Provision of Staff Survey services for EESC staff

The European Economic and Social Committee (EESC) intends to launch a planned negotiated procurement (procedure reference CESE/2026/LVP/0122-EXA) for provision of staff survey services covering design, implementation, analysis and reporting (CPV 79311000). The procurement is published as an ExA notice for a framework agreement of up to 48 months and is indicative rather than a call for tenders. Expressions of interest must be submitted electronically via the EU Funding & Tenders Portal using EU Login between 11 August 2026 and 3 September 2026. Estimated contract value is not disclosed and full tender documentation and award criteria will be published when the negotiated procedure is launched.

Opportunity summary

What is funded

Provision of staff survey services (design, deployment, analysis and reporting) for European Economic and Social Committee (EESC) staff to measure employee satisfaction, workplace culture, leadership effectiveness and wellbeing.

Who can apply:All economic operators (service providers) may express interest; submissions are electronic via EU Login / the eTendering form. No supporting documents required at the expression-of-interest stage.

1. 1Contracting authority: European Economic and Social Committee, Unit E.3 STA
2. 2Procedure: planned negotiated procedure for middle/low value contract (reference CESE/2026/LVP/0122-EXA)
3. 3Contract nature: services (CPV 79311000 - Survey services)
4. 4Framework agreement without reopening of competition; maximum duration 48 months

Estimated total contract value is not published; the procedure is described as low/middle value. For full notice and documents see the portal Tender details. ¹

Footnotes

1. 1Official opportunity page and future call documents are available at the EU Funding & Tenders Portal link above.

Opportunity summary

The European Economic and Social Committee (EESC), Unit E.3 STA, intends to award a contract for the provision of staff survey services. This is a planned negotiated procedure for a low or middle value contract (reference CESE/2026/LVP/0122-EXA). The procurement is for survey services (CPV 79311000) to support the EESC HR strategy by conducting staff surveys every two years that measure employee satisfaction, workplace culture, leadership effectiveness and staff wellbeing. The procurement will be implemented as a framework agreement for up to 48 months without reopening competition. This publication announces the contracting authority's intention to launch the future negotiated procedure; it is not the call for tenders itself. Further details and the official notice appear on the EU Funding & Tenders Portal EESC staff survey tender page ¹.

Procedure identifier and classification:Procedure identifier: CESE/2026/LVP/0122-EXA. Main CPV code: 79311000 - Survey services. Nature of contract: services. Framework agreement type: framework agreement without reopening of competition. Maximum contract duration: 48 MONTH.

Key objectives and scope:The contract will deliver comprehensive staff survey services to the EESC, including design, implementation, analysis and reporting of biennial staff surveys to monitor and support improvements in employee satisfaction, workplace culture, leadership effectiveness and staff wellbeing. The framework agreement implies repeated survey cycles and related consultancy over the duration.

Categorisation and structured details

Eligible Applicant Types:Eligible applicants are economic operators capable of delivering professional survey services. Typical eligible types include: private companies (startups not excluded but must have relevant capacity), small and medium enterprises (SMEs) and large enterprises with experience in organisational staff surveys, consultancies, market research and survey firms, universities or research institutes offering survey and HR analytics services, non-profit consultancies and NGOs with evaluation expertise, and consortia or partnerships combining complementary expertise (e.g., survey design, multilingual implementation, data protection/compliance, statistical analysis). Public bodies are generally not typical bidders for external service contracts but may participate where legally permitted. Individuals are not the intended suppliers for a framework contract of this nature.

Funding Type:This is a public procurement contract tender rather than a grant. The financial mechanism is a service contract awarded through a negotiated procurement procedure (procurement/payment for delivered services).

Consortium Requirement:The notice does not mandate a consortium. Participation can be by a single economic operator or by a consortium/lead contractor with subcontractors, provided the bidder meets the qualification and capability requirements specified in the future tender documents. A consortium may be advantageous where bidders combine complementary skills (survey platform, multilingual support, data protection, statistical analysis, HR consultancy).

Beneficiary Scope (Geographic Eligibility):The contracting authority is the European Economic and Social Committee, based in Brussels. The procurement is published on the EU Funding & Tenders Portal and uses EU eSubmission (EU Login). Typical eligibility for procurement published by EU bodies is open to economic operators established in EU Member States and possibly in third countries where EU procurement rules allow participation; bidders must consult the forthcoming tender documents for exact nationality and establishment conditions. The portal entry and requirement to use EU Login indicate emphasis on operators able to engage under EU procurement procedures and provide services in Europe.

Target Sector:Primary sector: human resources / organisational development / market research / survey services. Secondary themes: workplace wellbeing, organisational culture, leadership assessment, employee engagement, HR analytics and reporting.

Mentioned Countries:The document explicitly references Europe/Brussels for deadlines and time zone. The lead contracting authority is the European Economic and Social Committee (Belgium). No other specific countries are listed; the geographic reference is the EU/Brussels context.

Project Stage:Maturity expected: operational service delivery. The opportunity is for repeated implementation, analysis and reporting of staff surveys (operational delivery, not research concept). The supplier should be ready to provide immediate delivery and ongoing services across cycles (design, deployment, analysis, reporting, recommendations).

Funding Amount:The notice does not specify an estimated total contract value. It is published as a planned negotiated procedure for a middle/low value contract. The exact financial envelope will be provided in the forthcoming tender documents. Suppliers should expect procurement scale consistent with an EU institution framework agreement covering multiple survey cycles over up to 48 months.

Application Type:Method: planned negotiated procedure published as an ExA notice; expressions of interest must be submitted electronically via the EU Funding & Tenders Portal using an EU Login account. The formal tender will be launched as a negotiated procedure for low/middle value contract; submission method code is ESUBMISSION. The expression of interest stage uses a dedicated form on eTendering.

Nature of Support:Beneficiaries (the winning contractor) will receive monetary compensation under the service contract for delivering survey services. The support is thus monetary procurement payments in exchange for services, not grants or non-financial support.

Application Stages:Based on the publication type the likely stages are: 1) Expression of interest (electronic submission via eTendering form), 2) Invitation to negotiate or to submit an offer as part of the negotiated procedure, 3) Submission of final tender/proposal, 4) Evaluation and award, 5) Contract signature and mobilisation. The exact number and structure of stages will be set in the formal procurement documents but applicants should prepare for at least 3 to 4 formal stages from expression of interest to contract award.

Success Rates:No specific historic success rates are provided in the notice. As a negotiated procedure for a single framework agreement, the success rate will depend on the number of bidders invited to tender and the evaluation criteria. Typically, a single successful bidder is selected per lot; competitive success rates for EU public procurement vary widely and cannot be determined from this notice alone.

Co-funding Requirement:No co-funding from the supplier is required in the sense of grants; suppliers will be paid for services according to contract terms. There is no indication that the contracting authority expects cost-sharing or co-financing by the bidder. Normal procurement requirements (financial stability, insurance, performance guarantees if requested) may apply.

Templates and application forms:At the expression-of-interest stage bidders are instructed to use the dedicated form available on eTendering (EU Funding & Tenders Portal). No supporting documents are required at this stage. The formal tender will include tender documents, selection and award criteria, contractual terms and likely templates such as: administrative compliance checklist, standard tender submission forms, financial offer template, technical offer structure (methodology, team CVs, workplan), declaration on honor, legal entity form, and any specific selection/qualification questionnaires. Exact templates will be published with the negotiated procedure launch documents; bidders must register and monitor the portal for download.

1. 1Expression of interest start date: 11/08/2026 Europe/Brussels
2. 2Expression of interest deadline: 03/09/2026 00:59 Europe/Brussels (EXA registration deadline also referenced as 02/09/2026 23:59:59+02:00)
3. 3Indicative launch of the negotiated procedure: 10/09/2026 Europe/Brussels
4. 4Maximum contract duration (framework agreement): 48 months

Practical notes for interested suppliers:register for an EU Login account if you do not already have one; express interest using the dedicated eTendering form on the EU Funding & Tenders Portal within the stated deadline; no supporting documents are required at the expression of interest stage. Monitor the portal for the formal negotiated procedure launch and download the full tender dossier, which will specify selection and award criteria, templates, contractual terms and the procurement timetable.

Risks and clarifications to expect in the tender:Anticipate requirements around data protection (GDPR compliance), anonymisation of staff responses, multilingual surveys, secure survey platforms, robust statistical analysis, stakeholder workshops, clear reporting and recommendations, and potential onsite or remote engagement with HR and management. The tender will likely require proof of similar experience, CVs of key personnel, technical approach and methodology, and a commercial offer. Confirm whether subcontracting is permitted and details of liability/insurance.

This notice is an intention to launch a procurement and not the invitation to tender. Interested suppliers should treat dates as indicative until the negotiated procedure is officially launched on the portal. For questions during the EXA publication phase, the portal Q&A function is available; one public Q&A clarifies that no supporting documents are required at the expression of interest stage.

Footnotes

1. 1Full portal entry and details available at the EU Funding & Tenders Portal opportunity page: ec.europa.eu

This is a planned negotiated procurement by the European Economic and Social Committee for staff survey services, focused on recurring surveys that measure employee satisfaction, workplace culture, leadership effectiveness and staff wellbeing, and it is published as an intention to launch a future low or middle value procedure rather than as the final tender.[1]

Core procurement details

Who can apply and what is required now

• Any economic operator wishing to express interest may use the dedicated eTendering form.[1]
• An EU Login account is required for electronic submission.[1]
• No supporting documents are required at the expression of interest stage.[1]
• The publication does not state a consortium requirement, geographic restriction or special reserve for a specific category of bidders.[1]
• The full negotiated procedure and tender documentation have not yet been launched, so detailed technical specifications and award criteria are not yet available.[1]

Key dates and submission process

What the opportunity is about

The EESC states that it conducts staff surveys every two years as a cornerstone of its HR strategy to support a positive workplace environment, stronger staff engagement and better organisational effectiveness, so the later tender is likely to be aimed at end to end survey delivery, reporting and analysis for internal HR purposes.[1]

Practical applicant takeaways

• Monitor the portal closely because this notice is only an advance publication and the competitive phase will follow later.[1]
• Prepare to demonstrate capability in survey design, implementation, analysis and reporting because these are the functions implied by the subject matter and CPV code.[1]
• Be ready to express interest electronically within the stated window, since late expression of interest could prevent participation in the subsequent negotiated phase.[1]
• Do not expect to submit a full technical file at this stage, because the portal Q and A confirms that supporting documents are not needed for the expression of interest.[1]

Overall assessment

This is a relevant opportunity for firms experienced in HR surveys, employee engagement research and organisational diagnostics, but it is still at an early planning stage, so bidders should treat it as a market signal and prepare for a later invitation to negotiate rather than a fully open tender.[1]