Provision of ammunition, accessories for service weapons and training equipment and provision of services for service weapons (compact 9x19 mm semi-au...

FRONTEX has published an open call for tenders (FRONTEX/2025/OP/0046, TED ref 87/2026) to establish framework contracts for the supply of ammunition, accessories, training equipment and related services for compact 9x19 mm semi-automatic pistols (Glock 45), divided into five lots with an indicative total value of €3,000,000 for up to 48 months. Tenders must be submitted electronically via the EU Funding & Tenders Portal eSubmission system by 11 June 2026 16:00 (Europe/Warsaw), with questions due by 1 June 2026 23:59 (Europe/Warsaw). Eligible economic operators established within the EU/EEA and specified third countries may apply and must meet exclusion, legal, financial (minimum turnover and insurance) and technical (references, ISO 9001 or equivalent) selection criteria. Awards for each lot will be made per best value for money using a 60% technical and 40% price weighting, with delivery DDP to the Warsaw area unless otherwise agreed.

What it funds

Open tender to establish framework contract(s) for supply, maintenance and training related to compact 9x19 mm semi‑automatic pistols (Glock 45): ammunition (FMJ and deformation), holsters and tactical accessories, spare parts and maintenance services, training (armourer courses) and force‑on‑force equipment and marker ammunition. Contracts are framework agreements implemented by order forms.

Who can apply

Economic operators (natural or legal persons) established in the EU/EEA and eligible third countries, alone or in joint tenders. Subcontracting and reliance on other entities is allowed but must be declared and documented; all involved entities must meet exclusion and selection checks.

Value and lots

Estimated total value for all lots (max. 4‑year framework) €3 000 000. Individual lot indicative ceilings: Lot 1 accessories/maintenance/training €193 000; Lot 2 holsters/accessories €781 000; Lot 3 tactical accessories €290 000; Lot 4 ammunition €846 000; Lot 5 force‑on‑force deliveries and services €890 000. Final orders will be placed via order forms under the framework contract.

Deadlines:Deadline for receipt of tenders: 11 June 2026 16:00 (Warsaw local time). Public opening: 12 June 2026 11:00. Questions cut‑off: 1 June 2026 23:59. See procurement notice for timestamps ¹.

Key procurement features

1. 1Procedure: open procedure, electronic submission via F&T Portal (EU Login required).
2. 2Contract type: framework agreement (max. duration up to 48 months including extensions); implementation by order forms.
3. 3Award method: best price‑quality ratio (technical 60% / price 40%).
4. 4Selection: legal, economic/financial (minimum turnovers and insurance levels per lot), and technical capacity (experience, ISO 9001 or equivalent).
5. 5Technical tests: Lot 5 marker rounds include on‑site performance/accuracy and reliability tests as part of technical evaluation.

How to apply / documents

Submit tender electronically via the EU Funding & Tenders Portal eSubmission system. Required documents include Tender Submission Form, Declaration on Honour, technical proposal (compliance matrix and supporting evidence), financial proposal (Annex IV forms per lot) and relevant commitment letters for subcontractors or relied‑upon entities. Follow the templates in the tender dossier and Annexes I–X.

Other important notes

Deliveries are DDP to Frontex storage in Warsaw area unless otherwise agreed. Warranty and after‑sales obligations, obsolescence handling and spare parts availability are mandatory; warranty minimums vary by lot and are scored in the technical evaluation. Tenderers must respect export/import and national rules for weapons and ammunition and hold any required licences.

Footnotes

1. 1Full procurement notice, specifications, annexes and submission instructions are available on the EU Funding & Tenders Portal: Funding & Tenders Portal (procedure FRONTEX/2025/OP/0046).

Short overview

The European Border and Coast Guard Agency (FRONTEX) published an open procedure framework tender (FRONTEX/2025/OP/0046, TED ref 87/2026 309876-2026) to establish framework supply contracts for ammunition, accessories for service weapons (compact 9x19 mm semi-automatic pistol, Glock 45), training equipment and related services including maintenance, armourer training and force-on-force training supplies and services. The estimated total value across all lots for up to 4 years is €3 000 000. Submissions are electronic through the EU Funding & Tenders Portal (eSubmission) and require EU Login. The TED publication date was 06/05/2026, public opening 12/06/2026 and tender deadline 11/06/2026 16:00 Europe/Warsaw. Documents (Invitation, Annexes I–X, Draft Contract, Financial templates) were published in English. FRONTEX tender on F&T Portal ¹

Lead contracting authority:European Border and Coast Guard Agency (FRONTEX), Plac Europejski 6, 00-844 Warsaw, Poland

Procedure type and submission:Open procedure; electronic submission exclusively via eSubmission in the EU Funding & Tenders Portal; EU Login required; 2-factor authentication mandatory from 30 June 2026.

Structure of the opportunity (lots and estimated values and volumes)

1. 1Lot 1: Accessories, maintenance and training for Glock 45 — estimated maximum value €193 000. Includes armourer courses (contractor premises and in Warsaw), armourer trainer certification, armorer services and spare parts kits, pistol cases, gauges, RFID tags, magazines, weapon maintenance services and weapons disposal.
2. 2Lot 2: Holsters and accessories for Glock 45 — estimated maximum value €781 000. Includes holster sets (drop-leg, belt, MOLLE), magazine pouches (single/double), retention lanyards.
3. 3Lot 3: Tactical accessories for Glock 45 — estimated maximum value €290 000. Includes weapons-mounted lights, lights with laser, red dot sights, cleaning kits, ammunition boxes.
4. 4Lot 4: Ammunition — estimated maximum value €846 000. Includes 9x19 mm Full Metal Jacket (FMJ) and deformation (expansion) ammunition. Technical requirements demand C.I.P./SAAMI-equivalent dimensions, non-toxic primers, packaging (50-round boxes, 1 000-round packs), storage and transport standards, and shelf-life requirements.
5. 5Lot 5: Weapons, ammunition, protective equipment and services for Force-on-Force training — estimated maximum value €890 000. Includes training marker pistols (FX/UTM or equivalent), marking ammunition, protective helmets and transport bags, groin/neck protectors, and force-on-force training delivery and trainer certification.

Key milestones and administrative deadlines

• TED publication: 06/05/2026.
• Tender deadline: 11/06/2026 16:00 Europe/Warsaw (electronic).
• Date and time of public opening: 12/06/2026 11:00 Europe/Warsaw.
• Cut-off for questions to contracting authority: 01/06/2026 23:59 Europe/Warsaw.
• Maximum framework contract duration: initial 24 months with up to two 12-month extensions, total not exceeding 48 months.

Procurement, contractual and procedural details

Framework contract(s) will be supply FWCs implemented by Order Forms. FWCs do not oblige Frontex to order; only signed Order Forms trigger purchases. Award method: best price-quality ratio (technical 60% / price 40%). Contracts are DDP (Incoterms 2020) to Frontex HQ storage (Warsaw area) by default; Frontex may order delivery to other EU or non-EU locations with additional arrangements.

Estimated total value:Estimated total value for all Lots over the maximum 4-year period: €3 000 000 (sum of lot estimates: Lot1 €193 000; Lot2 €781 000; Lot3 €290 000; Lot4 €846 000; Lot5 €890 000).

Eligibility and who may apply

Participation is open to natural and legal persons covered by the EU Treaties and to international organisations. Economic operators in third countries with procurement access via agreements (SAA countries, EEA, Georgia, Moldova, Ukraine under conditions) may participate as described in the tender. Subcontractors and entities on whose capacities tenderers rely are permitted but must be declared; subcontractors must supply commitment letters and meet exclusion criteria. EU Login and PIC registration are required to submit tenders.

Eligible Applicant Types

SME, large enterprise, manufacturer, distributor, authorised dealer, maintenance/service provider, university/research institute (for testing/validation roles if relevant), nonprofit/NGO only if commercially active and legally allowed to supply the goods/services, joint consortia, subcontractors and other legal entities. Public-private partnerships may participate where legally possible. Individual applications are not appropriate for supply FWCs.

Funding Type

This is a public procurement framework contract (supply) — not a grant. Financial mechanism: supply contract and framework agreement implemented by Order Forms; payments per Order Form; possibility of pre-financing on larger OFs.

Consortium Requirement

Single tenderers and consortia (joint tenders) may both apply. Joint tenders must appoint a leader, accept joint and several liability, and supply power-of-attorney and commitment letters. Subcontracting is allowed subject to prior declaration and meeting exclusion criteria.

Beneficiary Scope (Geographic Eligibility)

Eligible entities established in EU Member States, EEA states (Iceland, Norway, Liechtenstein), Schengen Associated Countries, and third countries with procurement access via relevant agreements (e.g. Georgia, Moldova, Ukraine in line with thresholds). Tender specification details provide conditions for non-EU participation. Deliveries primarily to Poland (Warsaw area); Frontex may request deliveries to other EU or non-EU locations.

Target Sector

Defense/security, law enforcement supplies and services, training services, weapons & ammunition manufacturing and distribution, protective equipment, tactical accessories, training simulation equipment and services.

Mentioned Countries

Poland is explicitly mentioned (Frontex HQ in Warsaw and delivery location in Warsaw area). Tender references EU-wide operations and supply to Member States; EEA and specified third countries appear in eligibility provisions (North Macedonia, Albania, Montenegro, Serbia, Bosnia and Herzegovina, Kosovo, Iceland, Norway, Liechtenstein, Georgia, Moldova, Ukraine).

Project Stage

Procurement for operational supply, maintenance and training:stage expected is procurement/delivery, implementation and operational deployment. Target maturity: production-ready supplies, service delivery, training/demonstration and operational maintenance.

Funding Amount

Estimated total value:€3 000 000 for the entire procurement (all lots, up to 4 years). Lot values: Lot1 €193 000; Lot2 €781 000; Lot3 €290 000; Lot4 €846 000; Lot5 €890 000.

Application Type

Open call — electronic tendering through eSubmission on the EU Funding & Tenders Portal (open procedure).

Nature of Support

Monetary:payment for supplies and services under contractual terms. Non-monetary: technical acceptance tests, training delivery, certification and documentation; Frontex provides testing facility in Warsaw for Lot 5 testing or may visit tenderer site in EU.

Application Stages

Two main stages:1) Submission and administrative/selection checks (eligibility, exclusion, selection criteria), 2) Technical and financial evaluation, including technical performance tests for Lot 5. After award: signature of framework contract and subsequent Order Forms (implementation stage).

Success Rates

Not specified in documents. Typical public procurement success rates vary widely; this is competitive open procedure with multiple lots and potential for single winner per lot. Best value for money awarded per lot.

Co-funding Requirement

No co-funding required. Contractors quote net prices in EUR excluding VAT. Frontex is generally VAT-exempt and will provide VAT exemption documentation as needed.

Eligibility, selection and required documents (detailed)

Tenders must include the Technical Proposal, Financial Proposal using Annex IV templates (one per lot), and supporting documentation. Required supporting documents include: Declaration on Honour (Annex V), Tender Submission Form (Annex VI), Power of Attorney (Annex VIIa) for groups, Commitment Letters for subcontractors (Annex VIIb) and for other entities relied upon (Annex VIIc), Technical proposal checklist/Compliance Matrix (Annex VIII), Declaration on product availability (Annex IX), and other evidences. Evidence of legal registration, licences (if required in country of establishment), economic and financial capacity (minimum average annual turnover by lot), risk indemnity insurance at declared thresholds, technical capacity (references: minimum 3 relevant contracts in last 3 years) and ISO 9001:2015 or equivalent are required. Subcontractors must sign commitment letters and meet exclusion criteria.

1. 1Mandatory templates and annexes: Annex I Invitation & Tender Specifications; Annex II Technical Specifications; Annex III Draft Contract; Annex IV Financial proposal template (separate sheets per lot); Annex V Declaration on Honour; Annex VI Tender Submission Form; Annex VII Power of Attorney/Commitment Letters; Annex VIII Technical proposal checklist (Compliance Matrix); Annex IX Declaration on products availability; Annex X Training marker ammunition technical performance test.

Technical and award criteria highlights

Award:most economically advantageous tender per lot using Technical (60%) and Financial (40%) scoring. Technical offers must meet mandatory compliance matrix items to pass. Technical award criteria are lot-specific and include warranty length, delivery lead times, product performance metrics (lumens, laser power, red dot features), weight for holster sets, non-toxic/lead-free ammunition, shelf life, and Lot 5 performance tests (reliability and accuracy tests with defined pass thresholds). Lot 5 requires either delivery to Warsaw for FRONTEX testing or testing at tenderer site within EU; tests include reliability (malfunctions) and accuracy at 5, 7 and €10 Mwith specified pass rates.

Templates and application form structure

Financial proposal forms (Annex IV) are provided per lot in Excel templates. Tenderers must complete unit net prices and calculate subtotals for defined items in each lot (Lot 1: detailed spare parts, services, training items; Lot 2: holsters/pouches; Lot 3: lights, red dots, cleaning kits, boxes; Lot 4: per-round prices for FMJ and deformation rounds; Lot 5: training marker pistols, protective sets, marker ammunition, FoF training fees). The Technical Proposal must include manufacturer and exact model identifiers, Compliance Matrix (Annex VIII) with statement of compliance per ToR/Technical requirement (must reference specific pages/paragraphs of evidence documents), Annex IX product availability statement, and supporting certificates (ISO, insurance, licences).

How to prepare the technical submission:Complete Annex VIII Compliance Matrix Part A (ToR compliance) and Part B (detailed technical requirements), provide documentary evidence for each claim (manufacturer datasheets, test reports, warranties, certificates). For Lot 5 include option for FRONTEX testing in Warsaw or testing at tenderer site in EU and indicate selected option in Annex VI Tender Submission Form. Provide at least 3 customer references for relevant previous contracts in last 3 years and ISO 9001:2015 certificate or equivalent. Include commitment letters for subcontractors and other entities relied upon.

Selection & evaluation process — practical notes

1. 1Step 1: Administrative check including Declaration on Honour, Tender Submission Form, compliance with access and exclusion rules.
2. 2Step 2: Selection criteria check (legal, economic, financial and technical capacity including turnover thresholds per lot and insurance levels).
3. 3Step 3: Technical compliance check against mandatory requirements and Compliance Matrix (non-compliant offers will be rejected).
4. 4Step 4: Technical scoring using the lot-specific award tables and potential on-site/testing verification for Lot 5.
5. 5Step 5: Financial scoring (lowest price receives max score), then combined final score (0.6 x technical + 0.4 x financial).
6. 6Step 6: Notification of award, signature of framework contract, and subsequent ordering via Order Forms.

Operational, logistical and legal considerations for applicants

Security and licensing:applicants must ensure compliance with national and EU rules for manufacture, storage, transport and export/import of weapons and ammunition. Where licensing is required in tenderer country of establishment this must be evidenced. Transport of ammunition and weapons requires appropriate specialised carriers and compliance with hazardous goods and arms transfer regulations. Tenderers must be prepared to handle customs and import formalities at their own cost unless Frontex arranges and accepts delivery costs in an OF. Warranty, obsolescence management and after-sales procedures are explicit and require contractor responsibility for shipment to repair facilities and replacement. Financial: prices must be net EUR excluding VAT; Frontex will provide VAT exemption certificate when applicable; invoices in PDF to invoices@frontex.europa.eu; eInvoicing via the Portal if activated.

Risks, restrictions and compliance

Tenderers and involved entities must not be subject to EU restrictive measures (sanctions) or be in one of the exclusion situations listed in the EU Financial Regulation; false declarations may trigger administrative sanctions and financial penalties. Subcontracting and use of third parties must not be used to circumvent procurement access rules. Frontex may carry out checks and audits, and the EPPO, Court of Auditors, OLAF and EU data protection authorities have rights to investigate and audit.

Where to apply and further support

All tender documents, Annexes and the Invitation to Tender are available on the EU Funding & Tenders Portal. Submission is electronic via the Portal eSubmission system. Tenderers must register in the Participant Register to obtain a PIC and set up an EU Login account. Support: eSubmission Helpdesk and the F&T Portal help and system requirements pages. Address for invoice submission: invoices@frontex.europa.eu.

• Portal entry and eSubmission: ec.europa.eu EU Funding & Tenders Portal
• Tender Q&A and documents: available on the tender page (Annex I–X, Draft Contract, Financial templates).

Footnotes

1. 1FRONTEX tender page and all procurement documents are published on the EU Funding & Tenders Portal; subscribe on the call page to receive updates and Q&A.

Opportunity Overview

The European Border and Coast Guard Agency (FRONTEX) is issuing a call for tenders for the provision of ammunition, accessories, training equipment, and maintenance services for compact 9x19 mm semi-automatic pistols (Glock 45) intended for the European Border and Coast Guard standing corps. This is a framework contract opportunity divided into five separate lots, with an estimated total value of €3,000,000 across the entire contract duration. ¹

Procedure Identifier:FRONTEX/2025/OP/0046

TED Reference:87/2026 309876-2026

Publication Date:6 May 2026

Key Deadlines

Tenders must be submitted exclusively through the electronic submission system (eSubmission) available on the EU Funding & Tenders Portal. Submissions received after the deadline will be rejected. ²

Contract Structure and Lots

The procurement is structured as a framework contract divided into five lots. Tenderers may submit offers for one, multiple, or all lots. Each lot will be awarded separately through an open procedure with a best price-quality ratio evaluation method.

The estimated values represent the maximum indicative value for the entire contract duration, which may extend up to four years (24 months initial period plus two possible 12-month extensions). ³

Eligibility and Who Can Apply

Participation in this call for tenders is open on equal terms to all natural and legal persons coming within the scope of the EU Treaties, as well as to international organisations. Economic operators established in third countries with special agreements with the European Union in the field of public procurement may also participate under specific conditions, including those from Stabilisation and Association Agreement countries, EEA countries, and countries with Association Agreements. ⁴

Tenderers must not be subject to EU restrictive measures and must have legal capacity, economic and financial standing, and technical and professional capacity to perform the contract. All involved entities (sole tenderers, group members, subcontractors, and other entities on whose capacity the tenderer relies) must meet exclusion criteria and must not be subject to restrictive measures.

Organisational Structure Options

Economic operators may submit tenders as sole tenderers or as joint tenders (groups or consortiums). Subcontracting is permitted, provided that subcontractors and their scope of work are clearly identified in the tender. Tenderers may also rely on the capacities of other entities that are not subcontractors to fulfil selection criteria.

Selection Criteria and Requirements

Legal and Professional Capacity

Tenderers must demonstrate legal capacity to perform the contract and regulatory capacity to pursue the professional activity necessary to carry out the work. Evidence must include a copy of an official document (Company Register, Official Gazette, etc.) confirming that the tenderer is established as a recognised legal entity and registered in a relevant professional or trade register.

Where possession, storage, handling, purchase, sale, trade, import, export, or transit of the type of supplies constituting the subject matter of the contract requires licensing or similar authorisation in the tenderer's country of establishment, the tenderer must provide evidence of such licensing or authorisation. If no such licensing is required, a signed declaration on honour to this effect must be provided.

Economic and Financial Capacity

Tenderers must demonstrate sufficient economic and financial capacity through two criteria:

Criterion EFC1 - Average Annual Turnover:Calculated from the last three financial years for which accounts have been closed, the minimum average annual turnover required varies by lot: Lot 1 requires €96,500; Lot 2 requires €390,000; Lot 3 requires €145,000; Lot 4 requires €423,000; and Lot 5 requires €445,000. When submitting offers for multiple lots, the combined minimum turnover must cover all lots summed together. Evidence must include copies of balance sheets and profit and loss accounts for the last three years and a declaration of the company's total turnover for those years in accordance with applicable national legislation.

Criterion EFC2 - Risk Indemnity Insurance:Tenderers must possess valid risk indemnity insurance with minimum values matching the estimated lot values: Lot 1 requires €193,000; Lot 2 requires €781,000; Lot 3 requires €290,000; Lot 4 requires €846,000; and Lot 5 requires €890,000. For multiple lots, the insurance must cover the combined value. Evidence must include a copy of the risk indemnity insurance policy.

Technical and Professional Capacity

Tenderers must demonstrate technical and professional capacity through three criteria:

Criterion TPC1 - Relevant Experience:At least three contracts completed in the last three years preceding the tender submission deadline must be provided, covering deliveries of relevant products. For Lots 1, 2, and 3, experience with pistol spare parts and accessories is required. For Lot 4, ammunition experience is required. For Lot 5, experience with training marker pistols and training marker ammunition or similar products is required. The high quality of services must be confirmed by contractor clients through reference letters. Evidence must include a company portfolio, a list of contracts performed during the last three years with client names, contract dates, scope, and tenderer role, plus at least three reference letters from customers confirming good quality of services or supplies.

Criterion TPC2 - Technical Equipment and Location:Tenderers must demonstrate relevant technical capacity to provide services required under the prospective contract on the territory of an EEA Member State. All technical equipment, tools, or plant must be located within the territory of an EEA Member State. Tenderers confirm that FRONTEX or a competent official body may undertake checks of technical capacity, production capacity, and quality control measures at the tenderer's premises or at premises of other entities on whose capacities the tenderer relies. Evidence must include a signed and dated statement confirming this capacity.

Criterion TPC3 - Quality Assurance Certification:Tenderers must demonstrate capacity to execute the contract in accordance with ISO 9001:2015 quality assurance standard. Possession of valid ISO 9001:2015 certification or equivalent (as certified by an independent body) is required. Evidence must include a copy of the ISO certification or equivalent, valid at the time of tender submission. Where a tenderer has no access to such certificates or cannot obtain them within relevant time limits for reasons not attributable to the tenderer, FRONTEX may accept other evidence of equivalent quality assurance measures.

Evaluation and Award Criteria

Tenders will be evaluated in multiple stages. First, formal compliance and administrative requirements are verified. Second, exclusion criteria and selection criteria are assessed. Third, technical compliance with minimum requirements is verified. Only compliant tenders proceed to technical and financial evaluation.

Award Method

For each lot, the contract shall be awarded to the tenderer offering the best value for money using a 60/40 weighting ratio: 60 percent for technical quality and 40 percent for price. The final score is calculated using the formula: Final Score = 0.6 x Technical score + 0.4 x Financial score. The contract is awarded to the tenderer with the highest final score.

Technical Evaluation Criteria by Lot

Technical evaluation criteria vary significantly by lot and include factors such as warranty periods, delivery times, product specifications, and training provisions. ⁵

Lot 1 Technical Criteria (Maximum 100 points):Warranty for products except training pistols (30 points), training catering provision (5 points), warranty for training pistols (30 points), and delivery time (35 points). Warranty periods are scored on a scale where longer warranties receive higher points. Delivery times range from 180 days (20 points) to 90 days or less (35 points).

Lot 2 Technical Criteria (Maximum 100 points):Weight of holster sets (60 points), warranty for accessories (20 points), and delivery time (20 points). The weight criterion uses a comparative methodology where the lightest weight offered receives 60 points, with deductions for heavier offerings.

Lot 3 Technical Criteria (Maximum 100 points):Weapons mounted light specifications (23 points), weapons mounted light with laser specifications (27 points), red dot sight compatibility (5 points), ammunition box size (5 points), warranty for various items (25 points), and delivery time (15 points).

Lot 4 Technical Criteria (Maximum 100 points):Non-toxic/lead-free ammunition criteria (50 points combined for FMJ and deformation ammunition), warranty period (30 points), and delivery time (20 points combined for both ammunition types).

Lot 5 Technical Criteria (Maximum 100 points):Warranty for training marker pistol (10 points), shelf time for training marker ammunition (10 points), lead-free primer requirement (5 points), reliability test results (20 points), accuracy test results (10 points), marking reliability (5 points), protective gear certifications (5 points), helmet transportation bag (5 points), Force-on-Force training duration (20 points), and delivery time (10 points). Lot 5 includes a technical performance test for training marker ammunition as specified in Annex X.

Financial Evaluation

The tender with the lowest reference price receives a financial score of 100. The financial score of remaining tenders is calculated using the formula: Financial score = (Lowest total Price of an eligible proposal / Total Price of the evaluated proposal) x 100%. Prices must be quoted in EUR as net amounts excluding VAT and must be all-inclusive of all costs necessary to execute the contract.

Submission Requirements and Documentation

Tenders must be submitted exclusively via the electronic submission system (eSubmission) available from the EU Funding & Tenders Portal. Each member of a joint tender group must register in the European Commission's Participant Register and obtain a Participant Identification Code (PIC). Tenders submitted by any other means (email, letter, etc.) will be disregarded.

Required Documentation

Tenders must include the following components:

1. 1Technical Proposal submitted separately for each lot, including a clear and detailed technical description of products offered, manufacturer names and exact model numbers, a fully completed Technical Proposal Checklist - Compliance Matrix (Annex VIII) with compliance statements and supporting documentation, and a written statement confirming availability of all parts (Annex IX)
2. 2Financial Proposal using the forms provided in Annex IV, submitted separately for each lot, dated and signed by the legal representative, with prices in EUR net amount excluding VAT
3. 3Declaration of Honour (Annex V) signed by an authorised representative
4. 4Tender Submission Form (Annex VI) duly filled and signed by the authorised representative
5. 5Documents confirming fulfilment of legal, economic and financial, and technical and professional capacities
6. 6Power of Attorney (Annex VIIa) if applicable for joint tenders
7. 7Commitment letters (Annex VIIb and VIIc) if applicable for subcontracting or relying on other entities' capacities
8. 8Evidence that the person signing documents is a duly authorised representative of the entity

All quotations or information originating from other sources must be clearly marked with source publication details, creator, number, title, and date to allow easy identification and prevent plagiarism claims.

Contract Terms and Conditions

Contract Duration

Each framework contract has an initial duration of 24 months with the possibility to extend it a maximum of two times, each time for 12 months, on the same conditions. The overall duration may not exceed four years. Either party may decline to extend by providing notification no later than six months before the contract expires.

Delivery Requirements

Supplies must be delivered to the Contracting Authority Headquarters storage facility in the Warsaw area, Poland, within the maximum delivery time stipulated in the contract, using DDP (Delivered Duty Paid) Incoterms 2020. The contractor must include delivery costs in the price, deliver during working hours (Monday-Friday 09:00-17:00 excluding holidays), agree on exact delivery date and time at least 48 hours in advance, and address all customs and import-related issues at the contractor's cost. ⁶

The Contracting Authority may require delivery to other EU or non-EU locations, in which case delivery costs will be subject to prior acceptance. The contractor remains fully responsible for successful delivery in accordance with contract conditions.

Warranty and After-Sales Support

Warranty periods vary by lot and product type and are specified in the technical evaluation criteria. The contractor must provide warranty coverage for all products as indicated in the offer. After-sales support requirements include maintenance services, spare parts availability, and technical assistance as specified in the technical specifications.

Quality and Acceptance

FRONTEX will accept only brand new products and will not accept prototypes or equipment with prior use for commercial display or demonstrations. Quality monitoring and acceptance procedures are defined in the technical specifications, with separate procedures for supplies and training services.

Financial and Administrative Information

Total Estimated Value:€3,000,000 (excluding VAT) for the entire contract duration across all five lots

Pricing:All prices must be quoted in EUR as net amounts excluding VAT. FRONTEX is exempt from all taxes and dues, including VAT, pursuant to the Protocol on the Privileges and Immunities of the European Union. Contractors established outside Poland must obtain VAT exemption from competent national authorities, with FRONTEX assistance through issuance of a VAT and excise Duty Exemption Certificate (1510 form).

Cost of Tender Preparation:All costs incurred for the preparation and submission of tenders as well as for attending the opening session are borne by tenderers and will not be reimbursed.

Procurement Procedure and Legal Framework

This procurement is governed by Regulation (EU, Euratom) No 2024/2509 on the financial rules applicable to the general budget of the Union (recast), specifically Title VII on Procurement and concessions. FRONTEX, as an autonomous EU Agency, has its own Financial Regulation (Management Board Decision 19/2019 of 23 July 2019), and the relevant provisions of the EU general Financial Regulation apply to this procurement.

The procedure is an open procedure, meaning all interested economic operators may submit tenders. The procedure is conducted transparently, with tenders opened in a virtual opening session. A maximum of two representatives per tender may attend the opening session by requesting attendance via email to tender@frontex.europa.eu at least three hours before the scheduled start.

Data Protection and Confidentiality

Processing of personal data in relation to this tender is governed by Regulation (EC) 2018/1725 on the protection of natural persons with regard to the processing of personal data by Union institutions, bodies, offices and agencies. Personal data will be processed solely for the purpose of evaluating the tender in accordance with the specifications of the invitation to tender. ⁷

For safeguarding the financial interests of the Union, personal data may be processed by FRONTEX Internal Audit Capability and/or transferred to the Internal Audit Service of the European Commission, the European Court of Auditors, the Financial Irregularities Panel, and/or the European Anti-Fraud Office (OLAF). Tenderers have the right to obtain access to their personal data on request and to rectify any inaccurate or incomplete data. Tenderers may address queries concerning personal data processing to the FRONTEX Procurement Sector and have the right of recourse to the European Data Protection Supervisor.

Once opened, tenders become the property of FRONTEX and are treated confidentially. However, after the signature of the award decision, unsuccessful tenderers who meet certain criteria may request notification of the name of the awarded tenderer, the characteristics and relative advantages of the successful tender, and the price offered. FRONTEX may withhold certain information assessed as confidential, particularly where release would prejudice legitimate commercial interests or distort fair competition.

Contact Information and Support

All procurement documents are available on the EU Funding & Tenders Portal at EU Funding & Tenders Portal. Requests for additional information must be submitted in writing through the F&T Portal in the Questions & Answers section. FRONTEX is not bound to reply to requests for additional information received less than six working days before the tender submission deadline.

For technical problems with the eSubmission system, tenderers should contact the eSubmission Helpdesk as soon as possible. Supported browsers include the latest versions of Google Chrome and Mozilla Firefox. Maximum file size for attachments is 50 MB, and the maximum number of documents per tender is 200 files.

Tenderers will be notified of the outcome of the procurement procedure by email to the address provided in the eSubmission application. It is the tenderer's responsibility to provide a valid email address and check it regularly, as this address will be used for all communications with the tenderer.

Key Considerations for Applicants

This is a highly specialised procurement for defence and border security equipment. Applicants should note the following important considerations:

• The procurement is specifically for Glock 45 pistols and compatible accessories, so applicants must have direct experience with this platform or equivalent systems
• Lot 5 includes a mandatory technical performance test for training marker ammunition, which may require on-site testing in Warsaw or at the tenderer's facility within the EU
• All products must be brand new; prototypes and used equipment are not acceptable
• Delivery to Warsaw, Poland is mandatory unless otherwise agreed, with DDP terms applying
• Warranty periods are significant evaluation criteria, with longer warranties receiving higher scores across all lots
• Lead-free and non-toxic ammunition is a key requirement for Lot 4, with full points awarded only for compliant products
• ISO 9001:2015 certification or equivalent quality assurance measures are mandatory
• The framework contract structure means FRONTEX has no obligation to order any specific quantities; only order forms create binding commitments
• Tenderers must demonstrate at least three years of relevant experience with reference letters from clients
• All involved entities must meet exclusion criteria and not be subject to EU restrictive measures
• Joint tenders require a designated group leader and joint and several liability undertaking from all members
• Subcontracting is permitted but must be clearly identified with commitment letters from subcontractors
• The evaluation uses a 60/40 technical-to-price weighting, meaning technical quality is weighted more heavily than price

Strategic Context

This procurement supports FRONTEX's operational capabilities for the European Border and Coast Guard standing corps, which performs border control, surveillance, search and rescue, and other security functions at EU external borders. The equipment and services procured through this contract are essential for operational staff who may be deployed in situations requiring the use of force in legitimate self-defence or defence of team members, in accordance with national law and international human rights principles. ⁸

The procurement aligns with broader EU defence and security initiatives, including the EU's Defence Readiness Roadmap 2030, which aims to strengthen European defence capabilities and increase defence investments procured from European suppliers. This tender is open to suppliers from EU Member States, EEA countries, and other countries with special procurement agreements with the European Union.

Footnotes

1. 1The estimated total value of €3,000,000 represents the maximum indicative value for the entire contract duration, which may extend up to four years. The actual amounts ordered will depend on FRONTEX's operational needs during contract implementation.
2. 2The submission receipt provided by eSubmission with the official date and time of receipt (timestamp) constitutes proof of compliance with the time-limit for receipt of tenders. Tenderers are advised to submit well in advance of the deadline to avoid technical issues.
3. 3The framework contract has an initial duration of 24 months with the possibility of two 12-month extensions, for a maximum total duration of 48 months. The signature of the framework contract imposes no obligation on FRONTEX to order services; only the implementation through order forms constitutes a legal commitment.
4. 4Participation is open to economic operators from EU Member States, EEA countries (Iceland, Norway, Liechtenstein), Stabilisation and Association Agreement countries (North Macedonia, Albania, Montenegro, Serbia, Bosnia and Herzegovina, Kosovo), and Association Agreement countries (Georgia, Moldova, Ukraine) subject to specific value thresholds. The plurilateral Agreement on Government Procurement (GPA) is not applicable to FRONTEX procurement procedures.
5. 5Technical evaluation criteria are highly specific to each lot. For example, Lot 1 emphasises warranty periods and training provisions; Lot 2 focuses on weight optimisation; Lot 3 evaluates light output and compatibility; Lot 4 prioritises lead-free ammunition; and Lot 5 includes mandatory performance testing. Tenderers must carefully review the detailed criteria in Annex VIII of the tender specifications.
6. 6Delivery must be made to the Centralna Składnica Uzbrojenia Komendy Stołecznej Policji (Central Armaments Storage of the Warsaw Police Headquarters) at Dąbrowskiej Street, 05-430 Stara Wieś near Celestynów, Poland, or to another location in EU or non-EU countries as communicated by FRONTEX. All delivery costs, customs clearance, and import formalities are the contractor's responsibility.
7. 7Personal data processing is governed by Regulation (EC) 2018/1725. Tenderers' personal data may be registered in the Early Detection and Exclusion System (EDES) if the tenderer is in one of the situations mentioned in Article 138 of the EU Financial Regulation 2024/2509. Additional information on data protection is available in the privacy statement at Data Protection Statement.
8. 8FRONTEX is established by Regulation (EU) 2024/2509 on the European Border and Coast Guard. The standing corps performs critical border security functions including border control, surveillance, search and rescue, information collection and sharing, returns operations, and cross-border crime fighting. Service weapons and ammunition may be used in cases of legitimate self-defence and legitimate defence of team members in accordance with national law and international human rights principles.