Framework Contract for Security Services in the EU Delegation to Mexico

The European External Action Service (EEAS) invites qualified security service providers to bid for a framework contract to provide security guards, alarm and monitoring systems, CCTV and related services for the EU Delegation and Ambassador's Residence in Mexico City. The estimated maximum contract value is 82,800,000 MXN excluding VAT and the initial duration is 48 months with up to two one-year renewals (maximum 72 months). The procedure is a two‑phase competitive negotiated process with electronic submissions required via the EU Funding and Tenders Portal and a deadline for requests to participate of 11 May 2026 at 08:30 Mexico City time. Applicants must hold required Mexican authorisations, meet financial and technical capacity thresholds and comply with the tender templates and evaluation rules published on the portal.

Quick overview

What it funds

Procurement of security services for the EU Delegation and one EU residence in Mexico City, including provision of guards, alarm and monitoring systems, CCTV, armed security management and related security equipment and operations.

Estimated contract value:Approximately 82,800,000 MXN (total estimated value for the framework) ¹

1. 1Contracting authority: European External Action Service (EEAS), EU Delegation in Mexico
2. 2Main CPV: 79710000 Security services
3. 3Procedure: Competitive procedure with negotiation (two‑phase selection then invitation to tender)
4. 4Framework type: framework agreement without reopening of competition

Who can apply

Security services companies legally authorised to operate in Mexico and meeting selection criteria. Participation is open to economic operators established in EU Member States, certain third countries and, exceptionally, Mexico. Candidates must hold required Mexican licences (security company, weapons registry where relevant, alarm/monitoring authorisations) and meet economic, financial and technical staff thresholds specified in the tender documents.

Key dates and duration

How the award is made

Award on best price-quality ratio. Selection is two-stage:submission of request to participate (pre‑qualification documents, declarations, financial and technical evidence) then invited bidders submit technical and financial offers. Electronic submission via the EU Funding & Tenders Portal is mandatory.

Application essentials

1. 1Register in the EU Participant Register and use EU Login/eSubmission to submit the request to participate
2. 2Provide completed request to participate form, declaration on honour, financial statements (3 years), evidence of required Mexican licences and weapons registry where applicable, client reference letters and staff numbers
3. 3All supporting documents must be in an official EU language or accompanied by an EU language translation as required

All submissions are electronic via eSubmission on the Funding & Tenders Portal; follow instructions in the Invitation to Participate and Tender Specifications. Subscribers to the tender in the portal receive notifications of document updates and Q&A.

Footnotes

1. 1Full tender documents, submission link and downloads are on the EU Funding & Tenders Portal: Tender details.

Opportunity snapshot

Title:Framework Contract for Security Services in the EU Delegation to Mexico. Tender reference / internal identifier: EEAS/DELMEXM/2025/CPN/0168. TED reference / procurement UUID: 69/2026 241389-2026 / 32a71b33-c9c0-4924-8830-351cb85713df. Lead contracting authority: European External Action Service (EEAS), Delegation of the European Union in Mexico, Paseo de la Reforma 1675, Lomas de Chapultepec, Mexico City. Main CPV classification: 79710000 — Security services. Nature of contract: services (framework agreement).

Estimated total value:82,800,000 MXN (published estimated total value for the framework, excluding VAT).¹

Contract type and duration:Framework agreement for provision of security services to the EU Delegation (one Delegation site and one Residence in Mexico City). Maximum contract duration information appears in documents: the TED summary shows Maximum contract duration 72 months; the draft framework contract and specifications state an initial 48-month duration with up to two 1-year renewals (48 months + two 12-month renewals = up to 72 months). Award method: best price-quality ratio.

Key dates and submission

Submission method:Electronic only via the EU Funding & Tenders Portal eSubmission (webgate eSubmission link provided in documents). EU Login account is required; participants must be registered in the Commission’s Participant Register and use a Participant Identification Code (PIC) when applying. TED publication / portal documents published 09/04/2026. Deadline for receipt of requests to participate (phase 1): 11/05/2026 08:30 Mexico City time (UTC-06:00). The procedure is a two-phase competitive procedure with negotiation (negotiated with prior publication). Only candidates selected in phase 1 will be invited to submit full offers in phase 2.

What is being procured and execution location

Procurement objective:hire a professional security services company to provide protective and technical security services for the EU Delegation in Mexico City and for the EU Residence. Core service areas indicated by the tender specifications and draft framework contract include provision of security guards, armed security where required, alarm and electronic monitoring services, CCTV, GPS/GPRS tracking for mobile units, weapons management and training, a security operations room and incident response, plus associated materials, equipment and reporting. The principal place of execution: Mexico City, Mexico.

Procurement procedure and phases

Procedure type:Competitive procedure with negotiation (two-phase). Phase 1: selection stage where interested operators submit a Request to Participate using the provided Request to Participate form plus mandatory supporting documents (administrative, exclusion declarations, legal/regulatory authorisations, financial statements and proof of technical capacity). Phase 2: only shortlisted candidates (minimum 1, maximum 20) will be invited to submit technical and financial offers and will receive the confidential technical specifications and contract draft; offers may be negotiated to reach the best price-quality ratio. The authority reserves the right to award on the basis of initial tenders without further negotiation.

Eligible applicant types

Permitted applicants and arrangements:single economic operators, consortia / joint bids (groupings of operators) and subcontracting are explicitly allowed. Applicants may be: private security companies, national or international security service providers, consortia of firms. Public authorities or international organisations may participate in exceptional circumstances per the conditions. Subcontracting is allowed but the tender requires identification of sub-contractors and subjects sub-contractors to the same exclusion rules. If a candidate relies on the capacities of other entities (e.g., parent company or third party), a signed declaration of availability of resources must be provided. The tender documentation lists required documents and shows how to present group or subcontracting arrangements.

Eligible legal / geographic location:Entities established in EU Member States, third countries with special procurement agreements with the EU, exceptionally in Mexico, or international organisations may apply. Proof of legal establishment and registration is required (e.g. national company registry extract and tax identification). The tender explicitly allows Mexican-based companies to participate.

Selection and award criteria (summary)

This procurement employs mandatory exclusion checks, selection criteria (legal / regulatory capacity, economic & financial capacity, and technical & professional capacity) in phase 1, and award by best price-quality ratio in phase 2 with detailed technical evaluation sub-criteria.

1. 1Exclusion criteria: completed Declaration on Honour on exclusion grounds including insolvency, fraud, corruption, serious professional misconduct, terrorist financing, money laundering, human trafficking, breach of social or labour law, previous significant failures on EU-funded contracts, etc. Documentary evidence may be requested and must be supplied when asked.
2. 2Selection criteria — legal and regulatory capacity (mandatory): registration for Mexican tax ID (Registro Federal de Contribuyentes) and Mexican security authorisations where the bidder will provide security services, including (as applicable) authorisation from Mexico’s Dirección General de Seguridad Privada, registration in Mexico’s Federal Weapons Register and authorisation for alarms/electronic monitoring.
3. 3Selection criteria — economic & financial: minimum average annual turnover over the last three closed financial years: 13,800,000 MXN (average). Mandatory submission of profit & loss accounts / financial statements for the last three closed financial years.
4. 4Selection criteria — technical & professional: minimum experience of at least two security service contracts in the last three years (at least one contract of duration > 1 year) with cumulative value over the three years of at least 4,600,000 MXN; personnel: at least 48 employees working in security-related sectors at the date of submission. Client reference letters for each listed contract are mandatory.
5. 5Award (phase 2): technical evaluation scored up to 230 points across 4 main technical criteria (management & execution, quality assurance, working conditions & remuneration for security staff, armed security services). Minimum pass thresholds apply per criterion (50% of points per criterion) and 60% overall technical threshold. Final scoring uses 60% weighting for quality and 40% weighting for price with a defined scoring formula in the specifications.

Requested documents and templates

Documents published on the Funding & Tenders Portal form the mandatory application package. The portal contains the Invitation to Participate, Tender Specifications Part I (selection), Request to Participate form (Word), Declaration on Honour (exclusion & selection statements) and the Draft Framework Contract. Applicants must upload all requested supporting documents via eSubmission; additional brochures outside the requested list will not be considered.

1. 1Request to Participate form (completed and signed). This is a structured form with sections: candidate identification, contact person, subcontractors, entities whose capacity is relied upon, legal/regulatory capacity (certificates), economic & financial information (turnover table and accounts), technical & professional capacity (list of contracts in the last 3 years, personnel table) and declaration & signature.
2. 2Declaration on Honour form (mandatory): signed declaration on exclusion grounds and selection criteria (Part A and B). The form includes detailed matrices to answer each exclusion and selection question and allows referencing documents already provided in earlier procedures.
3. 3Legal / regulatory documents (as applicable): company registration extract, Mexican tax registration (RFC), authorisations to provide private security services in Mexico, Federal Weapons Register enrolment, licence for alarm & electronic monitoring services (if relevant). These are flagged as critical and must be held by the tenderer (cannot be delegated to subcontractors).
4. 4Financial statements: profit & loss / income statements for the last three closed financial years (mandatory) to verify turnover requirement.
5. 5Client reference letters for each contract listed under previous experience — letters must confirm professional execution of services under the listed contracts in the last three years.
6. 6Power of attorney template (Anexo 1) for group / consortium representation where applicable; sub-contractor commitment letter (Anexo 2); commitment letter for entities whose capacity is relied upon (Anexo 3). All templates are available among the published annexes and must be completed where relevant.

Application form structure (what the Request to Participate requires):The Request to Participate form collects: 1) Official legal name, main registration number and country of seat; 2) Role and tasks to be executed; 3) Identification of directors / beneficial owners / legal representatives; 4) Contact person details for this submission; 5) List and description of subcontractors, including percentage of sub-contracting and tasks intended to be subcontracted; 6) Details of any third parties whose capacity is relied upon (legal name, selection criterion relevant); 7) Legal/regulatory capacity evidence table (certificate titles, issuing bodies, expiry dates); 8) Economic & financial capacity: turnover table for up to three latest closed financial years and submission of P&L accounts; 9) Technical & professional capacity: list of relevant contracts (client, object, start/end date, value), and client reference letters for each contract; 10) Staff table showing total staff and security-related staff; 11) Checklist of documents to upload in eSubmission; 12) Signature block and declaration (and annexes power of attorney, sub-contractor letters, etc.).

Submission mechanics and technical requirements

All submissions must be made electronically through the Funding & Tenders Portal eSubmission link. EU Login is mandatory (register an EU Login account). Organisations must have or obtain a Participant Identification Code (PIC) and use it in eSubmission. File requirements: eSubmission accepts attachments up to 50 MB per file and up to 200 files per submission; accepted file types are specified in the eSubmission System Requirements. Drafts may be uploaded and edited while in draft status prior to deadline. The timestamp of the eSubmission receipt constitutes proof of timely submission. If portal problems occur, instructions and helpdesk contact details are provided in the eSubmission guidance; in case of system outages the contracting authority may extend the deadline and will publish any extension on the portal.

Financial and commercial conditions

Pricing requirements:prices must be given in Mexican pesos (MXN) excluding taxes (EU is tax exempt under Vienna Convention; VAT is excluded). Offers must follow the unit price tables (Annex A — mandatory format) and scenario price tables (Annex B) attached to the specifications; any deviation from the provided tables will lead to elimination. Prices are fixed for the first year of the contract; price revision is possible annually using the specified formula and the Mexican INPC (Índice Nacional de Precios al Consumidor) as the index reference. The draft framework contract details invoicing, payment terms (invoices in MXN monthly; payment within 30 days after approval; e-invoicing via e-PRIOR may apply), bank account, and the authority’s approach to reimbursements and capped reimbursable expenses.

Contract model and specifics

Framework agreement without reopening of competition (single-award or single-contractor framework). The draft Framework Contract (FWC) is published with general and particular conditions. It sets the contractual mechanisms: issuance of specific contracts or purchase orders, performance obligations, quality checks, reporting requirements, data protection obligations, liability caps, insurance, audits and OLAF / Tribunal of Auditors / European Public Prosecutor rights. The FWC contains standard annexes: Pliego de Condiciones (specifications), Model specific contract and Model order form. The FWC also lays out the authority’s right to increase the value of the framework in certain security deterioration scenarios using a negotiated procedure without prior publication, up to 50% of the initial contract value under specified conditions during execution.

Technical requirements and minimums (selection & award)

Legal/regulatory capacity (non-transferable):authorisation to provide private security services in Mexico, enrolment in Mexican Federal Weapons Register if armed services are proposed, and authorisation for alarm and electronic monitoring as applicable. These certificates must be valid at the application deadline and will be checked again before signature. Economic minimum: average annual turnover over the last three closed accounts of at least 13,800,000 MXN. Technical minimums: at least two security services contracts in the past three years (one > 1 year), cumulative value at least 4,600,000 MXN in the last three years; current staff of at least 48 employees in security-related roles. Award technical scoring: 230 points across 4 areas (management & execution 50pts; quality assurance 60pts; staff working conditions & remuneration 70pts; armed security services 50pts). Minimum per-criterion pass is 50% and overall minimum 60% technical before economic evaluation.

Consortiums, subcontracting and reliance on third parties

Consortia / joint bids:allowed. If a group bids, a representative must be appointed with full authority (power of attorney Annex 1) and each member must sign supporting declarations. Each member of a joint bid is jointly and severally liable for performance. Subcontracting: permitted but must be declared, subcontractors are subject to the same exclusion checks, and the contracting authority may require replacement of subcontractors in specified circumstances. Reliance on other entities’ capacities: allowed for financial, technical or professional capacity but must be supported by a signed commitment letter (Annex 3) and evidence that the supporting entity will make resources available. Important: the regulatory authorisations for providing security in Mexico must be held by the operator who will perform the services (not by a third party) — these requirements are treated as critical and cannot be fulfilled solely by subcontractors.

Beneficiary scope (geographic eligibility) and target sector

Geographic eligibility:EU institutions permit applicants established in EU Member States and in specified third countries; this tender explicitly allows participation by Mexican entities (Mexico) and international organisations in accordance with the Pliego de Condiciones. Target sector: security services (physical security, electronic security, armed security, CCTV, alarm/monitoring, GPS tracking, guard services, security operations centre and training).

Mentioned country(ies):Mexico is explicitly mentioned as the execution country and as an eligible location for bidders; the tendering authority is the EU Delegation in Mexico City (EEAS).

Project maturity and expected stage

Project stage / maturity expected:operational / delivery stage. The framework will be used to provide operational security services (staffed guards, monitoring, technical installations) — bidders must demonstrate operational delivery capacity, current staffing and recent contracts. This is NOT a research or R&D call: it is a procurement for delivery and long-term operational provision.

Application type, stages and success characteristics

Application type:open call published on the Funding & Tenders Portal via eSubmission (electronic). Two-stage application: Phase 1 (Request to Participate and selection checks) and Phase 2 (invited bidders submit full technical and financial offers). Number of stages: 2. Minimum and maximum number of candidates to be invited to phase 2: minimum 1, maximum 20. The buyer reserves the right to award on the basis of initial tenders without further negotiation.

Success rate:No historical success-rate data is published in the tender documents. Success will depend on meeting mandatory selection thresholds, the minimum technical pass marks and offering a competitive price/quality combination within the award formula. The authority will reject offers that do not meet the minimum technical thresholds or that deviate from required price tables or formats.

Funding type and nature of support

Funding type:procurement / award of a service contract (framework agreement). Nature of support: payment for services (monetary) under contractual terms; the framework will generate specific contracts or orders and payments for delivered security services. This is not a grant, loan or equity instrument.

Financial / co-funding requirements

Co-funding:no co-funding requirement is indicated. Tenderers must finance their own bid preparation costs and provide the operational resources to deliver services. Financial standing and turnover minimums are required (see selection criteria) to demonstrate capacity to perform without external co-funding conditions.

Evaluation and award scoring details (formula summary)

Only bids that clear the technical conformity thresholds (minimum 50% per technical criterion and minimum 60% total technical score) will be evaluated on price. Final total score Pi is calculated as: Pi = Ti * 0.60 + Fi * 0.40 where Ti is the normalized technical score and Fi is the normalized price score computed from two price scenarios with weighting for scenario 1 and scenario 2. The tender specifications provide the detailed scoring and pricing scenario tables (Annexes A and B).

Compliance, audits and data protection

Contract provisions:the draft framework contract contains strict clauses on confidentiality, OLAF and Tribunal of Auditors access, audit and control rights, data protection compliant with Regulation (EU) 2018/1725 and limits on cross-border data processing (data to be processed in EU/EEA and Mexico only unless authorised). Contractual liability, insurance, performance guarantees and recovery procedures are specified in the FWC.

How to prepare a compliant submission — practical checklist

1. 1Register in EU Login and ensure you have / use your organisation PIC in eSubmission; confirm organisational details in the Participant Register.
2. 2Download and carefully complete the Request to Participate form (Word) and the Declaration on Honour. Use the published templates for power of attorney, subcontractor commitment and capacity commitment if relevant.
3. 3Gather mandatory legal / regulatory authorisations required in Mexico: RFC (tax ID), Dirección General de Seguridad Privada authorisations, Federal Weapons Register enrolment (if armed services), and alarm/monitoring authorisation where applicable. These are critical and must be current at the application deadline.
4. 4Compile financial evidence: profit & loss (income) statements for the last three closed years. Complete the turnover table in the Request to Participate form to demonstrate the 13,800,000 MXN average turnover threshold.
5. 5Compile technical references: prepare list of prior contracts (last 3 years), secure client reference letters for each listed contract that confirm service delivery, values and durations.
6. 6Prepare personnel evidence: complete the staff table showing total employees and the number employed in security-related sectors (minimum 48 security-related staff required).
7. 7Prepare annex templates where applicable: power of attorney for consortium representative, commitment letters for subcontractors or entities providing capacity.
8. 8Upload all documents in one eSubmission entry before the deadline; follow file naming and size rules in eSubmission System Requirements and keep copies of all originals. Verify receipt (timestamp) generated by eSubmission.
9. 9Monitor the Funding & Tenders Portal for Q&A updates and any published amendments or deadline extensions and subscribe to the tender to receive notifications. Any clarifications should be requested via the portal Questions & Answers module using EU Login.

Templates and application form layout (detailed outline)

Mandatory template documents and how they map to evaluation:Request to Participate form (main form) — contains sections: candidate identification (name, registration number), contact details, role and tasks, list of directors/beneficial owners; subcontractors table (name, tasks, % subcontracted); third-party capacity reliance (name, purpose); legal/regulatory capacity table (certificate title, holder, issuer, registration number, expiry); financial capacity section (turnover table for up to three financial years, P&L attachments); technical capacity section (detailed contract list: client name, contract object, start/end dates, value in MXN, accumulated 3-year value field); personnel table (total staff and security-related staff); checklist of uploaded documents; signature and date. Declaration on Honour — structured matrix of exclusion and selection declarations (Part A exclusion, Part B selection) with signature block and guidance on required documentary proof and acceptance of electronic or handwritten signature procedures. Annex templates: Annex 1 Power of Attorney for consortium representative; Annex 2 Subcontractor commitment letter; Annex 3 Capacity commitment of third party. Tender Specifications and Draft FWC provide the obligatory annex price tables (Annex A unit prices, Annex B scenario prices) and technical specification annexes which are only disclosed to phase 2 invitees; applicants must not submit technical or financial offers in phase 1.

Risks, important notes and pitfalls to avoid

Key risks for bidders:failure to provide required Mexican authorisations (this is critical and non-transferable), missing client reference letters for listed contracts (lack of references invalidates listed experience), incomplete financial statements or failing to meet turnover minima, insufficient number of staff in security-related functions, deviations from required Annex A / B price tables in phase 2 (will lead to elimination), late uploads or failure to use eSubmission / PIC / EU Login correctly, and failing to submit the Declaration on Honour or signing incorrectly. The contracting authority emphasises that documents must be in an EU official language; non-EU-language documents must have an accompanying translation into an EU language to be evaluated.

Where to apply and where to find documents:The full procurement documents (Invitation to Participate, Tender Specifications Part I, Request to Participate form, Declaration on Honour, Draft FWC and any Q&A) are available on the EU Funding & Tenders Portal opportunity page: Funding & Tenders Portal — Tender details TED notice.

Final summary — what is this opportunity about and how to explain it

This is an EU institutional procurement to award a framework contract for professional security services to protect EU staff, premises and an EU residence in Mexico City. The procurement is run by the European External Action Service (EEAS) Delegation in Mexico via a two-stage competitive procedure with negotiation. Stage 1 (Request to Participate) screens bidders on exclusion grounds, legal/regulatory capacity to provide security services in Mexico, financial stability (turnover minimum) and technical/operational experience (recent security contracts, staff). Successful candidates are invited to Stage 2 where confidential technical specifications are disclosed and full technical and financial offers are requested and scored under a price-quality formula. The framework is initially for 48 months with possibility to renew up to two 12-month extensions (total up to 72 months) and an estimated total value published of 82,800,000 MXN. Bidders must submit electronically via eSubmission and must strictly follow templates and mandatory annexes (request form, declaration of honour, power of attorney, subcontractor and capacity letters). Compliance with Mexican regulatory authorisations for private security (licences and weapons registration if offering armed services) is essential and non-transferable. The award will reward both technical quality (including staff conditions, quality assurance and armed security management) and price according to the published scoring rules. Interested operators should register in the Participant Register, ensure PIC / EU Login readiness, thoroughly complete the Request to Participate form and upload all requested proof well before the 11 May 2026 deadline, and monitor the portal for clarifications and any deadline changes.

Footnotes

1. 1Tender documents and the official value estimate are published on the Funding & Tenders Portal: Funding & Tenders Portal — Tender documents.

Funding Opportunity Overview

The European External Action Service (EEAS) is procuring security services for the EU Delegation to Mexico through a competitive negotiated procedure. This is a framework contract opportunity for qualified security service providers to deliver comprehensive security solutions to the Delegation headquarters and Ambassador's Residence in Mexico City.

Opportunity Type and Procedure:Framework Contract for Security Services. The procedure is competitive with negotiation conducted in two phases. Phase 1 involves submission of participation requests with supporting documentation. Phase 2 invites selected candidates to submit technical and economic offers. The contracting authority reserves the right to award based on initial tenders without further negotiation.

Estimated Contract Value:82,800,000 MXN (Mexican Pesos) excluding VAT. This represents the maximum estimated value and does not commit the contracting authority to spend this amount.

Contract Duration:Initial period of 48 months with possibility of renewal up to two additional times for one year each, subject to written agreement of both parties. Maximum total duration is 72 months.

Scope of Services

The contractor must provide human and material resources to ensure security of persons and property under the responsibility of the EU Delegation. Services are primarily located in Mexico City and include provision of security guards, GPS tracking systems, alarm systems, and CCTV systems.

Specific services include:Head of Operations, 24/7 unarmed guards, 12/5 unarmed guards, shared patrol services 24/7, monitoring of alarms at 14-16 locations, and ad hoc guard services as required.

Eligibility and Who Can Apply

Participation is open on equal terms to all natural and legal persons whose registered office or domicile is located in EU Member States, third countries with special agreements with the EU on public procurement, or exceptionally in Mexico. International organizations may also participate.

Legal and Regulatory Capacity Requirements:Candidates must be authorized to provide private security services in Mexico. Required documentation includes: registration with the Federal Taxpayer Registry for Tax Identification, authorization from the General Directorate of Private Security of Mexico's Public Security Secretariat, registration with the Federal Weapons Registry, and authorization to provide alarm and electronic monitoring services.

Economic and Financial Capacity:Average annual turnover for the three most recent closed fiscal years must be minimum 13,800,000 MXN. Candidates must submit profit and loss statements for the three most recent closed fiscal years.

Technical and Professional Capacity:Candidates must demonstrate at least two security service contracts executed during the three years preceding the deadline, with at least one contract exceeding one year duration. Cumulative value of contracts over three years must be minimum 4,600,000 MXN. Additionally, candidates must currently employ minimum 48 personnel in security-related sectors. Client reference letters confirming professional execution of security contracts are mandatory.

Key Deadlines and Important Dates

1. 1Tender publication date: 9 April 2026
2. 2Deadline for receipt of participation requests: 11 May 2026 at 08:30 Central Time (Mexico City)
3. 3Indicative date for sending invitations to tender: 18 May 2026
4. 4Target contract signature date: 16 March 2026
5. 5Planned service start date: 1 April 2026

Submission Requirements and Process

All participation requests must be submitted exclusively through the electronic submission system (eSubmission) available on the EU Funding and Tenders Portal. Submissions by email or postal mail will not be accepted. Candidates must register in the EU Participant Register to obtain a Participant Identification Code (PIC) before submission.

Required documents for Phase 1 include:completed participation request form, declaration of honor regarding exclusion and selection criteria, proof of legal capacity and authorization to provide security services in Mexico, financial statements, client reference letters for previous contracts, and evidence of personnel employed in security sectors.

Language Requirements:Submissions must be in one of the official EU languages. The tender documents are published in Spanish, which is the authentic version. Any documents not in an official EU language must be accompanied by translation into an official EU language.

Evaluation and Award Criteria

Phase 1 evaluation assesses compliance with access to procurement, exclusion criteria, and selection criteria. Candidates meeting these requirements advance to Phase 2.

Phase 2 evaluation applies the best price-quality ratio principle with the following weighting: 60 percent for technical quality and 40 percent for price. Technical evaluation criteria include management and contract execution capacity, quality management and assurance, working conditions and benefits for security personnel, and armed security services management.

Technical offers must achieve minimum 50 percent of points assigned to each criterion and minimum 60 percent of total technical points to be considered for award. Only technically compliant offers with scores meeting these thresholds are evaluated economically.

Payment and Financial Terms

Payment Modality:Monthly invoicing for balance payment. The contractor must submit monthly reports and reimbursable expense declarations with invoices. The contracting authority has 30 days from invoice receipt to approve and process payment.

Currency and Exemptions:Payments in Mexican Pesos (MXN). The EU Delegation is exempt from all taxes and duties including VAT under the Vienna Convention on Diplomatic Relations of 18 April 1961.

Price Revision:Prices are fixed and non-revisable during the first year. From the second year onwards, prices may be revised annually based on the National Consumer Price Index (INPC) of Mexico upon request by either party, with three months advance notice required.

Reimbursable Expenses:Maximum total reimbursable expenses are 1,103,820 MXN for the entire contract duration including renewals. Daily allowance is 1,150 MXN and maximum accommodation limit is 3,798 MXN.

Special Conditions and Requirements

Exclusion Criteria:Candidates in bankruptcy, insolvency, or liquidation proceedings; those with unpaid taxes or social security contributions; those convicted of professional misconduct, fraud, corruption, or terrorism-related offenses; and those with significant deficiencies in executing EU-funded contracts are excluded. Candidates must submit declarations of honor confirming they do not fall within exclusion grounds.

Conflict of Interest:Contractors must avoid situations where impartial and objective contract execution is compromised by family, political, economic, or other shared interests. Any conflicts must be reported immediately to the contracting authority.

Data Protection:Personal data processing complies with EU Regulation 2018/1725. Data is treated confidentially and used only for contract execution, management, and monitoring. Contractors must implement technical and organizational security measures and notify the contracting authority of any data breaches within 48 hours.

Subcontracting:Subcontracting is permitted but the contractor remains fully responsible to the contracting authority. All subcontractors must be identified in the offer and are subject to the same exclusion criteria as the main contractor. Changes to subcontractors during contract execution require prior written approval.

Contract Management and Performance

The framework contract establishes procedures for ordering services through specific contracts or purchase orders. The contractor has five business days to return signed specific contracts or provide written explanation for non-approval. Repeated refusal to sign specific contracts or systematic delays may constitute breach of contract.

The contractor must maintain high-quality services conforming to industry standards and contract specifications. All minimum requirements specified in the tender specifications must be met throughout contract duration. The contractor is responsible for personnel and must ensure staff possess necessary qualifications and experience. Upon request, the contractor must replace any personnel lacking required expertise or causing disturbances.

Quality Assurance and Monitoring:The contracting authority may conduct controls and audits at any time during service provision and up to five years after final payment. The contractor must maintain all original documents for five years after final payment and provide access to sites, facilities, and information for audits and controls.

Termination and Resolution

Either party may terminate the contract with three months written notice. The contractor is entitled only to payment for services actually provided before termination. The contracting authority may terminate for various grounds including non-performance, failure to obtain required licenses, substantial breach of obligations, financial irregularities, conflicts of interest, or force majeure situations.

In case of termination, the contractor must provide all necessary assistance for service continuity without additional cost, unless significant additional resources are required. The contractor must submit all reports, deliverables, and invoices within 60 days of termination date.

Contact Information and Resources

Contracting Authority:European External Action Service (EEAS), EU Delegation to Mexico, Paseo de la Reforma 1675, Lomas de Chapultepec, C.P. 11000 Mexico D.F., Mexico. Email: eeas-tenders@eeas.europa.eu

Tender Documents and Portal:All procurement documents are available on the EU Funding and Tenders Portal at EU Funding and Tenders Portal. Interested candidates are invited to subscribe to receive notifications when new documents are published.

Questions and Clarifications:Additional information requests must be submitted in writing through the Questions and Answers section of the portal. The contracting authority is not obligated to respond to requests received less than six business days before the submission deadline.

Legal Framework and Applicable Law

The contract is governed by EU law supplemented by Mexican law where applicable. Exclusive jurisdiction for any disputes rests with the courts of Mexico City. The contract incorporates the EU Financial Regulation and is subject to controls and audits by the European Court of Auditors and the European Public Prosecutor's Office.

Footnotes

1. 1The framework contract may be increased through negotiated procedures without prior publication in case of deteriorating security situations, specific events requiring additional security mobilization, changes in EEAS housing policies, or increases in delegation membership, up to maximum 50 percent of initial contract value during the first three years after signature.