximum duration for the contract is 36 months, with the possibility of extensions. The award will be based on the best price-quality ratio, and the nature of the contract is strictly for services, classified under CPV code 73220000, which encompasses Development consultancy services.

Eligible applicants include organizations capable of providing development consultancy services, potentially including consulting firms, NGOs, and research institutions. The selection criteria require proof of suitability to undertake the professional activity, economic and financial standing, and technical and professional ability. Participants must possess a mandatory Participant Identification Code (PIC) to apply.

The tender is specifically focused on monitoring and validating existing EU-funded interventions, aiming to improve project effectiveness. The submission method allows for various file types and includes specific attachment size limits, with all communications conducted securely through an encrypted system. Interested parties are encouraged to review the procurement documents thoroughly to understand all selection criteria and requirements before applying.

Overall, this opportunity is significant for service providers with expertise in monitoring international development and tracking the implementation outcomes of EU projects in the noted countries.

The European Commission, ENEST.A - Enlargement Coordination, Strategy & Investments is the lead contracting authority for a call for tenders, EC-ENEST/2025/EA-RP/0019, concerning Results Oriented Monitoring (ROM) systems for external aid interventions financed by the European Union in the European Eastern Partnership Region. The TED reference for this call is 62/2025 200990-2025.

The call is for a restricted procedure, and submissions must be electronic. The estimated total value of the contract is 1,333,333 EUR. The TED publication date is 28/03/2025, and the deadline for receipt of requests to participate is 28/04/2025 at 10:00 Europe/Brussels time. The maximum contract duration is 36 months. The award method is best price-quality ratio. It is not a framework agreement.

The main classification (CPV) code is 73220000 - Development consultancy services. The nature of the contract is for services.

The place(s) of delivery or performance include: Azerbaijan (20000835), Ukraine (20001031), Armenia (20000826), Moldova (Republic of) (20000949), Russian Federation (20000995), Georgia (20000895), and Belarus (20000853). The relevant programme is Neighbourhood (42921254).

Selection criteria include: Suitability to pursue the professional activity, Economic and financial standing, and Technical and professional ability. Detailed information on these criteria can be found in the procurement documents.

Two documents are available for download: ENENEST NEW FORMAT a5f additional information contract notice en REVInvitation to submit a request to participate, published on 17/04/2025 (Version 2, no translations available) and ENENEST NEW FORMAT a5f additional information contract notice en REVInvitation to submit a request to participate, published on 28/03/2025 (Version 1, no translations available).

Submissions must be sent exclusively at the address for submission given below. The submission method is electronic.

Five items are listed under Questions and Answers (Q&A):

63420: Regarding selection criteria related to Economic and financial capacity and Professional capacity, the reference period is specified in pt. 16.3 Technical capacity in the Additional information about the Contract Notice (form a5f). It states: “Criterion 1: The candidate has completed services under at least...” Published on 26/04/2025 03:38.

62868: There seems to be an error in the Add. Information to the Contract Notice (under point 15. Additional Informati... Pt. 15 of the a5f Additional information to the Contract notice should read: If applicable, where a candidate refers to amounts originally expressed in a different currency, the conversion should be clarified. Published on 17/04/2025 16:30.

61695: Clarification is requested regarding which two contracts, by title and contract number, fall under "ROM for the Neighbourhood region" and "ROM for ... Please see answer to Question No. 1 and published corrigendum of A5f "Additional Information on the Contract Notice" document. Published on 04/04/2025 18:32.

61694: Clarification is requested regarding whether companies (or members of European Economic Interest Groupings – EEIGs) in... Please see answer to Question No. 1 and published corrigendum of A5f "Additional Information on the Contract Notice" document. In addition, please note that the Contracting Authority ... Published on 04/04/2025 18:30.

61373: In section 15, it is specified that organization that has or had a key role is in a conflict of interest for thi... Under pt. 15 of the A5f Additional information on the contract notice document it is stated that: “Any company that has implemented the following contracts (as leader or member of t... Published on 02/04/2025 15:14.

Several FAQs regarding the eSubmission system are provided:

How to proceed if the system is slow or doesn’t work while uploading/downloading documents: Use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, clear the cache and cookies. Published on 13/02/2025 20:52.

Which Internet browsers does eSubmission support? Use the latest versions of Google Chrome or Mozilla Firefox. For the most up-to-date technical recommendations, click on the link System Requirements. Published on 13/02/2025 20:52.

Is it possible to view the details of the submission after the deadline? No, the content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload. Published on 13/02/2025 20:50.

Where can I find my submissions in Manage My Area, in the Funding & Tenders portal? Submissions can be found in ‘My Submission(s)’: tenders in response to open calls for tenders, requests to ... Published on 17/10/2024 20:40.

Which size should attachments have? Attachments should be less than 50 MB in size. Published on 17/10/2024 20:36.

How should I name attachments in eSubmision? Name the attachments following the System Requirements. Published on 03/10/2024 16:39.

Can I submit a video in eSbmission? Which formats are supported? Check the System Requirements of eSubmission. Published on 03/10/2024 16:37.

I received an invitation from the F&T Portal but cannot view the procurement documents. Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action” ... Published on 03/10/2024 16:37.

Do I need to validate my PIC in order to submit a tender in eSubmission? A Personal Identification Code (PIC) is mandatory to participate in a call for tenders. Published on 03/10/2024 16:36.

I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do? Make sure it follows the technical requirements of the system. Published on 03/10/2024 16:36.

How many attachments can I upload per submission? The maximum number of documents is 200 files. Published on 03/10/2024 16:35.

Why do tenderers need a PIC? It is mandatory to register for a PIC if you intend to submit a tender or a request to participate. Published on 23/04/2024 17:14.

How do I register my organisation and get a Participant Identification Code (PIC)? First, check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register. Published on 23/04/2024 16:07.

What is the validity period of a PIC? A PIC is unique and its validity is not limited in time. Published on 22/04/2024 22:55.

How many languages does the system support? The system supports all 24 official EU languages. Published on 01/04/2024 19:56.

Which is the character set encoding in the system? The character set encoding is UTF-8. Published on 22/02/2024 23:58.

Does the system use encryption to ensure the integrity and the confidentiality of the information? Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism. Published on 22/02/2024 23:57.

Which file types does the system support? The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question. Published on 21/02/2024 23:55.

Can I view and edit my draft submission? Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted. Published on 24/03/2023 21:32.

In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission? No, it is just a display issue. This is not blocking for you: you can submit. Published on 03/08/2021 22:07.

I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent? No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing... Published on 03/08/2021 22:05.

In summary, this is a call for tenders by the European Commission for Results Oriented Monitoring (ROM) services related to EU-financed development projects in the Eastern Partnership region. The goal is to obtain independent reviews of project implementation and results. It's a restricted procedure, meaning there's a pre-selection phase. The estimated budget is 1.33 million EUR, and the contract can last up to 36 months. Companies interested must submit their requests to participate electronically by April 28, 2025. The selection will be based on a combination of price and quality. Applicants need to pay close attention to the eligibility and selection criteria outlined in the procurement documents, including providing evidence of their economic, financial, and technical capacity. A Participant Identification Code (PIC) is mandatory for participation. The eSubmission system supports various file types and uses encryption for data integrity.

Eligible Applicant Types: The eligible applicant types are not explicitly stated but can be inferred to be organizations capable of providing development consultancy services, given the CPV code 73220000. This could include SMEs, large enterprises, consulting firms, research institutes, and potentially NGOs with relevant expertise. The selection criteria mention "Suitability to pursue the professional activity," "Economic and financial standing," and "Technical and professional ability," suggesting that the applicant must be a legal entity with the capacity to fulfill the contract requirements.

Funding Type: The funding type is procurement, specifically a service contract. The call is for tenders, and the nature of the contract is explicitly stated as "services," with the main classification being "Development consultancy services."

Consortium Requirement: The requirement is not explicitly stated, but the FAQ section mentions that a Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). This suggests that both single applicants and consortia are eligible.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is defined by the "Place(s) of delivery or performance," which includes Azerbaijan, Ukraine, Armenia, Moldova (Republic of), Russian Federation, Georgia, and Belarus. These countries are part of the European Eastern Partnership Region.

Target Sector: The target sector is development consultancy services, specifically related to monitoring and reporting on EU-financed development and cooperation projects and programmes in third countries. This falls under the broader category of international development and cooperation.

Mentioned Countries: Azerbaijan, Ukraine, Armenia, Moldova (Republic of), Russian Federation, Georgia, Belarus. The region targeted is the European Eastern Partnership Region.

Project Stage: The project stage is focused on monitoring and reporting on existing projects. Therefore, it is related to the implementation and achievement of results, rather than earlier stages like research or development. The relevant stages are validation, demonstration, and potentially scale-up, as the monitoring aims to improve project effectiveness.

Funding Amount: The estimated total value of the contract is 1,333,333 EUR.

Application Type: The application type is an open call for tenders, with a restricted procedure. The submission method is electronic.

Nature of Support: The beneficiaries will receive money in exchange for providing services. The contract is for development consultancy services, and the payment will be made upon the successful delivery of these services.

Application Stages: The procedure type is "Restricted procedure," which typically involves two stages: a first stage where candidates submit a request to participate based on selection criteria, and a second stage where selected candidates are invited to submit a full tender. Therefore, there are 2 stages.

Success Rates: The success rates cannot be determined from the provided information.

Co-funding Requirement: The co-funding requirement is not explicitly stated.

Summary:

This opportunity is a call for tenders issued by the European Commission, ENEST.A - Enlargement Coordination, Strategy & Investments, for "Results Oriented Monitoring (ROM) systems for external aid interventions financed by the European Union in the European Eastern Partnership Region." The aim is to procure services related to the independent monitoring and reporting on EU-financed development projects in Azerbaijan, Ukraine, Armenia, Moldova, Russian Federation, Georgia, and Belarus. The procedure is a restricted electronic submission process, with a total estimated contract value of 1,333,333 EUR and a maximum contract duration of 36 months. The deadline for receipt of requests to participate is April 28, 2025, at 10:00 Europe/Brussels time. Eligible applicants are organizations with the professional, economic, and technical capacity to provide development consultancy services. The tender will be awarded based on the best price-quality ratio. Applicants must submit their requests to participate electronically and should consult the procurement documents for detailed selection criteria and requirements. A Participant Identification Code (PIC) is mandatory for participation, whether as a single applicant or as part of a consortium. The eSubmission system supports various file types and has specific requirements for attachment sizes and naming conventions. The system also supports all 24 official EU languages and uses encryption to ensure the confidentiality of submissions.