Acquisition, Development, Hosting and Support of the EuroHPC JU Access Calls Peer-Review Platform

EuroHPC JU has issued an open tender (EUROHPC/2026/OP/0004) for the acquisition, deployment, hosting and support of a production-ready peer-review platform to manage access calls for EuroHPC supercomputers, AI Factories and quantum computers. The contract has a maximum estimated value of €1,800,000 and a potential duration of up to 60 months (Phase 1: 12 months, Phase 2: 24 months, plus two optional 12-month renewals), with award by best price-quality ratio (70 percent quality, 30 percent price). Mandatory requirements include migration of data from the PRACE portal, EU/EEA cloud hosting, GDPR compliance, transfer of software IP to EuroHPC JU, and specified service levels and guarantees including 30 percent pre-financing and a 10 percent performance guarantee. Submission is electronic via the EU Funding and Tenders Portal, with questions by 22 April 2026, tender deadline 30 April 2026 at 17:00 CET and public opening on 4 May 2026.

What is being procured

Scope

Acquisition, deployment, hosting, migration, operation and evolution of a dedicated peer‑review platform to manage EuroHPC access calls (supercomputers, AI Factories, quantum). Includes data migration from the existing portal, staging and production hosting in the EU, support, maintenance and software evolution.

Contract length:Initial minimum 3 years (Phase 1 and Phase 2), option to renew yearly up to two times for a maximum of 5 years total.

Who can apply

Open procedure for economic operators registered in the EU Participant Register. Single suppliers or consortia may tender; subcontracting and reliance on third‑party capacities permitted but must be declared. Hosting and data processing must be located in EU/EFTA and comply with GDPR.

Budget and award

Estimated total value:€1 800 000. Award method: best price‑quality ratio. The procurement covers software licence(s), system installation, data migration, hosting, support and software evolution across the contract phases.

Key deadlines:TED publication date 12/03/2026. Deadline for receipt of tenders: 30/04/2026 17:00 (Europe/Luxembourg). Public opening: 04/05/2026 11:00 Europe/Luxembourg ¹.

How to apply

Submit tenders electronically via the EU Funding & Tenders Portal eSubmission. Tenders must follow the Invitation to Tender, Administrative and Technical Specifications and use the provided financial and technical response templates; PIC registration is required.

1. 1Download procurement documents and templates from the Funding & Tenders Portal F&T Portal
2. 2Prepare technical offer addressing mandatory, very high and high requirements and deliverables (data migration, hosting, security, integrations)
3. 3Submit financial tender using Annex 6 template and provide required guarantees as specified

For full procurement documentation (invitation to tender, tender specifications, draft contract, Annexes 6 and 7), use the official call page on the Funding & Tenders Portal Tender dossier ¹.

Footnotes

1. 1Official procurement dossier, submission instructions and templates are available on the Funding & Tenders Portal tender page linked above.

The European High-Performance Computing Joint Undertaking (EuroHPC JU) is running an open procurement procedure to acquire, further develop, host, and support a production-grade Peer-Review Platform (PRP) that manages access calls and international peer-review workflows for EuroHPC supercomputers, AI Factories, and quantum computers. The contract covers supply of software and related services with end-to-end operation, data migration from the current PRACE portal, customisation, integration with the EuroHPC Federation Platform (EFP), and multi-year support under strict service levels, security, and GDPR constraints. The procurement explicitly seeks an existing, mature platform already in production for scientific peer review in the EU; proposals to develop a new platform from scratch are out of scope and will be rejected.

Official references and key links:Call page and eSubmission: EU Funding & Tenders Portal – Tender details Tender notice (TED): 50/2026 172873-2026. Contracting authority: European High-Performance Computing Joint Undertaking (EuroHPC JU). Documents include the Invitation to tender, Administrative and Technical Tender Specifications, Draft Contract, Annex 6 Financial Response template, Annex 7 Technical Response template.

Opportunity Snapshot

• Procedure type: Open procedure; award by best price-quality ratio (70% quality, 30% price).
• Submission method: Electronic via eSubmission on the EU Funding & Tenders Portal (PIC required).
• Deadlines: Questions by 22/04/2026 23:59 (Europe/Luxembourg); Tenders by 30/04/2026 17:00 (Europe/Luxembourg); Public opening 04/05/2026 11:00 (Europe/Luxembourg).
• TED publication date: 12/03/2026.
• Estimated total value: €1,800,000.
• Nature of the contract: Supplies (software package and information systems; CPV 48000000) with associated services.
• Contract duration: Up to 60 months (Phase 1: 12 months; Phase 2: 24 months; plus two potential 12-month renewals).

Scope of Work and Core Objectives

EuroHPC JU requires an operational, configurable peer-review platform capable of managing multiple access calls, their workflows, evaluations, and role-based interactions (admin and user portals), hosted redundantly within the EU, with integration to the forthcoming EuroHPC Federation Platform (EFP). The contractor must migrate current EuroHPC peer-review data from the PRACE portal, ensure business continuity, provide user support, evolve the software to meet Very High and High target requirements over phased deployments, and adhere to strict security, service availability, GDPR, and data residency requirements.

Phased Implementation and Milestones

Functional, Technical, and Service Requirements

Requirements are categorised as Mandatory (must be in place by Phase 1.1), Very High (to Phase 1 end), High (to Phase 2 end), and Documentation. Highlights below reference the full numbered list contained in the Technical Specifications and Technical Response template.

Data migration (DM1–DM4):Mandatory: migration plan; capability to interpret large heterogeneous databases; migration of open calls by M4. Very High: migration of closed calls by M9. Scope includes forms and fields, option groups, call/cut-off setup, proposals and workflows, users and roles, partitions and resources, and email templates.

Core functionality (CF1–CF12):Mandatory: fully operational admin and user portals within 4 months; separate URLs; full hosting and operations; EuroHPC domain branding; EU cloud hosting across at least two remote EU locations in different countries with failover; user registration and profile; full role access. Very High: systems/partitions/resources management; dashboards across portals; high-level customisation of calls/workflows/forms; evaluations management.

Processes and supported features (PI1–PI5; F1–F36):Mandatory: platform configured for all current EuroHPC access calls and their workflows (Extreme Scale, Regular, Benchmark, Development, AI for Science and Collaborative EU Projects, AI Factory 3 streams, Quantum); user profiles; proposal ID logic; user database manager; export/download management; form data types; user profile fields; required roles. Very High: systems/partitions/resources manager; bulk actions; documentation manager; calls manager; forms manager; evaluations manager; reporting/notifications; permissions/visibility; user dashboards; email templates; invitation and multi-role management; proposal status generator. High: statistics; ticketing; user email changes; options group manager; proposal collaborators; institutions categorisation; eligibility and conflict-of-interest checks; meeting organiser/manager; federation interface; user history; admin delegation; form validation; newsfeed; admin change tracking; multitenancy; comments/feedback; certificate generator; results repository.

Supported form field types (FF1):Includes text, textarea, title, email, instructions, spacing/dividers, select/multi-select, multi-text, checkbox, toggle, file upload (PDF), number (with separators), phone number, date, Partition selector, resource request number field linked to Partition Manager, reusable group fields, IF/THEN conditionals (visibility, required, valid, editable, sum; equal, not equal, non-empty, ranges, greater/lesser, min/max length).

User profiles and roles (UP1; UR1–UR2):Profile fields include personal information, organisation details, research profile, agreements, and account settings; admin overview includes notes, history, document uploads, and block user. Roles: Admin (ADM), Peer-Review Officer (PRO), Applicant (APP), Computing Centre Representative (CCR), Technical Reviewer (TR), ARC Chair, Domain Panel Chair (DPC), Rapporteur (RAP), Scientific Reviewer (SR), Call Coordinator/Industrial Innovation Group Representative (CC), Federation Representative (FR), EuroHPC JU Staff (JU). Custom roles are a Very High requirement by end of Phase 1.

Advanced features and software evolution (SW1–SW3; FP1–FP4; AF1–AF2):EuroHPC requires transfer of IP for the PRP underlying software to the JU, including an independent self-contained codebase and forked branches for any pre-existing code; comprehensive technical, build, and QA documentation and test examples. Mandatory export of awarded proposal data for EFP. Very High integration with EFP via agreed API; user/admin SSO with MyAccessID; notifications, extension and resource request flows; monitoring of project consumption, alerts, and request management. Advanced functionality includes integration options with existing EU tools (expert, payments, budget management) and AI capabilities for expert selection, eligibility checks, project monitoring, automated notifications, and analytics.

Project management, services and SLAs (SV1–SV10; AT1–AT2):EU-hosted main and backup environments in separate EU cloud zones; staging environments; on-call admin and end-user support; full responsibility for data migration in and readiness for handover/migration out; strict GDPR compliance with configurable consent, form fields, and data-use settings; admin and end-user documentation from Phase 1.1, plus video tutorials (Very High) by Phase 1 end; functional analysis and QA reporting (Very High) by Phase 1 end. Acceptance testing includes end-to-end user registration, proposal submission, evaluation workflow through decision and result submission, call creation and form creation, and reporting/statistics; additional EFP integration tests are Very High by Phase 1 end.

Who Should Apply: Eligibility and Capacity Requirements

Eligible Applicant Types:Participation is open to economic operators within the scope of the EU Treaties and international organisations; it is also open to natural and legal persons established in third countries with an EU special agreement in public procurement on the terms of that agreement. The WTO GPA does not apply. Typical eligible applicants include: software vendors and SaaS providers with production-grade peer-review platforms; ICT integrators; cloud service providers operating EU data centres; SMEs and large enterprises; consortia combining software, hosting, and service expertise; universities/research institutes or nonprofit providers, if acting as economic operators; public-private partnerships; international organisations that can meet procurement access rules.

Selection Criteria and Team Requirements:Economic and financial capacity: average yearly turnover of the last two financial years above €650,000 or turnover of the latest financial year above €650,000. Technical and professional capacity: at least one similar project operational in the last three years for each of the following: i) developing, hosting, and supporting online platforms for peer-reviewed evaluations allocating supercomputing resources in Europe; ii) web development/design, data management/visualisation, and end-user content design. Team: minimum five staff covering project manager (≥5 years), frontend and backend developers (each ≥5 years), UX/UI web designer (≥3 years), and system administrators (≥2 years). At least one operational team located in the EU and EFTA countries must provide support to the platform.

Exclusion and access rules:Entities subject to EU restrictive measures are excluded. All involved entities and subcontractors must have access to procurement under EU rules. Declarations on Honour and supporting evidence are required per the Administrative Specifications.

Contracting, Budget, Payments, and Guarantees

• Estimated total value: €1,800,000 for up to 60 months.
• Contract phases and renewals: Phase 1 (12 months), Phase 2 (24 months), two renewals of 12 months each at EuroHPC JU’s discretion based on positive KPI/SLA performance.
• Payments: pre-financing up to 30% (against guarantee); interim payments keyed to deployments (e.g., M9, M12, M24, M36) and deliverables including KPI reports; balance per Draft Contract. E-invoicing/eSubmission via the Portal or as instructed.
• Guarantees: performance guarantee equal to 10% of the value of Phases 1 and 2; pre-financing guarantee where applicable.
• Price revision: not applicable.
• VAT: EU privilege and immunities rules apply; see invoicing clauses and local exemptions.
• SLAs: 98% yearly portal availability; 4-hour response and 24-hour service restoration for unavailability; next business day acknowledgement and 2-day fix for software bugs; new agreed features delivered within 5 working days; 80% incident resolution within 1 day.

Access Calls and Workflow Coverage

The PRP must fully implement and support EuroHPC’s portfolio of access calls, including end-to-end evaluation workflows, role permissions, and status/notifications, with parameterisation per call and cut-off. Calls include Extreme Scale Access, Regular Access, Benchmark Access, Development Access, AI for Science and Collaborative EU Projects, AI Factory Large Scale Access, AI Factory Fast Lane and Playground (continuous), and Quantum Access. The technical specifications provide stepwise logic, visibility, and notifications for each workflow; features such as assignment, COI/eligibility screens, report consolidation, ARC/RAP meetings, result communication, award acceptance, extensions, and final reporting must be supported and configurable.

Security, Data Protection, and Data Residency

• Hosting within EU cloud with main and backup environments in different EU countries; quick failover between zones.
• Personal data processing confined to EU/EEA territories; data centres in the EU/EEA; no access outside EU/EEA without prior authorisation; compliance with Regulation (EU) 2018/1725 for EU institutions.
• GDPR principles enforced, including configurable consent, data minimisation, field-level visibility and reuse control, and user rights; privacy notices and role-based access are mandatory.
• At contract end (or at the end of Phase 1 if not continued), personal data must be returned or effectively deleted, unless longer retention is required by Union or national law.

Intellectual Property and Exploitation of Results

EuroHPC JU will own the PRP software underlying the delivered solution, including a self-contained codebase and all forks of pre-existing code used; the contractor must provide complete software packages with build, operation, and enhancement documentation, QA artefacts, and test cases. Pre-existing rights incorporated must be identified, with evidence of rights acquisition and applicable open-source licences included. EuroHPC JU acquires broad exploitation rights, including reproduction, distribution, communication, adaptation, translation, database rights, patents/trademarks/know-how where relevant, licensing to third parties cooperating with EuroHPC JU, and visibility clauses.

How to Apply and What to Submit

1. 1Register and obtain a PIC in the Participant Register; ensure SME status is up to date if relevant.
2. 2Prepare the Technical Offer using Annex 7 Technical Response template, addressing every requirement group with readiness levels, implementation phases, and deployment timeline. Include data migration plan, hosting architecture, security design, GDPR approach, acceptance testing plan, and service model.
3. 3Prepare the Financial Offer using Annex 6 Financial Response template, pricing Phase 1 and Phase 2 items, and unit/lump costs for renewals as requested.
4. 4Provide all Administrative documents listed in Annex 1 of the Administrative Specifications: Declarations on Honour for exclusion and selection criteria; evidence of signatory authorisation; Agreement/Power of Attorney for joint tenders; list of identified subcontractors and their commitment letters; commitment letters for capacity-reliance entities; selection evidence (turnover accounts, project references, CVs for required roles).
5. 5Submit electronically via eSubmission before the deadline. Use supported browsers, adhere to file size and naming limits, and keep the submission receipt/timestamp. Until the deadline, you may withdraw or replace the submission.

Evaluation and award:Administrative compliance; non-exclusion; access to procurement; selection criteria; compliance with minimum requirements; and award criteria. Quality weighting is 70 points total across three criteria: 1) Operating Aspects – platform implementation and functionality (96 points, minimum 47), including data migration, core functionality, process implementation, features, fields, profiles and roles; 2) Advanced Features and Software Evolution (21 points, minimum 10), including federation integration and advanced functionality; 3) Project Management and Services (15 points, minimum 7), including quality of services and acceptance testing. Combined with price (30%), the best price-quality ratio determines the award.

Categorisation Answers

Eligible Applicant Types:Eligible applicants are economic operators with access to EU procurement: SMEs, large enterprises, software/SaaS vendors, ICT integrators, cloud hosting providers, universities or research institutes acting as suppliers, nonprofits and NGOs acting as suppliers, public-private partnerships, and international organisations that meet access rules. Consortia are allowed. Subcontracting and capacity reliance are permitted with required commitments.

Funding Type:Procurement contract for supplies and services (not a grant). The beneficiary is paid for deliverables and services under the contract terms.

Consortium Requirement:Single tenderers or joint tenders (consortia) are permitted. All group members are jointly and severally liable, with a group leader as single point of contact. Subcontracting is allowed.

Beneficiary Scope (Geographic Eligibility):Open to natural and legal persons within the scope of the EU Treaties, and to international organisations. Also open to natural and legal persons established in a third country with a specific EU agreement on public procurement, under that agreement. The WTO GPA does not apply. Data hosting and processing must be in the EU/EEA; at least one operational support team must be in EU or EFTA countries.

Target Sector:ICT and software services; high-performance computing (HPC); AI and AI Factories; quantum computing; research infrastructure; cybersecurity and GDPR compliance; cloud hosting and SaaS; scientific peer-review workflow management; data management and analytics.

Mentioned Countries:Luxembourg, Slovenia, Czech Republic, Bulgaria, Portugal, Finland, Italy, Spain, Germany, Sweden, Greece, France, Ireland, Hungary, Poland, Netherlands. The call is EU-wide and subject to EU procurement rules.

Project Stage:Deployment and operation of a mature, production peer-review platform; data migration; customisation; validation and acceptance; integration; continuous evolution with advanced and high-priority features through Phase 2; maintenance and support in renewals.

Funding Amount:Estimated total value €1,800,000 for up to 60 months (initial 36 months plus two possible 12-month renewals). Payments include potential pre-financing, multiple interim payments tied to deployments and deliverables, and final balance.

Application Type:Open call for tenders; single submission via eSubmission; public opening; evaluation based on exclusion, selection, and award criteria. No rolling or two-stage application.

Nature of Support:Monetary remuneration via a contract for supplies and services. Not a grant and no sub-award funding to third parties.

Application Stages:Single-stage submission and evaluation under the open procedure. Clarification may be requested during evaluation; additional evidence may be requested from the winning tenderer before signature.

Success Rates:Not specified. No historical success statistics are provided for this unique procurement.

Co-funding Requirement:No co-funding is required; this is a paid procurement contract. Financial guarantees may be required for pre-financing and performance (10%).

Templates and Structure of the Application

Annex 7 – Technical Response Template (structure guidance):1) Categorization of requirements: indicate Mandatory, Very High, High, and Documentation items with readiness level and implementation phase. 2) Executive summary/introduction: tenderer/consortium info, key features, high-level implementation and installation plan. 3) Technical specifications summary: complete response matrices for Operating Aspects (data migration DM1–DM4; core CF1–CF12; peer-review processes PI1–PI5; features F1–F36; form fields FF1; user profile fields UP1; user roles UR1–UR2), Advanced Features and Software Evolution (SW1–SW3; federation FP1–FP4; advanced functionality AF1–AF2), Project Management and Services (quality of services SV1–SV10; acceptance testing AT1–AT2). For each requirement, provide detailed response text and a readiness level (e.g., available, configurable, roadmap with target deployment).

Annex 6 – Financial Response Template (guidance):Price lines typically include: Software licence, system installation, data migration, first-year operation, and Very High capabilities (Phase 1); second and third year operations, support, maintenance, software evolution, and High capabilities (Phase 2); renewals: fourth and fifth year operations, support, maintenance, software evolution. Provide totals per phase and overall total.

Administrative dossier (per Annex 1 – List of documents):Submit: Declarations on Honour (exclusion and selection); evidence of signatory authorisation; Agreement/Power of Attorney for consortia; list of identified subcontractors plus commitment letters; commitment letters for capacity-reliance entities; exclusion evidence (as applicable); legal capacity proof (trade/professional register); economic and financial capacity (audited P&L/balance sheets); technical references for T1/T2; CVs for P1–P4 roles; and tender data (technical and financial) uploaded in the correct sections. Ensure PIC registration and correct use of eSubmission sections and filenames.

Key Compliance Notes and Risks

• Out of scope: proposals that attempt to build a brand-new platform rather than supply and evolve an existing mature PRP already used for scientific peer review in the EU.
• Hosting and data residency: any processing or hosting outside the EU/EEA or in non-compliant zones will breach requirements.
• GDPR and EU institutional data protection: failure to implement consent, access control, data subject rights, and EU/EEA residence will be non-compliant.
• IP transfer: inability or unwillingness to transfer IP for the PRP underlying software and to provide a forked, self-contained codebase with full documentation is disqualifying.
• SLA gaps: inability to meet availability, response, and fix SLAs risks scoring and contract performance penalties.
• Security and integration: failure to plan for MyAccessID authentication and EFP API integration by Phase 1 end will reduce scores.

Contact and Support

All communications during the procedure must occur through the Q&A function on the EU Funding & Tenders Portal page or via the contact channels indicated in the Invitation to Tender. Public Q&A updates are published on the call page. For eSubmission technical issues, consult system requirements and helpdesk links from the Portal.

Long Summary and Explanation

This EuroHPC JU procurement seeks a robust, configurable, enterprise-grade peer-review platform to run the full lifecycle of EuroHPC access calls across HPC, AI Factories, and quantum infrastructures. The winning supplier will deliver and operate separate admin and user portals configured for all EuroHPC call types, migrate historical and ongoing data from the PRACE portal, and implement rich workflow features such as role-based assignments, COI/eligibility checks, multi-step scientific and technical reviews, dashboards, custom forms, notifications, and dynamic status tracking. The platform must be hosted redundantly across EU cloud zones in two different countries, comply with GDPR and EU institutional data protection mandates, and integrate with the EuroHPC Federation Platform to enable seamless onboarding, monitoring, consumption alerts, and request management for extensions and additional resources. The solution must be based on an existing, proven product; the contractor must transfer software IP to EuroHPC JU by providing a forked, self-contained codebase and comprehensive technical, build, and QA documentation. Over two phases, the supplier will implement Very High and High target features, including statistics and visualisations, ticketing, multitenancy, certificates, and a results repository, alongside potential AI-driven capabilities for expert selection, eligibility checks, and analytics. Strong selection criteria emphasise financial solidity, recent relevant EU peer-review deployments, and a qualified core team located in the EU/EFTA. The award relies on a thorough quality assessment of operating aspects, software evolution and integration, and service/QA, combined with price. This is a single-stage, open tender remunerating the supplier via a multi-year contract with interim payments tied to milestones; no co-funding is required, though performance and pre-financing guarantees may apply. For capable ICT providers with a mature peer-review SaaS and EU-grade hosting and compliance, this opportunity offers a comprehensive, long-term engagement to underpin Europe’s flagship HPC, AI, and quantum access processes.

Opportunity Overview

This is an open procedure tender (EUROHPC/2026/OP/0004) issued by the European High-Performance Computing Joint Undertaking (EuroHPC JU) for the acquisition, development, hosting, and support of a tailor-made peer-review platform. The platform manages international peer-review processes ensuring open, fair, and unbiased access to EuroHPC supercomputers, AI Factories, and Quantum Computers. EuroHPC seeks to migrate from the existing PRACE platform, deploying a production-ready solution with data migration, evolution for specific workflows, hosting in European clouds, and up to 5 years of support including two optional 1-year renewals.

Key Dates:TED publication: 12 March 2026. Deadline for questions: 22 April 2026. Tender submission deadline: 30 April 2026 at 17:00 CET. Public opening: 4 May 2026 at 11:00 CET. EU Funding Portal

Estimated Value:€1,800,000 (maximum total value). CPV: 48000000 - Software package and information systems. Nature: Supplies. Award method: Best price-quality ratio (Price 30%, Quality 70%).

Eligibility and Who Can Apply

Open to all economic operators from EU Member States, EFTA countries, and third countries with relevant agreements. Natural and legal persons within the scope of EU Treaties or international organisations may participate. Joint tenders and subcontracting permitted. Must register in the Participant Register for a PIC. Exclusion criteria apply for bankruptcy, tax/social security breaches, fraud, corruption, terrorism, child labour, or significant deficiencies in prior EU contracts. No WTO GPA applicability.

Selection Criteria

• Legal/Regulatory: Proof of trade/professional register enrolment.
• Economic/Financial: Average turnover last 2 years or latest year above €650,000 (consolidated for joint tenders).
• Technical/Professional: At least 1 similar project (peer-review for supercomputing allocation) operational in last 3 years; experience in web development, data management, content design. Team: EU/EFTA-based team of 5+ (project manager 5+ years, frontend/backend developers 5+ years, web designer 3+ years, sysadmins 2+ years).

Scope of Work and Technical Requirements

Procure existing production-ready peer-review platform (no new development from scratch). Deploy admin/user portals under EuroHPC domain, hosted in EU clouds (2+ locations for failover, 98% uptime). Migrate data from PRACE portal (open/closed calls, users, workflows). Implement workflows for 9 access call types (Extreme Scale, Regular, Benchmark, etc.). Support roles (Admin, Applicant, CCR, etc.), custom forms, dashboards, notifications, exports. Evolve with Very High/High priority features (e.g., resource manager, AI integration) over Phases 1-2.

Implementation Phases

Key Features by Priority

• Mandatory (Phase 1.1): User profiles/roles, proposal ID generator, user database, exports, core portals, GDPR compliance, data migration plan.
• Very High (Phases 1.2-1.3): Systems/partitions manager, bulk actions, calls/forms manager, evaluations manager, dashboards, invitations, multi-roles.
• High (Phase 2): Statistics, ticketing, eligibility/CoI checks, meetings, EFP integration, AI capabilities.
• Documentation: Software/code docs, QA tests, user guides, video tutorials.

Service Levels

• 98% yearly uptime; response to outages: 4h/restore 24h.
• Bug fix: Next business day ack, 2 days resolution.
• New features: 5 working days post-agreement.
• Helpdesk: 80% incidents resolved in 1 day.
• Team: 5+ EU/EFTA staff (PM, devs, designer, admins).

Financial Details and Payment

Structure:Phase 1+2: Software license/installation/data migration/1st year ops (Very High features); Years 2-3 ops/maintenance (High features). Renewals: Years 4-5 maintenance. Total max €1.8M. Pre-financing 30% (guarantee required). Interim payments post-deployments (M9, M12, M24, M36). Balance post-final deployment.

Guarantees

• Pre-financing guarantee: 30% of Phase 1+2.
• Performance guarantee: 10% of Phase 1+2.

Evaluation and Award Criteria

Best price-quality ratio. Quality (70%):Operating aspects (47 pts min), Advanced features (10 pts min), Project mgmt/services (7 pts min); overall min 64/132 pts. Price (30%). Mandatory requirements must be met or rejection.

Submission Requirements

1. 1Electronic via eSubmission on EU Portal (PIC required).
2. 2Documents: Declaration on Honour (exclusion/selection), admin/technical/financial offers using templates, CVs for team, financial statements, project lists.
3. 3Technical response: Executive summary, specs tables with readiness levels.
4. 4Financial: Excel template (Phases/Renewals). Max 200 attachments (<50MB each).

Tenders exceeding max value rejected. Validity:As per notice. Questions via portal. No variants.

IPR and Data Protection

EuroHPC acquires full ownership of results/software (fork pre-existing code). Licence pre-existing rights royalty-free/irrevocable. GDPR compliance mandatory; data in EU/EEA only. Detailed workflows in Technical Specs.

Risks and Considerations

• Must use existing mature platform; new dev rejected.
• Data migration complexity from PRACE.
• Phased payments tied to deployments/KPIs.
• 10% performance guarantee.
• Termination possible for convenience (4 months notice) or breach.

Primary source:EU Funding Portal. Documents: Invitation, Admin/Tech Specs, Draft Contract, Financial/Technical templates. TED: TED Notice. EuroHPC: EuroHPC JU. ¹

Footnotes

1. 1All data from official EU portal scraping and documents as of analysis date. Verify latest on portal before submission.