Security services for the Delegation of the European Union to Nepal

The European External Action Service (EEAS), Delegation of the European Union to Nepal, has published a competitive negotiated procedure (call identifier EEAS/DELNPLK/2026/CPN/0045) to award a framework service contract for security services in Nepal with an estimated total value of 351,000,000 NPR. The framework has an initial duration of 48 months with two possible renewals (up to 72 months) and covers guarding, GPS/GPRS tracking, alarm and CCTV systems as specified in the tender dossier. Interested economic operators must submit a Request to Participate electronically via the EU Funding & Tenders Portal by 12 June 2026 at 19:00:59 (Asia/Kathmandu). All binding eligibility, selection and award criteria, including quality (60%) and price (40%) weighting, are detailed in the procurement documents available on the portal.

Opportunity type and purpose

Tender for a framework service contract

The European External Action Service (EU Delegation to Nepal) invites tenders to conclude a framework contract for provision of security services in Kathmandu and mission sites, per the procurement specifications. The framework is for an initial 48 months, renewable twice.

Who can apply:Qualified security service providers and contractors able to meet the selection and technical requirements set out in the tender documents; applications submitted electronically via the EU Funding & Tenders Portal ¹.

1. 1Submission method: eSubmission via the Funding & Tenders Portal
2. 2Procedure: open call for tenders leading to a framework agreement
3. 3SME suitability: marked as not SME suitable in procurement data

Tender documents published include Invitation to submit a request to participate, Tender Specifications, Draft Framework Contract and forms; consult the procurement dossier on the portal for full requirements ¹.

Footnotes

1. 1Official tender page and documents: Tender details.

Opportunity summary

Key facts

Title:Security services for the Delegation of the European Union to Nepal. Reference / Call Identifier: EEAS/DELNPLK/2026/CPN/0045. Contracting authority: European External Action Service (EEAS), Delegation of the European Union to Nepal. Procedure type: Tender leading to the conclusion of a framework service contract (framework agreement). Main CPV: 79710000 (Guarding and security services). Estimated total procedure value: 351,000,000 NPR. Estimated overall contract currency: NPR. Planned duration: 72 months; draft framework contract indicates an initial period of 48 months, renewable twice (renewals up to the 72 months total). Submission method: Electronic submission via the EU Funding & Tenders Portal (eSubmission). Timezone referenced for deadlines: Asia/Kathmandu.

Deadlines and important dates:Invitation to submit a request to participate and procurement documents published: 13 May 2026. Consider-changed-until date for current documents: 27 May 2026. Final submission deadline (end of participation request reception period): 12 June 2026 at 19:00:59 (Asia/Kathmandu timezone) ¹.

1. 1Publication date of tender notice: 13 May 2026.
2. 2Consider-changed-until date for documents: 27 May 2026.
3. 3Final deadline for request to participate and tender submission: 12 June 2026 at 19:00:59 (Asia/Kathmandu).

Procurement scope and contract details

The contracting authority intends to conclude a framework service contract for the provision of security services in accordance with the specifications set out in the procurement documents. The procurement is for services (security/guarding), with a main CPV 79710000. The draft framework contract (Draft FWC V1) and detailed Tender Specifications Part 1 set out the technical, operational and contractual requirements. The procurement project lot identified is LOT-0001.

Estimated contract value and duration:Estimated overall contract amount: 351,000,000 NPR. Planned contract duration: 72 months overall; draft framework contract specifies an initial 48-month period renewable two times (see draft FWC in procurement documents) ¹.

Participation and submission

Submission is electronic (eSubmission) through the EU Funding & Tenders Portal / Funding and Tenders eForms tool. The documentation package published on 13 May 2026 includes: an Invitation to submit a request to participate, Tender Specifications Part 1, a Draft Framework Contract (FWC_V1), a Request to Participate Form (native .doc), and a Declaration on Honour template. The procurement notice references two-stage handling: an Invitation to submit a request to participate and subsequent phases for award. The portal entry and eForms must be used for completing and uploading the Request to Participate and supporting documents.

1. 1Access and submit via the Funding & Tenders Portal eSubmission tool (Funding and Tenders Portal eForms).
2. 2Complete and upload the Request to Participate Form provided (native .doc).
3. 3Provide the Declaration on Honour using the provided template.
4. 4Consult and follow Tender Specifications Part 1 and the Draft Framework Contract when preparing offers.

Documents published (selection)

1. 1Invitation to submit request to participate (Invitation_submit_request_participate_EEASDELNPLK2026CPN0045_EUDEL Nepal Security Services_V1.pdf).
2. 2Tender Specifications Part 1 (Tender Specifications Part 1_V1.pdf).
3. 3Draft Framework Contract (Draft FWC_V1.pdf).
4. 4Request to Participate Form (Request to Participate Form Nepal Security_V1.doc).
5. 5Declaration on Honour (declaration-of-honour_EU Del Nepal Security Services_V1.docx).

Eligibility, selection and award

The scraped content does not list a detailed, explicit eligibility-by-entity list in the extracted text. The procurement documents (Invitation, Tender Specifications and Request to Participate Form) contain the formal eligibility, selection and award criteria, including technical and financial conditions, administrative documentation and evidence to be provided. Award criteria visible in the tender metadata identify Quality (60) and Price (40) weighting; applicants should consult the Tender Specifications and Request to Participate to prepare supporting evidence and respond to selection and award criteria.

1. 1Awarding criteria weighting: Quality 60% and Price 40% (metadata indicates subordinate awarding criteria; see procurement documents for detailed parameters).
2. 2Selection criteria source referenced as 'specificTendererRequirement' and procurement documents; bidders must meet the selection and qualification requirements in the Tender Specifications.
3. 3Administrative forms include Request to Participate and Declaration on Honour; compliance with those templates is mandatory.

Technical, operational and contractual highlights

Detailed technical, operational, staffing, equipment, training, insurance and performance/security requirements are contained in the Tender Specifications Part 1 and in the Draft Framework Contract. The procurement metadata indicates post-award electronic ordering and electronic payment usage and that the contract is EU-funded. The Draft FWC includes renewal clauses for the initial 48-month period with two possible renewals; bidders must review the Draft FWC to assess liabilities, performance guarantees, service levels, confidentiality and related contractual obligations.

Who should consider applying

Organisations experienced in providing guarding and security services at diplomatic missions, international organisations or high-security facilities should consider bidding. The published documents should be reviewed carefully for minimum experience, personnel qualifications, clearance requirements, local licensing and insurance requirements specific to operations in Nepal.

Structured answers to classification questions

Eligible Applicant Types:The scraped notice does not explicitly enumerate permitted legal entity types in the extracted text. Based on the nature of the procurement (service contract for security services) and the inclusion of Request to Participate templates, the opportunity is intended for professional security service providers and legal entities capable of entering into a public contract. Likely eligible applicant types include private security companies, SMEs or large enterprises registered to operate in Nepal or internationally and able to comply with procurement selection criteria. The definitive list of eligible applicant types, including any restrictions on participation by individuals, subsidiaries or consortia, is specified in the procurement documents; bidders must consult the Invitation to submit a request to participate and Tender Specifications for mandatory eligibility rules ¹.

Funding Type:This is a public procurement leading to the award of a service contract under a framework agreement; primary financial mechanism: procurement (tender) resulting in contracts (service contract / framework contract).

Consortium Requirement:The scraped metadata does not explicitly impose a single-applicant-only or compulsory consortium requirement. The publication includes a Request to Participate form and selection criteria; EU procurement practice commonly allows single entities or economic operators in a consortium/consortium-like arrangements (consortium/joint venture/subcontracting) where permitted in the tender documents. The procurement documents must be consulted for specific rules on consortia, lead partner responsibilities, and required forms for joint bids ¹.

Beneficiary Scope (Geographic Eligibility):The notice is published by the EEAS (EU Delegation to Nepal) and the procurement concerns service provision in Nepal. The scraped content does not limit bidders by country in the extracted text. Therefore, geographic eligibility is determined by the procurement documents and applicable EEAS procurement rules; in practice, entities registered in Nepal and international companies legally able to contract and deploy services in Nepal are the relevant bidder population. Bidders should check the Tender Specifications for nationality, local presence, and legal representation requirements ¹.

Target Sector:Sector: Security services / Guarding and security services (CPV 79710000).

Mentioned Countries:Nepal is explicitly mentioned as the country where the Delegation is located and where services are to be provided. The contracting authority is the European External Action Service (EEAS) of the European Union. No other specific countries were named in the scraped procurement details.

Project Stage:Procurement stage: market/procurement stage (contracting phase). This is not an R&D call; it is the acquisition/contracting phase for operational security services (operational delivery / service implementation).

Funding Amount:Estimated overall contract amount: 351,000,000 Nepalese Rupee (NPR) for the framework contract as published. The draft framework contract and Tender Specifications should be consulted for distribution of value per year, per lot, and any ceilings per call-off.

Application Type:Open tender call published on the EU Funding & Tenders Portal. Submission via eSubmission is required. The notice uses the standard Call for Tenders flow (Invitation to submit a request to participate followed by selection and award) ¹.

Nature of Support:Contractual payment for services (monetary). Successful bidder(s) will receive payment under the awarded framework service contract for the provision of security services. The procurement is not a grant; it is a service contract.

Application Stages:Two-stage procedure is indicated by the published Invitation to submit a request to participate and the metadata showing a Two Stage Deadline Date. Typical stages: (1) Submission of Request to Participate / pre-selection and qualification; (2) invitation to submit detailed tender/award stage and signature of framework contract. Bidders should verify this in the Tender Specifications and Invitation documents ¹.

Success Rates:The scraped content does not provide historical or expected success rates. Success rate depends on number of compliant bidders and evaluation outcomes. No quantitative success probability is provided in the published notice.

Co-funding Requirement:No co-funding from applicants is indicated in the scraped procurement metadata. This is a public procurement for the purchase of services; bidders propose prices to be paid under the contract. Any financial guarantees, performance guarantees or advance payment conditions are defined in the Draft Framework Contract and Tender Specifications.

Templates and application forms:The procurement notice includes the following templates/forms which bidders must use and complete: Request to Participate Form (native .doc), Declaration on Honour (native .docx), Draft Framework Contract (FWC_V1.pdf), and Tender Specifications Part 1 (PDF). Bidders must download and complete the Request to Participate Form and Declaration on Honour; the Tender Specifications define the structure of the technical and financial offer and required supporting documents. Follow the eSubmission form structure in the Funding & Tenders Portal eForms tool when uploading documents ¹.

Additional procurement metadata

Procurement is coded under procurementType 'services' and contractingSystemType includes 'fa-wo-rc' (framework agreement). The tendering process metadata indicates awarding criterion components and that the procurement is EU-funded. The estimated overall contract amount and currency (351,000,000 NPR) and main CPV classification are clearly displayed in the portal entry. The eSubmission access tool link and eForms are specified in the portal entry.

Action required for prospective bidders

1. 1Download and read the Invitation to submit a request to participate, Tender Specifications Part 1, Draft FWC, Request to Participate Form and Declaration on Honour from the Funding & Tenders Portal page for this tender ¹.
2. 2Check the tender-specific eligibility, selection, exclusion and qualification requirements in the Tender Specifications and complete the Request to Participate Form and Declaration on Honour as required.
3. 3Prepare supporting evidence for selection criteria (financial statements, references, certificates, personnel qualifications, licences to operate security services in Nepal, insurance documentation, etc.) as specified in the Tender Specifications.
4. 4Ensure electronic submission via the Funding & Tenders Portal before the deadline: 12 June 2026 at 19:00:59 (Asia/Kathmandu).
5. 5Monitor the portal for clarifications, updates or amendments to the procurement documents until the consider-changed-until date and final date referenced in the procurement notice.

For legal certainty and full compliance, bidders must rely on the official procurement documents published on the EU Funding & Tenders Portal and the Draft Framework Contract. This summary is based on scraped portal metadata and is not a substitute for the official documents, which contain the binding rules, technical specifications, forms and contractual terms that govern the procurement ¹.

Overall summary:This is a public procurement tender issued by the European External Action Service (EEAS), Delegation of the European Union to Nepal, to award a framework service contract for security services at the Delegation in Nepal. The estimated value for the framework contract is 351,000,000 NPR and the planned duration is up to 72 months (initial 48 months with two renewals). Interested security service providers must submit a Request to Participate and supporting documentation via the Funding & Tenders Portal eSubmission system by 12 June 2026, following the instructions, templates and technical specifications contained in the published procurement dossier. All binding eligibility, selection, award and contractual terms are in the procurement documents and the Draft Framework Contract; prospective bidders must consult those documents and follow the eSubmission procedure closely to participate.

Footnotes

1. 1Procurement documents published on 13 May 2026 include: Invitation to submit request to participate, Tender Specifications Part 1, Draft FWC V1, Request to Participate Form and Declaration on Honour. Access these via the EU Funding & Tenders Portal tender page for reference EEAS/DELNPLK/2026/CPN/0045 or the Contract Notice link provided in the portal. The tender page URL (portal): Tender details.

Opportunity Overview

This is a competitive negotiated procedure for a framework service contract to provide security services to the EU Delegation in Nepal. The contracting authority is the European External Action Service (EEAS). The call identifier is EEAS/DELNPLK/2026/CPN/0045, published on 13 May 2026 in OJ S 92/2026. Services fall under CPV code 79710000 (Security services). The estimated overall contract amount is 351,000,000 NPR.

Key Dates and Deadlines

Publication Date:13 May 2026.

Deadline for Requests to Participate:12 June 2026 at 19:00:59 (Asia/Kathmandu timezone). Submissions must be electronic via the EU Funding and Tenders Portal.

Contract Details

The framework contract has an initial duration of 48 months, renewable twice, for a potential total of 72 months. It supports a demand-driven mechanism for security services, including provision of security guards, active GPS/GPRS tracking systems, alarm systems, and CCTV systems. Electronic orders and payments will be used post-award.

Estimated Value:351,000,000 NPR (Nepalese Rupees).¹

Eligibility and Participation

Open to economic operators capable of providing security services in Nepal. This is a two-stage process: first, submit a request to participate; qualified candidates will be invited to tender. Detailed eligibility, selection, and award criteria are in the procurement documents. Not suitable for SMEs as per indicators.

• Review all procurement documents before applying.
• Electronic submission required via Funding and Tenders Portal.
• Tenderers must meet qualification requirements specified in documents.

Award Criteria

Full details on award criteria are provided in the procurement documents. Consult these for precise evaluation methodology.

Procurement Documents

1. 1Invitation to submit a request to participate (PDF)
2. 2Tender Specifications Part 1 (PDF)
3. 3Draft Framework Contract (PDF)
4. 4Request to Participate Form (DOC)
5. 5Declaration on Honour (DOCX)

All documents are available for download on the EU Funding and Tenders Portal. Documents may be updated; check for changes until 27 May 2026. Access the portal at EU Funding and Tenders Portal.

Contracting Authority and Contact

European External Action Service (EEAS), Delegation of the European Union to Nepal. Contact: eeas-tenders@eeas.europa.eu. Address: P.O. Box 6754, Lazimpat, Neelsaraswoti Marg, Kathmandu, Nepal.

Applicants should register on the EU Funding and Tenders Portal and familiarize themselves with eSubmission tools. For queries, use the portal's communication features.

Footnotes

1. 1Value in Nepalese Rupees (NPR); equivalent approximately €143,000 based on secondary sources, but official figure is NPR 351,000,000. Confirm current exchange rates.