Overview
This document outlines a forthcoming tender opportunity from the European Insurance and Occupational Pensions Authority (EIOPA) for indoor greening and plant care services in Frankfurt am Main. The project involves establishing a framework agreement with a reliable contractor focused on the regular maintenance and procurement of indoor plants. The estimated total value of this contract is €140,000, covering a maximum duration of 48 months. Eligible applicants would primarily be commercial service providers, likely with a focus on landscaping and horticulture. The tender is marked as not particularly suitable for small and medium-sized enterprises, indicating a preference for more experienced companies. As a public procurement contract, it is not labeled as a grant and aims to procure services rather than fund projects. The services needed encompass the professional care of existing indoor plants, including tasks such as watering, fertilizing, and pruning, alongside the procurement of new plants and suitable containers. The geographic eligibility emphasizes providers capable of operating in the Frankfurt region, although EU-based entities are likely welcome to bid due to EIOPA's status as an EU institution. The procurement process is classified as a planned negotiated procedure, which is typical for contracts in the middle to low-value range. Bidders will be expected to submit their expressions of interest electronically, with initial submissions starting from May 15, 2025, and concluding on June 5, 2025. The negotiated procedure is expected to be launched on the same day as the application deadline. Importantly, this notice serves as a pre-information announcement and is not a call for tenders. Companies interested in this opportunity should stay informed via the EU Funding & Tenders Portal to be prepared for the official tender launch. The tender exemplifies EIOPA's focus on sustainable facility management through organized public contracting mechanisms, emphasizing reliability and technical expertise in submissions.
Highlights
This is a pre-information notice, announcing the European Insurance and Occupational Pensions Authority (EIOPA)'s intention to publish a future negotiated procedure for a low or middle value contract. This is not a call for tenders.
The procedure identifier is EIOPA/2025/MVP/0001-EXA.
The description of the planned call for tenders is as follows:The European Insurance and Occupational Pensions Authority (EIOPA, the contracting authority) intends, together with other public contracting authorities, to conclude a framework agreement with a reliable contractor for indoor greenery and plant care in the Frankfurt am Main region. The services to be tendered include both the regular and professional care of existing plants (including watering, fertilizing, pruning, substrate replacement) in the client's premises in Frankfurt as well as the procurement of new or additional plants and matching planters.
The procedure type is a planned negotiated procedure for a middle/low value contract.
The estimated total value is €140000.
The lead contracting authority is the European Insurance and Occupational Pensions Authority.
The main classification (CPV) code is 71421000 Landscape gardening services.
The nature of the contract is for services.
The maximum contract duration is 48 months.
The framework agreement is a framework agreement, without reopening of competition.
Milestones:
Start date for expression of interest:2025-05-15 Europe/Brussels
Deadline for expression of interest:05/06/2025 04:59 Europe/Berlin
Indicative date of launch of the negotiated procedure:2025-06-05 Europe/Berlin
Expression of interest:
Submissions must be sent exclusively at the address for submission given below.
Method of expression of interest:Electronic
Address for expression of interest:Express interest
A question and answer section is available.
A question was asked:Where can I find the procurement documents for calls for tenders with ‘ExA' in the reference? The answer is: References that feature an ‘ExA’ are not calls for tenders. They are a publication announcing the contracting authority’s intent to launch in the future a low or middle negotiated procedure. This was published on 03/10/2024 16:32.
In summary, this is a pre-information notice from the European Insurance and Occupational Pensions Authority (EIOPA) regarding a planned negotiated procedure for a framework agreement for indoor greenery and plant care services in Frankfurt am Main. The services include the maintenance of existing plants and the procurement of new plants and planters. The estimated value is €140,000, and the contract duration is 48 months. The expression of interest period starts on May 15, 2025, and ends on June 5, 2025. The actual call for tenders is expected to be launched around June 5, 2025. This notice is not a call for tenders itself, but rather an announcement of a future opportunity.
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Breakdown
Eligible Applicant Types:The eligible applicant types are not explicitly stated, but the description mentions "a reliable contractor," suggesting that the opportunity is aimed at companies or firms capable of providing the required services. It is likely that SMEs and potentially larger enterprises with relevant experience in landscape gardening services are eligible.
Funding Type:This is a planned call for tenders, specifically a "planned negotiated procedure for middle/low value contract." Therefore, the funding type is procurement.
Consortium Requirement:The opportunity aims to establish a framework agreement with "a reliable contractor," implying that a single applicant is preferred, although it does mention that EIOPA intends to conclude the agreement together with other public contracting authorities. It is not explicitly stated whether a consortium is allowed or not.
Beneficiary Scope (Geographic Eligibility):The services are to be provided in "the region Frankfurt am Main," suggesting that the geographic eligibility is primarily for entities located in or capable of operating in that region. While not explicitly stated, it is likely that companies from the EU are eligible, given that EIOPA is an EU body.
Target Sector:The target sector is landscape gardening services, specifically "Innenraumbegrünung und Pflanzenpflege" (interior landscaping and plant care). This falls under environmental services and facility management.
Mentioned Countries:Germany (specifically Frankfurt am Main) is explicitly mentioned. The European Union is implicitly mentioned as EIOPA is a European agency.
Project Stage:The project stage is for operational services, involving the "regular and professional care of existing plants" and the "procurement of new or additional plants and suitable plant containers." This suggests a need for established businesses capable of delivering ongoing services.
Funding Amount:The estimated total value is €140,000, placing it in the €50K–€200K range.
Application Type:The application type is a "planned negotiated procedure," which will involve an expression of interest followed by a negotiated procedure. The method of expression of interest is electronic.
Nature of Support:The beneficiaries will receive money in exchange for providing services.
Application Stages:The application will involve at least two stages: an expression of interest and a subsequent negotiated procedure.
Success Rates:Success rates are not mentioned. As this is a negotiated procedure, the success rate will depend on the number of candidates invited to negotiate and the quality of their offers.
Co-funding Requirement:Co-funding is not mentioned.
Summary:
This is a pre-announcement of a planned call for tenders by the European Insurance and Occupational Pensions Authority (EIOPA) for interior landscaping and plant care services in the Frankfurt am Main region. The procedure identifier is EIOPA/2025/MVP/0001-EXA. EIOPA, along with other public contracting authorities, intends to establish a framework agreement with a reliable contractor for the regular maintenance of indoor plants, including watering, fertilizing, pruning, and substrate replacement, as well as the procurement of new plants and containers. The estimated total value of the contract is €140,000, and the maximum contract duration is 48 months. The procedure type is a planned negotiated procedure for a middle/low value contract. The start date for expression of interest is 2025-05-15, and the deadline for expression of interest is 2025-06-05. The indicative date of launch of the negotiated procedure is 2025-06-05. The method of expression of interest is electronic. Companies interested in providing these services in the Frankfurt area should monitor the EU Funding & Tenders Portal for the official launch of the call for tenders and prepare to submit an expression of interest. This is not a call for tenders yet, but a prior information notice.
Short Summary
Impact The funding aims to establish a framework agreement for indoor greening and plant maintenance services in Frankfurt, ensuring reliable and professional care of plants. | Impact | The funding aims to establish a framework agreement for indoor greening and plant maintenance services in Frankfurt, ensuring reliable and professional care of plants. |
Applicant Applicants should possess expertise in landscaping and horticultural services, capable of managing ongoing plant care and procurement. | Applicant | Applicants should possess expertise in landscaping and horticultural services, capable of managing ongoing plant care and procurement. |
Developments The funding will support activities related to indoor landscaping and plant maintenance, including watering, fertilizing, and procuring new plants. | Developments | The funding will support activities related to indoor landscaping and plant maintenance, including watering, fertilizing, and procuring new plants. |
Applicant Type Commercial service providers specializing in landscaping and horticulture, particularly those with experience in facility management. | Applicant Type | Commercial service providers specializing in landscaping and horticulture, particularly those with experience in facility management. |
Consortium Single applicants are preferred, as the framework agreement does not mandate consortium participation. | Consortium | Single applicants are preferred, as the framework agreement does not mandate consortium participation. |
Funding Amount €140,000 total over 48 months. | Funding Amount | €140,000 total over 48 months. |
Countries Germany, specifically Frankfurt am Main, as the location for service delivery. | Countries | Germany, specifically Frankfurt am Main, as the location for service delivery. |
Industry Facility management and environmental services, focusing on indoor landscaping. | Industry | Facility management and environmental services, focusing on indoor landscaping. |
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