Supply of Frontex branded items

Open tender by the European Border and Coast Guard Agency (Frontex), reference FRONTEX/2026/OP/0022, for a single-supplier framework contract to supply Frontex-branded promotional and corporate items. Estimated value €700,000 excluding VAT and contract initial duration 12 months renewable up to three times for a planned total of 48 months. Submission is electronic via the EU Funding and Tenders Portal by 26 June 2026 at 16:00:59 Europe/Warsaw with a deadline for requests for information on 18 June 2026. Award criteria are weighted Quality 70 percent and Price 30 percent and the full tender dossier and templates are available on the Funding and Tenders Portal.

What it funds

Scope summary

Framework supply of Frontex branded promotional items (for events, meetings, trainings, workshops) according to the provided visual identity and technical specifications.

Estimated contract value:€700,000 (estimated overall contract amount for the framework) ¹

Who can apply

Commercial suppliers of promotional and branded goods able to meet Frontex technical specifications, legal and financial selection criteria and to deliver across the EU for the duration of the framework.

Key practicals

1. 1Deadline for tender submission: 26 June 2026, 16:00:59 (CEST).
2. 2Submission method: eSubmission via the EU Funding & Tenders Portal.
3. 3Contract type: supplies; framework contract initial 12 months, renewable up to 3 times (total planned period 48 months).
4. 4Award criteria: quality (weight 70) and price (weight 30).
5. 5Lead contracting authority: European Border and Coast Guard Agency (FRONTEX).

Tender documents (invitation, tender specifications, technical appendices, financial proposal form, draft contract and templates) published on the Funding & Tenders Portal; bidders must consult these documents before submitting.

Footnotes

1. 1Estimated value shown in the call metadata on the EU Funding & Tenders Portal.

Basic opportunity data

What this tender is for

Provision of Frontex branded items to promote Frontex activities and functions on various occasions such as events, meetings, trainings and workshops related to numerous aspects of integrated border management. The procurement is structured as a framework supply contract for branded promotional and operational items (CPV main codes 30192000; 39294100).

Call identifier and contracting authority:FRONTEX/2026/OP/0022. Lead contracting authority: European Border and Coast Guard Agency (FRONTEX) Frontex website.

Estimated contract value:Estimated overall contract amount: €700,000 (estimated total procedure value €700,000). The framework contract initial duration is 12 months, renewable up to 3 times, planned period 48 months overall. Awarding is against one procurement lot LOT-0001.

Key dates:Tender publication date: 11 May 2026. Official tender submission deadline / closing date: 26 June 2026 at 16:00:59 (Europe/Warsaw timezone). An additional date appears in metadata (2026-01-01T14:00:59) but the formal closing date published on the Portal is 2026-06-26T16:00:59. An open tender event is scheduled for 29 June 2026 at 12:00 (likely award/clarification meeting).

Eligibility and participation

Eligible applicant types

This is a public procurement (tender) for supply contracts. Eligible applicants are economic operators/suppliers capable of delivering branded items and related services. Typical eligible applicant types: manufacturers, wholesalers, distributors, printing and promotional product companies, packaging suppliers, fulfilment/service providers, commercial enterprises (SMEs and larger companies) legally established to bid in public procurement. The tender metadata indicates SME suitable indicator: false, which means the tender is not specifically targeted at SMEs and may require capabilities, volumes or certifications beyond typical SME-only limits.

Geographic eligibility (beneficiary scope):Procurement run by an EU agency (FRONTEX). Bidders are expected to be economic operators legally able to participate in EU public procurement; typically this includes entities established in EU Member States and potentially EEA countries per procurement rules. The tender does not explicitly list third countries in the scraped metadata; bidders should consult the Invitation to Tender and Tender Specifications for precise nationality/establishment rules. The contracting authority is EU-level (Fr·ontex).

Consortium requirement:A single economic operator submits the tender (submission method eSubmission). The procurement documentation includes a Tender Submission Form and Commitment Letter (Annex VII and Annex VIII) and standard procurement selection/qualification requirements. Consortium or joint venture arrangements are not explicitly mandated by the metadata; however public procurement usually allows consortia/JVs if the documents and supporting declarations (power of attorney, commitment letters) are provided. Bidders must check tender documents for specific rules on consortia and subcontracting.

Funding type and nature of support:This opportunity is a procurement procedure (tender) for supplies. The primary financial mechanism is a supply contract (payment for goods and services). Nature of support: monetary contract payments in exchange for delivered goods and services (not a grant, loan or equity).

Scope, technical and awarding details

Target sector and goods

Sector:supplies for promotional and operational use, marketing/branding, printing and textile production, merchandising, packaging and related logistics/fulfilment services. Items will be Frontex branded for use at events, meetings, trainings and workshops supporting integrated border management activities.

Technical documentation and itemisation:Extensive procurement documents accompany the call. Key documents available in the tender package include: Annex I Tender specifications 0022 (technical specifications), Annex II Technical Specifications 0022, Annex II Appendix 2 - List of items (Excel), Annex II Appendix 1 - Frontex Visual identity styleguide, draft supply contract, draft contract annexes (order form template), and templates for financial proposal and tender submission. Bidders must strictly follow the Frontex visual identity styleguide when producing branded items.

1. 1Annex I Tender specifications 0022_V1.pdf (technical requirements and procurement rules).
2. 2Annex II Technical Specifications 0022_V1.pdf (detailed product and quality requirements).
3. 3Annex II Appendix 2 - List of items_V1.xlsx (itemised catalogue of items to be supplied).
4. 4Annex II. Appendix 1 - Frontex Visual identity styleguide_V1.pdf (branding and artwork rules).
5. 5Annex III Draft supply contract_V1.pdf and Annex III Draft contract annexes (Order Form template, Privacy Notice 22).
6. 6Annex IV Financial Proposal_V1.xlsx (financial offer template – mandatory).
7. 7Annex V Case study 0022_V1.xlsx (case study template/evidence of experience).
8. 8Annex VI Declaration on honour_V1.docx (suitability and exclusion declaration).
9. 9Annex VII Tender Submission Form_V1.docx (mandatory submission form).
10. 10Annex VIII PoA_Commitment Letter_V1.odt (power of attorney / commitment letter for consortium or subcontracting if applicable).

Awarding criteria:Awarding criteria weighting: Quality 70% and Price 30%. The tendering documents instruct bidders to 'consult the procurement documents' for the detailed breakdown of quality criteria and scoring methodology. Quality criteria typically cover technical compliance, sample quality, delivery times, sustainability, past performance and proposed fulfilment/logistics arrangements.

Contract form and execution:The award will be a framework/supply contract (draft contract included as Annex III). The framework contract duration: initial 12 months, renewable up to 3 times (total possible duration indicated in draft). The procurement foresees electronic ordering and electronic payment usage.

Application and evaluation process

How to apply:Submission method: mandatory eSubmission through the EU Funding & Tenders Portal (Funding and Tenders Portal e-forms). Applicants must upload all completed templates (tender submission form, financial offer using Annex IV template, declaration on honour, case studies, and any requested certificates) before the deadline. The portal link is provided in the tender details Frontex tender page. ¹

Application stages:The procurement follows a standard single-stage tender process: submission of tender dossier (technical and financial offers) by the deadline, evaluation of compliance and qualification, technical and financial assessment according to award criteria, and contract award to the best-ranked tender. There is an open tender event and a period for requesting additional information until 18 June 2026. Therefore, applicants should expect essentially a 1-stage submission followed by evaluation and award (practically 2 operational stages: submission and evaluation/award).

Templates and required contents of the submission:Mandatory templates and documents to include (as available in the procurement package): completed Annex VII Tender Submission Form, Annex IV Financial Proposal (Excel), Annex V Case study file(s) demonstrating relevant past performance, Annex VI Declaration on honour, Annex VIII Power of Attorney/Commitment Letter when applicable, proof of legal status/registration, any requested certificates for quality/standards, and technical samples or descriptions conforming to Annex II Technical Specifications and visual identity requirements. Covering letter and contact details should be included in the Tender Submission Form. Bidders must ensure the financial offer matches the pricing template exactly and that all required signatures are present. The Invitation to Tender contains submission rules and formatting instructions.

Selection, exclusion and qualification:The tender includes standard selection criteria and exclusion rules (tenderer qualification requests and declarations). Bidders must satisfy legal, economic/financial and technical capacity requirements specified in the Tender Specifications and provide required certificates and statements. The procurement metadata references specific tenderer requirement types and a request for procurement documents; consult Annex I and the Invitation to Tender for exact thresholds and evidentiary requirements.

Commercial and contractual details

Estimated volumes and ordering:The procurement includes a detailed List of Items (Annex II Appendix 2 - List of items). The framework will be used to place orders via the order form template. Quantities and timing are subject to individual orders under the framework. Bidders should price items as per Annex IV and be prepared to deliver to multiple delivery locations and meet lead times specified in the technical specifications.

Payment and invoicing:Electronic ordering and electronic payment are foreseen. Payment terms and invoicing procedures will follow the draft supply contract (Annex III). Bidders must verify payment currency (EUR) and invoicing requirements in the draft contract.

Administrative and procedural specifics

Procedure type and legal framework:Procedure type: public procurement for supplies under a framework contract. Submission method code: ESUBMISSION via the Funding & Tenders Portal. The procurement is EU-funded and managed by Frontex. Applicants must comply with the procurement rules and provisions contained in the Invitation to Tender and Tender Specifications.

Language and communication:Primary language of the procedure: English. All supporting documents and submissions should be prepared in English unless otherwise stated in the procurement documents.

Risk, success likelihood and co-funding

Success rates:No success rate is provided in the tender metadata. Typical competitive EU agency tenders for supply contracts may have multiple bids; success probability depends on bidder competitiveness across quality (70%) and price (30%).

Co-funding requirement:No co-funding is required. This is a procurement contract: the contracting authority will pay for delivered goods according to the contract and priced offers. Bidders must absorb production and delivery costs within their price offers.

Procurement documents and links

The full set of procurement documents (Invitation to tender, Tender specifications, Technical specifications, Visual identity styleguide, Financial Proposal template, Tender Submission Form, Declaration on honour, Draft contract and annexes, List of items, Case study template, Power of Attorney template) are published with the tender on the EU Funding & Tenders Portal. Bidders must download and use the provided templates. Tender details and documents ¹

• Annex I Tender specifications 0022_V1.pdf
• Annex II Technical Specifications 0022_V1.pdf
• Annex II. Appendix 2 - List of items_V1.xlsx
• Annex II. Appendix 1 - Frontex Visual identity styleguide_V1.pdf
• Annex III Draft supply contract_V1.pdf
• Annex III Order Form template_V1.pdf
• Annex III Privacy Notice 22_V1.pdf
• Annex IV Financial Proposal_V1.xlsx
• Annex V Case study 0022_V1.xlsx
• Annex VI Declaration on honour_V1.docx
• Annex VII Tender Submission Form_V1.docx
• Annex VIII PoA_Commitment Letter_V1.odt

Technical and quality expectations (summary)

Bidders must satisfy the technical specifications for each item (material, finish, sizing, print quality, colour fidelity to the Frontex visual identity guidelines), demonstrate quality control processes, provide samples if requested, meet delivery times and logistics requirements, and ensure traceability and data protection where personal data is processed (Privacy Notice included). Environmental and sustainability requirements may be included in the technical specifications; bidders should consult Annex II Technical Specifications for mandatory sustainability or material sourcing criteria.

Mentioned countries and regions

The contracting authority is an EU agency (FRONTEX). The tender metadata and context refer to EU Member States and Schengen-associated countries as the domain of Frontex operations. No specific list of eligible third countries is provided in the scraped content. Bidders should assume EU/EEA applicability unless documents state otherwise.

Project maturity and stage

Project stage:commercial supply and delivery (commercialisation / supply stage). This is not a research or development action but a procurement for finished goods and delivery services.

Application checklist (recommended):Prepare and validate the following items well before the deadline: completed Annex VII Tender Submission Form; completed Annex IV Financial Proposal Excel; technical offer aligned with Annex II Technical Specifications; confirmed compliance with the Frontex Visual identity styleguide; Annex V case studies evidencing similar deliveries; Annex VI Declaration on honour; Annex VIII PoA/Commitment Letter if part of a consortium; legal registration and VAT documents; proof of quality certifications (if requested); delivery and logistics plan; samples or sample descriptions if requested.

Final summary and recommendation

This is an open EU-level procurement tender (FRONTEX/2026/OP/0022) for the supply of Frontex branded items intended to support events, meetings, trainings and workshops across Frontex activities. The estimated total contract value is €700,000 for the framework. Awarding is based on quality (70) and price (30). Bidders must submit an eSubmission via the Funding & Tenders Portal by 26 June 2026 16:00:59 CET, using the provided templates (financial proposal, tender submission form, declaration on honour, case studies and others). Technical compliance with the Frontex visual identity and the detailed item list in Annex II is mandatory. Interested suppliers (manufacturers, promotional product companies, fulfilment/logistics providers) should download all annexes, follow formatting and signature rules in the Invitation to Tender, prepare high-quality technical and sample evidence, and ensure competitive pricing while meeting the high weighting on quality. Consult the published procurement documents on the EU Funding & Tenders Portal for full legal, technical and procedural details before submitting a tender.

Tender documentation and downloads are available on the EU Funding & Tenders Portal tender page and must be used as the authoritative source. Tender details and documents ¹

Footnotes

1. 1Full tender dossier, templates and Annexes available at the official tender page on the EU Funding & Tenders Portal: ec.europa.eu

Overview

This is an open tender procedure launched by the European Border and Coast Guard Agency (Frontex) for a single-supplier framework contract to supply Frontex-branded promotional and corporate items. The purpose is to promote Frontex activities and functions during events, meetings, trainings, and workshops related to integrated border management. Reference number: FRONTEX/2026/OP/0022. CPV codes: 30192000 (Miscellaneous office equipment) and 39294100.

Contracting Authority

European Border and Coast Guard Agency (Frontex), located at Europejsci 6, 00-844 Warsaw, Poland. Contact: tender@frontex.europa.eu or procurement@frontex.europa.eu. Website: Frontex.

Who Can Apply

Open to economic operators registered in the EU Funding and Tenders Portal Participant Register. Suitable for small and medium-sized enterprises (SMEs). No specific restrictions noted beyond standard eligibility for open procedures.

Key Dates and Deadlines

• Publication date: 2026-05-11
• Deadline for requests for additional information: 2026-06-18
• Tender submission deadline: 2026-06-26 at 16:00:59 (Europe/Warsaw time)
• Tender opening: 2026-06-29 at 12:00

Financial Details

Estimated value:€700,000 (without VAT). ¹

Contract Duration and Structure

Framework agreement for supplies with a planned duration of 48 months. Initial period of 12 months, renewable up to 3 times. Electronic orders and payments will be used.

Award Criteria

• Quality: 70%
• Price: 30%

Detailed evaluation criteria are specified in the procurement documents. Tender validity period: 6 months.

Submission Requirements

Electronic submission required via the EU Funding and Tenders Portal. Tenders must be submitted in English. Economic operators must be listed in the Participant Register. Key documents include: Tender specifications (Annex I), Technical specifications (Annex II), Financial proposal (Annex IV), Declaration on honour (Annex VI), and others listed in the portal.

Procurement Documents

1. 1Invitation to tender
2. 2Tender specifications (Annex I)
3. 3Technical specifications (Annex II) with appendices (Visual identity styleguide, List of items)
4. 4Draft framework supply contract (Annex III)
5. 5Financial proposal form (Annex IV)
6. 6Case study (Annex V)
7. 7Tender submission form (Annex VII)
8. 8PoA Commitment Letter (Annex VIII)

All documents are available for download from the official tender page:EU Funding & Tenders Portal.

Procedure Type and Rules

Open tender procedure governed by Frontex Financial Regulation. Published in the Official Journal of the EU. One lot: LOT-0001 (Supply of Frontex branded items). No auction. Funded by EU funds.

Additional Information

In case of disruptions in the electronic submission system in the last 5 days before deadline, alternative arrangements may apply as per tender specifications. For general procurement questions: procurement@frontex.europa.eu.

Footnotes

1. 1Estimated overall contract amount over the framework period.