Maintenance and update of the content of OSHwiki articles

EU-OSHA has published an open tender (OSHA/2026/OP/0018) for a single framework service contract to maintain and update OSHwiki content, with an estimated maximum total value of €160,000 and a maximum duration of 48 months (initial 12 months renewable up to three times). The contractor will be required to update 35 existing OSHwiki articles and draft two new articles per yearly specific contract, deliver interim and final packages (interim due around end-May, final due around end-September) and upload final content directly to the OSHwiki platform. Participation is open to economic operators meeting minimum selection criteria including average turnover > €40,000, at least 8 years’ OSH experience and specified team profiles (senior OSH expert 8+ years, additional OSH expert 4+ years, strong English), and award is by best price-quality ratio (price 30%, quality 70%). Tenders must be submitted electronically via the Funding & Tenders Portal eSubmission and the deadline for receipt of tenders is 14 October 2026 at 16:00 Europe/Madrid.

What the contract funds

Provision of editorial services to maintain and update OSHwiki content:annually update 35 existing OSHwiki articles and draft two new OSHwiki articles, correct links/references, improve metadata and cross‑linking, and upload final content directly to the OSHwiki platform.

Contract model and duration:Single non-exclusive framework contract (one contractor) with specific annual contracts; maximum duration 48 months (initial 12 months, renewable up to 3 times).

Who can apply

Open procedure:any natural or legal person (sole tenderer) or group of economic operators registered in the Participant Register (PIC). Participation is open to entities within the scope of the EU Treaties and to third-country operators covered by applicable procurement agreements; subcontracting and reliance on other entities are allowed under the procurement rules.

Key financial and timetable data

Selection and award highlights

1. 1Selection: economic/financial capacity (average turnover > €40,000) and technical experience (min. 8 years in OSH and 3 similar projects).
2. 2Minimum team: one senior OSH expert (≥8 years) and one other OSH expert (≥4 years); high-quality English (C1/C2) required.
3. 3Award: best price-quality ratio (price 30%, quality 70%); quality includes team, organisation of work and sample article amendments.

Tenders must be submitted electronically via the Funding & Tenders Portal eSubmission (EU Login required). See procurement documents and tender specifications for full rules, deliverables, contract conditions and required annexes F&T Portal - Tender details. ¹

Footnotes

1. 1Procurement documents, draft framework contract and tender specifications are published on the Funding & Tenders Portal (see Tender details link above) and contain full submission instructions, eligibility, selection and award rules.

This is an open procurement (call for tenders) published by the European Agency for Safety and Health at Work (EU-OSHA) to conclude a single framework service contract for the maintenance and update of OSHwiki articles. The procurement is identified as OSHA/2026/OP/0018 (TED ref. 546238-2026). The framework contract covers repetitive purchases over up to 48 months (initial 12 months renewable up to 3 times). The contracting authority will sign one single framework contract without reopening of competition. The estimated maximum total value of all purchases under this call for tenders is €160,000.

Key dates and deadlines (local time Europe/Madrid)

1. 1Publication date (F&T Portal / TED): 06/08/2026
2. 2Deadline for requesting additional information (Q&A): 06/10/2026 23:59 Europe/Madrid
3. 3Deadline for receipt of tenders: 14/10/2026 16:00:59 Europe/Madrid
4. 4Virtual public opening of tenders: 15/10/2026 11:00 Europe/Madrid
5. 5Contract award / public opening milestone (record): 15/10/2026 (opening session)

TED reference / Procedure identifier:TED reference 150/2026 546238-2026; Procedure identifier OSHA/2026/OP/0018

What the contracting authority wants to buy

Subject:Maintenance and update of the content of OSHwiki articles. OSHwiki is EU-OSHA’s online, free, public Occupational Safety and Health encyclopedia (oshwiki.osha.europa.eu). The contract’s high-level objective is to ensure OSHwiki content remains relevant, reliable and up-to-date across the 11 main OSH topical entry points. The framework contract will be used to order yearly specific contracts. Each yearly specific contract requires updating 35 existing OSHwiki articles and drafting two new OSHwiki articles.

• OSH in general
• OSH Management and organisation
• Prevention and control strategies
• Dangerous substances (chemical and biological)
• Physical agents
• Ergonomics
• Safety
• Psychosocial issues
• Health
• Sectors and occupations
• Groups at risk

Detailed Tasks and Deliverables:Task 1: Update 35 OSHwiki articles per yearly specific contract. Updates are required where there are new EU legislation/guidance, new research, statistics, good practice examples, or policy developments. Updates include correcting errors and broken links, checking meta-tagging and categorisation, improving cross-linking and updating references/footnotes. All amendments must be made directly on the OSHwiki site (contractor will receive access).

Task 2: Draft two new OSHwiki articles per yearly specific contract on topics proposed by the contracting authority (around 4,000–5,000 words each, excluding references, and including graphics or tables if appropriate). All drafts must be in high-quality English and language-checked by a qualified English speaker.

1. 1Interim deliverable (approx. end May each year): 18 revised article drafts + 2 new article drafts submitted as Word documents with track changes. After acceptance of interim deliverables, 50% of the yearly price is payable.
2. 2Final deliverable (approx. end September each year): remaining 17 revised article drafts and final drafts of the two new articles. Final agreed versions must be uploaded to the OSHwiki site.
3. 3Online kick-off within 1 month after contract entry into force and regular online liaison (email, Teams etc.). Contractor to provide draft minutes within 2 weeks of each online meeting.

Quality and format requirements for new OSHwiki articles:Each new article: 4,000–5,000 words (excl. references), clear structure, accessible style for high-level audience (avoid highly technical jargon), full referencing with links listed in referenced order, high-quality English (one team member C1–C2 English minimum), graphics/tables where appropriate, initial draft in Word with track changes, final content uploaded directly to the OSHwiki website.

Contract model, duration, value and procurement rules

Nature:services. Procurement type: open procedure resulting in a single framework contract (FWC) concluded with one contractor. The FWC ceiling (maximum total amount) is €160,000. Maximum FWC duration: 48 months. Special conditions state the FWC is concluded for an initial period of 12 months renewable up to 3 times (i.e., up to 48 months total). The award method is best price-quality ratio. The FWC will allow award of yearly specific contracts to implement the work described in the tender specifications.

Who can apply and how (eligibility and submission)

Open to any economic operator (natural or legal person) that has access to procurement under the EU Treaties, including entities established in third countries that have a special procurement agreement with the EU. Tenderers must be registered in the EU Participant Register and use a EU Login account and the eSubmission application. Participation is allowed as sole tenderer or as joint tender (group) and subcontracting is permitted subject to the rules in the tender specifications.

Submission method and languages:Electronic submission only via eSubmission on the EU Funding & Tenders Portal (EU Login required). Tenders may be submitted in any of the 24 official EU languages; the procurement documents are published in English and the English version is the authentic version.

Addresses and contact:Main procurement documents and downloads: Funding & Tenders Portal opportunity page and TED record. For procurement enquiries use procurement@osha.europa.eu. Access all procurement documents via the F&T Portal opportunity link provided in the notice.

Evaluation, selection and award details

The contracting authority will evaluate tenders sequentially:exclusion checks, administrative compliance, selection criteria (capacity), compliance with minimum requirements, and award criteria evaluation. The contracting authority may request documentary evidence to support declarations and may consult EDES. Tenderers failing selection or minimum requirements will be rejected without further evaluation.

Selection minimum requirements (summary):Economic/financial capacity: average turnover in the last 2 financial years above €40,000. Technical/professional capacity: at least 8 years’ experience in the field of OSH and 3 completed projects comparable to drafting/updating specialist OSH texts/articles and reports in English. Evidence required: accounts or bank statements (F1) on request; list of relevant project references (T1) must be submitted with the tender.

Award criteria and scoring:Overall evaluation: Price 30% and Quality 70%. Quality is split across three sub-criteria: (1) Qualifications and experience of proposed team (30 points), (2) Organisation of work and task allocation and replacement procedures (10 points), and (3) Example of proposed amendments to an OSHwiki article (30 points). Minimum thresholds: at least 50% per quality criterion and minimum 60% overall to be admissible.

1. 1Price index formula: (lowest price / price of tender in question) x 30
2. 2Technical index: converted to 70 points based on scoring of the three quality sub-criteria
3. 3Final score (max 100) = price index + technical index

Award is to the tender with the highest final score. Where two tenders tie, the tender with the highest quality score prevails, with further tie-break rules applied down the award sub-criteria order.

Mandatory minimum team composition and documentation to include in the tender

Minimum required staff profiles to be named in the technical offer (and their CVs included): one senior OSH expert (higher education degree, minimum 8 years’ professional OSH experience across a broad range of topics) and one further OSH expert (minimum 4 years’ professional OSH experience). One team member must demonstrate very high quality English (preferably C2, minimum C1 CEFR). The persons attending the kick-off meeting must be the same persons proposed for the senior and OSH expert roles in the tender. The tender must include a draft example of amendments to the OSH EU legislation OSHwiki article (copy content into Word and present proposed track changes).

Tender content and attachments (high level):Tenderers must upload the technical tender (including team CVs, composition, methodology, track-change example amendment) and the financial tender (Annex 6 financial offer form). Any identified subcontractors above 10% or relied-on entities must be listed and provide commitment letters (Annexes 4–5). Declaration on Honour (Annex 2) must be submitted. See Annex 1 for full submission matrix.

Administrative, legal and contractual points

Procurement is governed by the Financial Regulation (Regulation (EU, Euratom) 2024/2509). The contracting authority will conclude a single framework contract; signature of the FWC does not oblige the contracting authority to place specific contracts. The draft FWC is published as Annex II (Draft Framework Contract) and contains standard clauses on IP, confidentiality, audits, checks, force majeure, termination, price revision, invoicing and payments, liability, data protection and audit rights. The tenderer must review and accept the draft FWC (Annex II) and tender specifications (Annex I).

Intellectual property and rights:New materials created specifically for the Union under the contract (the results) become the property of the Union. Any pre-existing materials used by the contractor must be listed and licensed to the Union under royalty-free, non-exclusive, irrevocable licences that allow Union exploitation (see FWC Article II.13 and the accompanying annexes and templates). The contractor must provide lists and documentary evidence of pre-existing rights where relevant and supply statements about rights when delivering final results.

Practical tendering, submission and system notes

Tenders must be submitted only electronically via eSubmission. EU Login account and organisation registration (PIC) are required. The eSubmission Quick Guide and system requirements (supported browsers: latest Chrome or Firefox; max attachment size 50 MB per file; max 200 files per submission; supported file types set in the eSubmission system) must be followed. The contracting authority will not respond to questions submitted after the stated Q&A deadline. If the contracting authority activates the EU Funding & Tenders Portal electronic exchange system for contract implementation, mandatory use of that system may be requested during contract performance at no additional cost to the contracting authority. The contracting authority may withhold confidential elements from publication after award to protect legitimate commercial interests.

Structured answers to categorisation and programme questions

Below are the extracted, structured programme details and categorisation answers based on the procurement documents and TED/F&T Portal record.

1. 1Eligible Applicant Types: startups (if registered and meeting selection criteria), SMEs, large enterprises, universities and research institutes, non-profit organisations, specialised consultancy firms, individual experts (if law permits, but legal entity preferred), joint ventures and public-private groups. Subcontractors allowed; entities on whose capacities the tenderer relies must provide commitment letters. International organisations may participate where permitted by access-to-procurement rules.
2. 2Funding Type: procurement (tender) leading to a framework service contract; not a grant, loan or equity instrument.
3. 3Consortium Requirement: single contractor to be selected for the single framework contract. Submission allowed as sole tenderer or as a consortium/joint tender. If joint tender, group members must appoint a group leader and provide Agreement/Power of Attorney (Annex 3).
4. 4Beneficiary Scope (Geographic Eligibility): Participation open to economic operators coming within scope of EU Treaties and international organisations; third-country participation only where the country has a special procurement agreement with the EU. Place of performance: contractor premises and online; EU-OSHA based in Bilbao, Spain. TED states Anywhere in the European Economic Area.
5. 5Target Sector: occupational safety and health knowledge services; thematic sector: health (occupational health), safety, prevention, OSH research and knowledge management; activity classified under CPV 73000000 (research and development services and related consultancy services).
6. 6Mentioned Countries: Contracting authority located in Spain (Bilbao). Place of performance Anywhere in the European Economic Area (EEA). Documents and portal references are on EU sites (F&T Portal).
7. 7Project Stage: maintenance, updating and content drafting (knowledge maintenance, editorial update) — maturity: validation / updating of existing public knowledge and creation of new public content (research-to-practice, dissemination).
8. 8Funding Amount: estimated total value €160,000 (maximum for the whole FWC period). Interim yearly specific contracts will be priced within this ceiling. The procurement documents explicitly reject offers exceeding the €160,000 ceiling.
9. 9Application Type: open call (open procedure) via eSubmission on the EU Funding & Tenders Portal; not rolling; invitation to tender published publicly.
10. 10Nature of Support: money via service contract payments (procurement): contractor will be paid for services under the framework and specific contracts (interim payment 50% on interim deliverables, balance on final deliverables). No grant or non-monetary service award.
11. 11Application Stages: single-stage tender submission (one stage) for the FWC. Following award, specific contracts will be executed (internal FWC/specific contract stage). Overall procurement process: 1 (submission) → evaluation → award → signature (single stage open procedure).
12. 12Success Rates: not specified in documentation. As an open single-award framework contract for one contractor, success depends on competitive evaluation against award criteria; historical success rates not provided. Estimated competition: typical EU-Agency tenders attract several bidders; contracting authority reserves right to reject all tenders.
13. 13Co-funding Requirement: No co-funding required. Price must be quoted excluding VAT and free of all duties; invoices in EUR. No mandatory co-financing obligation is specified in the procurement documents.

Templates, annexes and structure of application forms

The tender package includes standard annex templates which applicants must complete. These are listed in Annex 1 and available for download from the F&T Portal. Applicants must follow the Annex numbering and naming in eSubmission. The main templates and their required contents are:

1. 1Annex 1: List of documents to be submitted. This matrix shows which documents must be provided by sole tenderer / joint tender / subcontractor / entities relied upon and where to upload them in eSubmission (Declaration on Honour, evidence of authorisation to sign, agreement/power of attorney for joint tenders, list of subcontractors, commitment letters, project references, technical tender, financial tender).
2. 2Annex 2: Declaration on Honour on exclusion and selection criteria. Mandatory signed declaration (model provided).
3. 3Annex 3: Agreement / Power of attorney for joint tenders. Model must be used if submitting as group — defines group leader and joint & several liability.
4. 4Annex 4: List of identified subcontractors and proportion of subcontracting. Identify subcontractors whose known share is above 10% or whose capacity is relied on for selection criteria.
5. 5Annex 5.1 / 5.2: Commitment letter models for identified subcontractors and for entities on whose capacities the tenderer relies (not subcontractors) — must be provided with the tender for identified entities.
6. 6Annex 6: Financial offer form (model Excel). Financial tender must follow this model and the instructions (price quoted in EUR, excluding VAT, free of all duties).
7. 7Annex 7: Composition of the team and organisational information. Provide CVs, roles, allocation of tasks and proposed replacement measures. The technical tender must include the required team member forms and CVs.

Upload instructions:follow the eSubmission attachment names and sections (technical tender under 'Tender Data → Technical tender', financial tender under 'Tender Data → Financial tender', supporting documents under the 'Parties' sections for each involved entity). Failure to upload documents in the correct eSubmission sections will lead to rejection as specified in Annex 1.

Assessment & evaluation practicalities

Administrative compliance checks are performed first. The contracting authority may ask for missing evidence during the evaluation. Tenderers proposed for award must provide documentary evidence for non-exclusion and selection criteria where requested; inability to provide requested evidence within the deadline may lead to rejection. Tenderers must comply with minimum requirements and score thresholds (50% minimum per quality criterion and 60% overall). The contracting authority uses the best price-quality ratio formula (price index + technical index).

Payment and invoicing:Interim payment: 50% of the yearly specific contract price is payable after acceptance of the interim deliverables (18 revised drafts + 2 new article drafts). The balance is payable on acceptance of final deliverables. Invoices must be submitted in EUR as detailed in the FWC; EU institutions are VAT-exempt. The contracting authority pays within 60 days after receipt of an approved invoice unless suspension is applicable under the FWC. Payment is to the bank account indicated in the contract.

Checks, audits and contract performance enforcement

The contracting authority may carry out checks and audits during implementation and up to 5 years after payment of the balance of the last specific contract. The contracting authority may apply liquidated damages for delays, reduce price for poor quality and terminate the FWC for specified grounds (non-performance, exclusion situations, fraud, conflict of interest, data protection breaches, etc.). The Contractor must provide documentary evidence of legal, financial and technical capacity on request and must retain original documents for five years after final payment.

Where to find procurement documents:Download Invitation to Tender, Tender Specifications (Annex I), Editable Annexes (Annex 2.1), Draft Framework Contract (Annex II) and other procurement documents from the Funding & Tenders Portal opportunity page and TED notice links. See F&T Portal opportunity page: ec.europa.eu and TED reference 546238-2026.

Important system notes:use latest Chrome or Firefox; follow file naming and size rules (50 MB per file max); up to 200 attachments allowed; eSubmission encrypts attachments upon upload; PIC is mandatory; do not wait until last minute to submit.

Public OSHwiki reference:More information on OSHwiki: oshwiki.osha.europa.eu

Summary: What is this opportunity and how to approach it

This procurement is a single-award framework contract to provide editorial maintenance, updating and new article drafting services for OSHwiki, the EU-OSHA occupational safety and health online knowledge platform. The FWC covers annual specific contracts to update 35 articles and draft two new articles per year; the total framework ceiling is €160,000 for up to 48 months. The procedure is an open tender, evaluated on best price-quality ratio (price 30% / quality 70%). Eligible applicants include consultancies, research organisations, NGOs, SMEs, universities and other organisations with relevant OSH editorial and technical expertise. Key requirements include proven OSH experience (min. 8 years, 3 comparable projects), team composition (senior OSH expert 8+ years; additional OSH expert 4+ years; high-quality English), submission of a sample track-changed OSHwiki article amendment, and compliance with annex templates and evidence rules. Submit a complete technical tender (methodology, team, CVs, example amendment) and a complete financial tender via eSubmission on the F&T Portal before the deadline. Carefully review the tender specifications and the draft framework contract annexes (Annex I and Annex II) and follow the eSubmission naming and upload instructions. For the procurement documents and system guidance, use the Funding & Tenders Portal page and consult the TED notice record. The contracting authority contact for procurement is procurement@osha.europa.eu.

This summary is based exclusively on the published procurement dossier (Invitation to tender, Annex I Tender specifications including editable annexes, Draft Framework Contract Annex II) and the TED/Funding & Tenders Portal notice for OSHA/2026/OP/0018. For precise contractual terms and full legal requirements consult the official procurement documents on the Funding & Tenders Portal.

Key action checklist for applicants:

1. 1Register organisation in the Participant Register and obtain a PIC (if not already registered).
2. 2Create EU Login and ensure access to eSubmission; test system compatibility (Chrome/Firefox).
3. 3Download and read Invitation to Tender, Tender Specifications (Annex I), Editable Annexes and Draft FWC (Annex II).
4. 4Prepare technical tender: methodology, team composition and CVs (senior OSH expert and OSH expert), track-change example amendment (Word), project references (3 similar projects).
5. 5Prepare financial tender using Annex 6 financial model; ensure total does not exceed €160,000 ceiling.
6. 6Include Declaration on Honour (Annex 2) and any required commitment letters (Annex 5.1/5.2) and Annex 4 if subcontractors identified.
7. 7Submit tenders via eSubmission before 14/10/2026 16:00:59 Europe/Madrid and retain proof of submission.

Reference to system and help resources:eSubmission Quick Guide, system requirements and support are available via the Funding & Tenders Portal. For technical issues use the eSubmission Helpdesk. For procurement clarifications use the F&T Portal Questions & answers section before the Q&A deadline.

For legal and contractual details refer to the Draft Framework Contract (Annex II) and Tender Specifications (Annex I). The contracting authority reserves the right to reject tenders that do not meet minimum requirements or exceed the maximum framework ceiling.

This procurement will result in a single contractor responsible for on-going editorial maintenance and new content creation for OSHwiki, supporting EU-OSHA’s mandate to provide reliable, up-to-date occupational safety and health information to stakeholders across the European Economic Area and beyond. Interested applicants should prepare evidence of OSH expertise, editorial quality, project management and English language competence, and submit a compliant tender via eSubmission according to the templates and instructions provided.

Footnote and legal reference:see draft framework contract and tender specifications for detailed rights, obligations, IP licensing and audit clauses; these documents must be read thoroughly and accepted by bidders ¹.

Footnotes

1. 1Procurement documents, draft framework contract and all annexes are available on the Funding & Tenders Portal opportunity page and must be consulted as the authoritative source: ec.europa.eu (see call OSHA/2026/OP/0018 and TED notice 546238-2026).

This opportunity is an EU-OSHA public procurement tender for a single framework contract to maintain and update OSHwiki articles, not a grant call. The procedure is open, the estimated total value is €160000, and the contract is structured as a framework agreement without reopening of competition.[1]

What the Contract Is About

The contract concerns the ongoing maintenance and updating of OSHwiki content so that the platform remains reliable, current, and comprehensive for the occupational safety and health community. OSHwiki is organised around 11 topical entry points, and the contractor must update 35 existing articles and draft 2 new articles under each yearly specific contract.[1]

Core Deliverables

• Update 35 existing OSHwiki articles each year, including corrections to mistakes, broken links, metadata, categorisation, cross linking, references, and footnotes.[1]
• Draft 2 new OSHwiki articles each year on topics selected by EU-OSHA according to editorial needs.[1]
• Submit first drafts in Word format with track changes, then upload final agreed versions directly to the OSHwiki webpage.[1]
• Provide draft minutes of online meetings within 2 weeks after each meeting.[1]

The article content must be prepared in high quality English, with a clear and accessible structure suitable for a high level audience, and new articles should generally be about 4000 to 5000 words excluding references.[1]

Who Can Apply

The tender is open to any interested economic operator through an open procedure, including sole tenderers and joint tenders, with subcontracting allowed. Participation is open on equal terms to natural and legal persons within the scope of the Treaties, as well as international organisations, and to certain third country operators where an applicable procurement agreement exists.[1]

• Tenderers must register in the Participant Register and use a PIC number for submission.[1]
• EU Login is required for electronic submission and for managing portal communications.[1]
• Tenderers and all involved entities must not be subject to relevant EU restrictive measures during performance of the contract.[1]
• The Agreement on Government Procurement does not apply to this procedure, so access is limited to the categories set out in the procurement documents.[1]

Selection Requirements and Team Profile

The quality of the proposed team is a major evaluation factor, and the same person cannot be used to satisfy more than one profile. EU-OSHA also requires an example of amendments to an existing OSHwiki article in track changes, which is an important demonstration of editorial capability.[1]

Award Criteria and Commercial Terms

Award is based on the best price quality ratio, with price weighted at 30 percent and quality at 70 percent. The quality score is split across the proposed team, the work organisation and task allocation, and the example amendment to an OSHwiki article, and tenders must achieve at least 50 percent in each criterion and 60 percent overall.[1]

The framework contract has a maximum duration of 48 months, and the draft contract indicates an initial period of 12 months renewable 3 times. Deliveries are organised through yearly specific contracts, with an interim package due around the end of May and a final package due around the end of September, and 50 percent of the total price is paid after acceptance of the interim deliverables.[1]

The services are to be performed at the contractor premises and online, including kick off and regular coordination meetings, and the contracting authority may require the use of an electronic exchange system during performance at no additional cost.[1]

Submission Rules and Deadlines

Tenders must be submitted electronically through eSubmission, and paper or email submissions are not accepted. The deadline for receipt of tenders is 14 October 2026 at 16:00 Europe/Madrid, questions are accepted until 6 October 2026 at 23:59 Europe/Madrid, and the public opening is scheduled for 15 October 2026 at 11:00 Europe/Madrid.[1]

The tender validity period is 6 months, and tenderers should ensure that all required documents, signatures, declarations, team CVs, financial offer forms, and any subcontracting or reliance documents are complete at submission because missing or incomplete information can lead to rejection.[1]

Practical Assessment

This is a specialist content and editorial services tender, so the strongest bids are likely to come from organisations with proven OSH expertise, English language editorial capability, and a disciplined workflow for updating structured knowledge content. Applicants should treat the sample amendment to an OSHwiki article as a core technical deliverable because it is explicitly scored and helps demonstrate how the contractor would manage real article revisions.[1]

Official notice and documents are available through the Funding and Tenders Portal listing for OSHA/2026/OP/0018.[1]