Provision of Engineering Data Management (EDM/PLM) Services

This is an open public procurement tender (Procedure ID F4E-AMF-1911) issued by Fusion for Energy for Engineering Data Management (EDM/PLM) services. The scope covers support and maintenance of the existing ENOVIA SMARTEAM environment and delivery of a full replacement project including process consultancy, tool selection, deployment and configuration, data migration, and training. Submission is non-electronic and must be received by 15 April 2026, 16:00 UTC; main CPV code 72200000 (software programming and consultancy services). The estimated contract value is not specified in the notice and the full tender dossier is available on the EU Funding & Tenders Portal.

Tender F4E-AMF-1911 — Summary

What is funded

Provision of services to support the current ENOVIA SMARTEAM EDM environment and to deliver a full replacement project: process assessment and improvement for CAD, CAE and metrology data; tool selection consultancy; deployment, configuration and maintenance of the new EDM/PLM tool; migration of data and customisations; and training, knowledge transfer and post‑deployment support.

Who can apply:Commercial service providers and consultancies with proven EDM/PLM implementation, migration and training experience (companies or consortia able to deliver software configuration, data migration and engineering process consultancy). ¹

1. 1Tender type: Open procedure for services
2. 2Main CPV: 72200000 Software programming and consultancy services
3. 3Submission method: Non electronic (see tender documentation)

Estimated contract value:not specified in the published notice; consult the buyer profile and tender dossier for budget and loting details. Documents and submission instructions are available on the official tender page linked above.

Footnotes

1. 1Full tender documents, eligibility rules and contract conditions are on the EU Funding & Tenders Portal tender page: Tender page.

This opportunity is an open procedure service contract tender issued by Fusion for Energy (F4E) for the provision of Engineering Data Management and Product Lifecycle Management services. The scope covers sustaining support of the existing ENOVIA SMARTEAM environment, consultancy to assess and improve integrated engineering processes for CAD, CAE and Metrology data, selection of a replacement EDM tool, deployment, configuration and maintenance of the new tool, data migration from ENOVIA SMARTEAM including customizations, and comprehensive training, knowledge transfer, and support for the new solution. The procurement is published on the EU Funding & Tenders Portal and references CPV 72200000 Software programming and consultancy services. ¹

Administrative Essentials

Primary notice and buyer profile links:EU Funding & Tenders Portal tender page: F4E-AMF-1911 on EU Funding & Tenders; F4E e-procurement portal overview: F4E public tenders (EU-Supply).

Scope of Work and Technical Coverage

• Sustainment support to the current ENOVIA SMARTEAM environment at Fusion for Energy until full replacement.
• Project execution to replace ENOVIA SMARTEAM with a new EDM tool.
• Consultancy to assess and improve integrated engineering processes for technical data management at F4E, primarily involving CAD, CAE, and Metrology data.
• Consultancy to select a new EDM/PLM tool aligned with defined requirements.
• Management of deployment, configuration, and ongoing maintenance of the selected new tool.
• Management of data migration from ENOVIA SMARTEAM, including handling customizations, to the new environment.
• Training, knowledge transfer, and post-deployment support for the new tool.

Detailed Categorization and Structured Information

Eligible Applicant Types:Economic operators capable of delivering software programming and consultancy services in EDM/PLM contexts, including SMEs, large enterprises, specialized ICT and engineering software integrators, systems integrators, and consulting firms. Research-performing organizations and universities with proven service delivery capacity in EDM/PLM integration and migration may participate where eligible under EU procurement rules. Subcontractors and consortia are typically permitted in open procedures, subject to the tender documents. The notice does not explicitly restrict entity type beyond the competence to perform the services described.

Funding Type:Procurement service contract. The contracting authority purchases services; the winning tenderer is paid according to the contract terms.

Consortium Requirement:Not expressly specified in the excerpt. In EU open procedures, both single tenderers and joint tenders/consortia are typically allowed, with subcontracting options, subject to conditions in the tender specifications.

Beneficiary Scope (Geographic Eligibility):Not explicitly specified in the provided text. As an EU institutional procurement, eligibility generally follows EU procurement rules defined by the EU Financial Regulation and applicable procurement directives. Participation is typically open to economic operators established in EU Member States and, where provided by the procurement rules, in certain eligible third countries. Refer to the tender documents for definitive eligibility.

Target Sector:ICT and software services; engineering data management; PLM/EDM; CAD/CAE/Metrology data integration; enterprise software deployment; data migration; training and knowledge transfer; consulting for engineering process improvement.

Mentioned Countries:No specific countries are mentioned in the provided content. The opportunity is listed on the EU Funding & Tenders Portal and pertains to an EU contracting authority.

Project Stage:Service delivery covering analysis and consultancy, selection and design, implementation and configuration, data migration, and operational support and training. This spans assessment to deployment and transition to operations.

Funding Amount:Estimated total value is not provided in the available text. Tenderers should consult the tender documents and the TED notice for budgetary ceilings or lots if any.

Application Type:Open call for tenders with non-electronic submission specified. Tenders must be submitted in accordance with the instructions in the tender documents by the stated deadline.

Nature of Support:Money. The winning contractor will receive payments for services delivered under the contract terms.

Application Stages:One main submission stage under an open procedure, followed by evaluation. Clarifications may be requested by the contracting authority during evaluation as per procurement rules.

Success Rates:Not disclosed in the notice. Success rates depend on the number and quality of tenders received and the award criteria.

Co-funding Requirement:No co-funding by the contractor. This is a paid service contract; the contracting authority finances the procurement. Tenderers bear their proposal preparation costs.

Technical and Service Requirements Extracted from the Scope

• EDM/PLM support services for ENOVIA SMARTEAM until decommissioning.
• Engineering process assessment and improvement consulting, focusing on CAD, CAE, and Metrology data workflows and governance.
• Requirements-driven vendor/tool selection for the EDM/PLM replacement.
• End-to-end deployment, configuration, and maintenance management for the new EDM/PLM platform.
• Comprehensive data migration from ENOVIA SMARTEAM, including handling legacy customizations, data mapping, quality assurance, validation, and cutover planning.
• Training programs, knowledge transfer activities, user enablement, and post go-live support for the new solution.

Procurement Process Snapshot

1. 1Publication of the open procedure on the EU Funding & Tenders Portal and TED.
2. 2Tender preparation by economic operators in line with the specifications and submission instructions.
3. 3Non-electronic submission by the deadline specified: 15 April 2026, 16:00 (Brussels time).
4. 4Administrative and technical evaluation according to award criteria set in the tender documents; clarifications may be sought.
5. 5Contract award to the most economically advantageous tender as per award method specified in the full documents.

Expected Competences and Experience of Tenderers

• Demonstrated expertise in EDM/PLM platforms, including legacy ENOVIA SMARTEAM environments.
• Proven track record in complex enterprise software deployment, configuration, and lifecycle maintenance.
• Experience in engineering data domains, including CAD integration, CAE data workflows, and metrology data management and traceability.
• Data migration at scale, including schema mapping, customizations, data quality, validation, and user acceptance testing.
• Consultancy for process assessment and improvement in technical engineering environments.
• Development and delivery of structured training, documentation, and knowledge transfer programs for enterprise tools.
• Project and change management in regulated or public-sector environments aligned with EU procurement and data protection requirements.

Indicative Tender Submission Components and Templates

The portal excerpt indicates a non-electronic submission. While the specific templates are not included in the provided text, EU open procedure tenders typically require a complete administrative and technical dossier. The following outline reflects common structures; tenderers must follow the official instructions and forms in the tender documents.

• Cover letter and Tender Submission Form identifying the tenderer, any consortium members, and subcontractors.
• Declarations on Honour regarding exclusion grounds and selection criteria eligibility; where applicable, the European Single Procurement Document (ESPD).
• Administrative documents evidencing legal standing, financial capacity, and technical/professional capacity as required by the tender specifications.
• Technical offer detailing understanding of requirements, methodology, work breakdown, project management approach, quality assurance, risk management, data migration strategy, tool selection methodology, and training and support plan.
• Staffing plan and CVs of key experts, including roles, responsibilities, qualifications, certifications, and relevant project references.
• Detailed implementation plan and timeline, including milestones for assessment, tool selection, deployment, migration, testing, training, go-live, and hypercare.
• Service management and maintenance approach for the new tool, including SLAs, incident management, and configuration/change management processes.
• Security, data protection, and compliance measures, including handling of engineering data, access control, and auditability.
• References and case studies for similar EDM/PLM migrations and integrations, preferably including ENOVIA SMARTEAM replacement projects.
• Financial offer/pricing schedule, including breakdown by work package, rates, and any deliverable-based or time-and-materials components.
• Subcontracting plan and, where applicable, commitment letters from subcontractors; for joint tenders, a power of attorney or consortium agreement framework.
• Certificates or standards compliance where requested in the tender documents, such as ISO 9001 quality management, ISO/IEC 27001 information security, or equivalent, if relevant.
• Compliance matrices responding to mandatory requirements and award criteria, if provided in the templates.
• Signed forms for confidentiality, conflict of interest, and data protection where required by the contracting authority.

Key Dates and Milestones

• TED publication date: 19 February 2026.
• Deadline for receipt of tenders: 15 April 2026, 16:00 (Brussels time).
• Submission method: Non Electronic; follow the official instructions for physical or otherwise specified submission channels.
• Questions and Answers: A Q&A function is indicated on the portal; consult the tender page for deadlines to submit clarifications and to review responses.

Award and Contracting

The award method is not detailed in the provided text. Under open procedures, the contract is generally awarded to the most economically advantageous tender based on criteria defined in the tender documents, typically combining technical merit and price. Contract type is services. Any framework agreement or lots would be specified in the full tender dossier.

How to Access Documents and Apply

1. 1Access the official tender notice on the EU Funding & Tenders Portal and retrieve the tender dossier, including the specifications, submission instructions, forms, and annexes.
2. 2Review eligibility, exclusion, and selection criteria, and verify any geographic participation rules applicable to this procurement.
3. 3Prepare the administrative, technical, and financial offers following the structure and templates provided by the contracting authority.
4. 4Arrange non-electronic submission in the exact manner specified, ensuring timely delivery before the deadline and compliance with labelling and packaging instructions.
5. 5Monitor the portal’s Q&A section for any clarifications and updates and adjust the tender accordingly.

Summary and Explanation

This open service procurement by Fusion for Energy seeks a contractor to sustain and then replace the existing ENOVIA SMARTEAM engineering data management environment. The contractor will assess and improve engineering processes for CAD, CAE, and metrology data; assist in selecting a new EDM/PLM tool aligned with F4E’s requirements; manage deployment, configuration, and maintenance; migrate all relevant data and customizations from ENOVIA SMARTEAM; and provide training, knowledge transfer, and support for the new platform. The contract falls under CPV 72200000 Software programming and consultancy services. Submission is non-electronic and must reach the authority by 15 April 2026 at 16:00. Suitable bidders include ICT and engineering software integrators and consultancies with deep EDM/PLM capabilities and experience in complex data migrations and enterprise deployments. As with all EU open procedures, tenderers must conform to the official tender dossier for definitive eligibility, templates, submission instructions, and award criteria. ¹

Footnotes

1. 1Official sources: EU Funding & Tenders Portal tender page F4E-AMF-1911 on EU Funding & Tenders and F4E e-procurement portal overview F4E public tenders (EU-Supply). Content above is derived from the portal listing and the provided scope text.

Opportunity Overview

This is a public procurement tender issued by Fusion for Energy (F4E), the European Union agency managing Europe's contribution to the ITER fusion energy project. The tender seeks qualified service providers to deliver comprehensive Engineering Data Management (EDM) and Product Lifecycle Management (PLM) services, including ongoing support for the current ENOVIA SMARTEAM system and execution of a complete migration project to a new, modern EDM/PLM tool ¹.

Tender Reference and Basic Details:Procedure ID: F4E-AMF-1911. Published: 19 February 2026. Submission Deadline: 15 April 2026, 16:00 UTC. Submission Method: Non-Electronic. Procedure Type: Open Procedure. Contract Type: Services. Primary CPV Code: 72200000 (Software programming and consultancy services). Estimated Total Value: Not specified in available documentation.

About the Buyer Organization

Fusion for Energy (F4E) is the European Union organisation established in 2007 to manage Europe's contribution to ITER, the world's largest fusion energy experiment designed to demonstrate the scientific and technological feasibility of fusion power ². F4E maintains offices in four locations: Barcelona (Spain), Cadarache (France), Garching (Germany), and Rokkasho (Japan), with more than 450 staff members comprised of engineers, physicists, project managers and specialised administrative professionals ¹. F4E has extensive experience managing complex procurement, having executed over 1300 procurement contracts with industry totalling more than €7 billion in value, and has developed sophisticated engineering capacity and supply chain expertise in fusion energy components and systems ³.

Scope of Services

This tender encompasses two primary service components:ongoing operational support and a comprehensive system replacement project.

Component 1: Current System Support:Provision of support and maintenance services for the current ENOVIA SMARTEAM environment deployed at F4E, maintaining system operability and performance until complete replacement by the new tool is achieved ⁴.

Component 2: System Replacement Project:Execution of a comprehensive project to replace ENOVIA SMARTEAM with a modern EDM tool, encompassing four distinct work streams.

1. 1Process Consultancy: Assessment and improvement of integrated engineering processes for technical data management at F4E, with focus on Computer-Aided Design (CAD), Computer-Aided Engineering (CAE), and Metrology data workflows
2. 2Tool Selection Consultancy: Consultancy services for evaluating and selecting a new EDM/PLM tool to replace ENOVIA SMARTEAM based on F4E's defined functional and operational requirements
3. 3Deployment and Configuration: Management of deployment, configuration and ongoing maintenance of the newly selected tool, ensuring seamless integration with F4E operations
4. 4Data Migration: Comprehensive management of data migration from ENOVIA SMARTEAM to the new tool, including transfer of all stored data and customizations to preserve institutional knowledge and workflows
5. 5Training and Knowledge Transfer: Delivery of training programmes, knowledge transfer sessions, and post-implementation support to F4E staff to ensure effective adoption and utilisation of the new tool

Technical Background

ENOVIA SMARTEAM is a legacy Product Lifecycle Management system that has served F4E for engineering data and design management. While still supported and maintaining no official end-of-life announcement, organizations using SMARTEAM increasingly consider modernisation to enhance collaboration, scalability and integration with contemporary engineering environments ⁵. The migration represents a significant technology modernisation initiative that requires specialised expertise in both legacy system administration and contemporary PLM platforms.

Eligibility and Participation Requirements

This is an open procedure tender, meaning organisations meeting the specified criteria may participate. As this is a public procurement by an EU agency, standard EU procurement rules apply regarding eligibility. Prospective bidders should review the full tender documentation available on the EU Funding and Tenders Portal for detailed eligibility criteria, mandatory qualification requirements, selection criteria, and award procedures ⁴.

Preferred Qualifications and Capabilities:While specific mandatory qualifications are not detailed in available information, bidders with demonstrated expertise in the following areas will be well-positioned: ENOVIA SMARTEAM system administration, configuration and customisation; data migration from legacy SMARTEAM environments; modern EDM/PLM platform implementation (including platforms such as Dassault Systemes 3DEXPERIENCE, PTC Windchill, Siemens Teamcenter, or equivalent enterprise solutions); engineering process consultancy for CAD/CAE environments; and complex technical training delivery in large organisations.

Key Submission and Procedural Information

Tenders must be submitted by the deadline using the specified non-electronic submission method. The procedure is an open public procurement, meaning any qualified organisation may submit a proposal. Award will be determined according to evaluation criteria specified in the full tender documentation. Questions regarding the tender should be submitted through the Q&A mechanism available on the EU Funding and Tenders Portal.

Critical Deadline:15 April 2026, 16:00 UTC. Late submissions will not be accepted.

Where to Find Additional Information

Complete tender documentation, evaluation criteria, technical specifications, and submission requirements are available through the EU Funding and Tenders Portal at EU Funding and Tenders Portal. Search using the procedure identifier F4E-AMF-1911 or tender title. Questions should be submitted through the portal's Q&A system. Contact information for F4E is available on the organisation's official website Fusion for Energy including an Industrial Liaison Officer Network that can provide guidance on technical and contractual matters for potential bidders.

Strategic Context and Opportunity Significance

F4E's modernisation of its engineering data management infrastructure reflects broader European Union commitments to advancing fusion energy technology and innovation. As Europe's lead agency for fusion energy research and the ITER project, F4E manages Europe's scientific and industrial contributions to one of the world's largest international research collaborations. The successful completion of this EDM/PLM modernisation will support F4E's ability to manage complex international engineering projects, enhance collaboration across its distributed office network spanning Europe and Japan, and strengthen Europe's competitive position in the emerging fusion energy industry. This procurement presents a significant opportunity for service providers with expertise in enterprise digital transformation within research and advanced technology environments.

Footnotes

1. 1F4E staff information and office locations: Who we are - Fusion for Energy
2. 2F4E role and mission in ITER and fusion energy: Fusion for Energy and Fusion for Energy (F4E) - European Union
3. 3F4E procurement experience and industrial engagement: A Fusion Engine for Growth: A European Industrial Strategy for Fusion Energy, noting F4E has managed over 1300 procurement contracts totalling more than €7 billion ³
4. 4Official tender details and documentation: EU Funding and Tenders Portal - F4E-AMF-1911
5. 5ENOVIA SMARTEAM context and modernisation considerations: Managing ENOVIA SMARTEAM and migration options to 3DEXPERIENCE platform represent current industry trends toward cloud-based, scalable PLM solutions ⁵