Prestations de psychologie à exécuter pour le Cabinet médical du Parlement européen à Bruxelles (Lot 1) et à Luxembourg (Lot 2)

The European Parliament (procedure EP-PERS/LUX/2026/OP/0003) has published an open tender to establish framework agreements for psychology services at its medical cabinets in Brussels (Lot 1, up to two contracts) and Luxembourg (Lot 2, cascade up to three contracts). The deadline for receipt of tenders is 8 June 2026 at 14:00 Europe/Luxembourg and submissions are accepted exclusively via the eSubmission application on the EU Funding & Tenders Portal. Mandatory selection requirements include a specialised university degree in psychology (minimum four years), at least five years of professional experience, professional liability insurance, language proficiency in French and English (one at C1, the other at B2) and a minimum turnover of €20,000 over the last two years. Contracts are awarded on the best price-quality ratio with a mandatory oral interview (quality 80%, price 20%), hourly rates in euros, an initial 12-month duration and tacit renewals up to a total of 48 months.

Opportunité (tender)

Résumé essentiel

Appel d’offres EP-PERS/LUX/2026/OP/0003 du Parlement européen pour la conclusion de contrats-cadre de prestations de services de psychologie destinées aux cabinets médicaux du Parlement à Bruxelles (Lot 1) et à Luxembourg (Lot 2). Objet: interventions courtes ou moyennes (max. 5 consultations) pour prévention psychosociale, médecine du travail, psychologie d’urgence, évaluations diagnostiques, sessions d’information et tenue de dossiers. ¹

Dates clés:Date limite de dépôt des offres: 08/06/2026 14:00 (heure locale du lieu du pouvoir adjudicateur). Ouverture publique: 09/06/2026 14:00. Date limite questions: 29/05/2026 23:59. ¹

Durée et structure des contrats:Contrats-cadre initiaux 12 mois, renouvelables tacitement jusqu’à 48 mois maximum. Lot 1 (Bruxelles): signature prévue de 2 contrats distincts (répartition estimée 50/50). Lot 2 (Luxembourg): marché en cascade, jusqu’à 3 contrats classés. ¹

1. 1Ce que finance: prestations de psychologie pour le cabinet médical (consultations individuelles et de groupes, évaluations diagnostiques, psychologie de l’urgence, formations/informations, gestion de dossiers).
2. 2Qui peut postuler: personnes physiques ou morales établies dans un État membre de l’UE (ou pays tiers couverts par accords pertinents); groupements et sous-traitance autorisés; une seule offre par soumissionnaire et par lot.
3. 3Montant indicatif/volume: Lot 1 Bruxelles estimé à 2700 heures annuelles (par contrat-cadre partagé entre deux titulaires); Lot 2 Luxembourg estimé à 1350 heures annuelles (au total).

Modalités de soumission:dépôt électronique obligatoire via eSubmission (EU Login requis). Offres linguistiques: toute langue officielle de l’UE; documents de marché publiés en français. Prix: tarif horaire fixe à proposer (prix hors TVA; fermes 1re année). Durée de validité des offres: 6 mois. ¹

Critères de sélection et minima:Exigences minimales: diplôme spécialisé en psychologie (au moins 4 ans de formation après le secondaire), expérience professionnelle d’au moins 5 ans, assurance responsabilité civile/professionnelle, maîtrise du français et de l’anglais (l’un C1, l’autre B2). Capacité financière minimale: chiffre d’affaires annuel d’au moins €20 000 dans le domaine concerné (preuves sur demande). ¹

Attribution:Méthode d’attribution: meilleur rapport qualité/prix (qualité 80% via entretien oral obligatoire, prix 20%). Les candidats doivent obtenir au moins 48/80 au test oral pour être évalués sur le prix. ¹

Documents et modalités détaillées (cahier des charges, projet de contrat, bordereaux de prix, annexes et formulaires administratifs) sont disponibles sur le portail Funding & Tenders; les soumissionnaires doivent s’abonner à l’appel pour recevoir mises à jour. Funding & Tenders Portal ¹

Footnotes

1. 1Source: dossier de l’appel d’offres EP-PERS/LUX/2026/OP/0003 publié sur le portail Funding & Tenders du Parlement européen (lettre d’invitation, cahier des charges, projet de contrat, annexes et avis TED). Documents officiels disponibles via le portail F&T.

Summary / Opportunity snapshot

The European Parliament (Directorate-General for Personnel, PERS) has published an open call for tenders to conclude framework agreements for psychological services to be provided to its medical offices in Brussels (Lot 1) and Luxembourg (Lot 2). The procedure identifier is EP-PERS/LUX/2026/OP/0003 (TED ref. 299825-2026). The framework agreements have an initial duration of 12 months and may be tacitly renewed up to a maximum total duration of 48 months. Submissions are electronic via eSubmission on the EU Funding & Tenders Portal. Deadlines: tender submission 8 June 2026 14:00 Europe/Luxembourg; public opening 9 June 2026 14:00 Europe/Luxembourg. Documents and full specifications are published on the Funding & Tenders Portal Funding & Tenders Portal - Tender page. ¹

TED reference and publication date:TED ref 84/2026 299825-2026. TED publication date 30/04/2026.

Procedure type and award method:Open procedure. Award: best price-quality ratio (quality 80% / price 20%). Framework agreement without reopening of competition. Lot 1 (Brussels): up to 2 framework contracts awarded to two different suppliers (split 50/50 estimated volume). Lot 2 (Luxembourg): framework in cascade; up to 3 contracts ranked and used in cascade.

Detailed answers to categorisation and selection questions

Each question below is answered with full detail extracted from the published tender documents (cahier des charges, invitation to tender, draft contract and annexes).

Eligible Applicant Types:Eligible applicants: natural persons and legal entities established in EU Member States and in third countries having specific procurement access agreements with the EU (i.e. those allowed by such agreements). The call permits submissions by single economic operators and by groupings of economic operators (consortiums). Subcontracting is permitted. The tender documentation requires registration in the Participants Register (PIC). Groupings must provide form Annex IV and commit to joint and several liability; the Parliament may require a legal form from the successful grouping before contract signature.

Funding Type:This is a public procurement for services to be executed under framework agreements. Primary financial mechanism: procurement (service contracts / framework agreements).

Consortium Requirement:Consortiums (groupements d’opérateurs économiques) are allowed but not mandatory. Applicants may submit as single economic operators or as members of a consortium. If a consortium submits, each member must provide the required exclusion and selection documentary evidence. One offer per tenderer per lot; a tenderer can only bid for one lot. If a bidder submits for both lots, they will be asked to confirm which lot they wish to keep.

Beneficiary Scope (Geographic Eligibility):Geographic eligibility is EU-wide. Participation is open to natural and legal persons established in EU Member States and to entities from third countries having procurement access under applicable agreements. The authority requires indication of country of establishment and supporting evidence.

Target Sector:Health / occupational health / psychology services. CPV classification: 85121270 - Psychiatrist or psychologist services.

Mentioned Countries:Belgium (Brussels lot), Luxembourg (Luxembourg lot) and reference to the European Parliament as contracting authority (with headquarters in Luxembourg and Brussels). Tender documentation is published in French; offers may be submitted in any official EU language.

Project Stage / Expected maturity:Operational service delivery. The contracts request immediate service delivery under occupational/ preventive psychology for medical offices (short to medium interventions, emergency response, group sessions, diagnostics). This is an operational service contract, not research.

Funding Amount:No aggregated estimated monetary value is published in the summary. The call provides estimated annual service volumes: Lot 1 Brussels estimated maximum 2 700 hours per year; Lot 2 Luxembourg estimated maximum 1 350 hours per year. Tenderers must submit hourly rates in the price schedule (Annex VIII A for Lot 1, Annex VIII B for Lot 2). Prices must be expressed in euro, all charges included, excluding VAT. Prices are firm for the first contract year.

Application Type:Open call for tender (open procedure). Submission through eSubmission on the EU Funding & Tenders Portal (electronic submission mandatory).

Nature of Support:Monetary: service contracts. Providers will be paid on the basis of accepted invoices for executed services according to the framework contract and purchase orders. Non-financial support: access to Parliament facilities as required for service delivery; obligation to follow Parliament security and EMAS environmental policies.

Application Stages:Two principal stages are described: (1) administrative and selection screening (exclusion and selection criteria checked by document submission; candidate may be requested to supply documents within 10 days), and (2) award evaluation comprising a mandatory oral test/interview (quality evaluation, 80 points) and the price evaluation (20 points). Successful tenders are then awarded and placed on framework agreements (for Lot 2 in cascade ordering).

Success Rates:Not published. The call will award up to two contractors for Lot 1 and up to three contractors for Lot 2 (maximum participation slots specified). Success rate depends on number of bidders and quality of submissions; no statistical success rates are provided in the documents.

Co-funding Requirement:No co-funding required. This is a service procurement: contractors charge for services delivered and are paid by the Parliament under invoice/payment terms in the draft contract.

Eligibility, exclusion and selection requirements (documented)

The tender documents contain extensive mandatory documentary requirements. The checklist (Annexe 0) specifies which documents must accompany the offer and which are supplied only upon request. Key items are summarised below.

1. 1Exclusion evidence: signed Declaration on honour re exclusion criteria (Annex II) is mandatory with the offer; further proof (criminal records, tax and social security certificates) may be requested before award and must be provided within 10 calendar days.
2. 2Selection - legal/regulatory: proof of legal status and proof of authorization or membership of relevant professional body in country where services are to be provided (extract from trade register or professional association document) must be provided with the offer.
3. 3Selection - financial: minimum indicative financial capacity: annual turnover at least €20 000 in the sector; financial statements for last two (or three) years are requested upon request (Annex VI financial form).
4. 4Selection - technical/professional: insurances (civil/professional liability) must be provided with the offer; proof of qualifications (degree in psychology after minimum 4 years specialized training), minimum 5 years professional experience in psychology, and language proficiency: French and English with at least one at C1 and the other at B2. CVs and diplomas must be provided with the offer.
5. 5Subcontractors: must be declared (Annex V). The Parliament may request documents for subcontractors to assess exclusion and selection criteria; the contracting authority may refuse subcontractors not meeting criteria.
6. 6Groupings: if bidding as a consortium, complete Annex IV; all members must supply their exclusion/selection evidence. Groupings must accept joint and several liability and may be asked to adopt a legal form before signature.

Award criteria and evaluation process

Award will be made on the basis of the best price-quality ratio. Quality = 80% weighting and price = 20% weighting. The quality assessment is an obligatory oral test/interview (approx. one hour) in French and English to evaluate methodology, diagnostic capacity, collaboration with medical services, emergency psychology response, occupational and organisational psychology interventions. Minimum threshold to progress to price evaluation is 48/80 points on the quality test. Price scoring uses linear formula: lowest price receives maximum points (20), other offers pro-rated.

Quality interview and required participants:For legal persons, the interview must be attended by the practitioner who will perform the services. All candidates scoring at least 48/80 on the interview enter the price evaluation phase.

Service description and operational details

Scope:psychologists will provide short-to-medium term clinical interventions (maximum five consultations per episode), psycho-occupational prevention, diagnostic evaluations on physician request, emergency/psychotrauma interventions, group sessions, information sessions for staff, record keeping in line with deontology and Parliament applications. Services are in-person at the medical offices located in Altiero Spinelli building, Brussels (Lot 1) and Konrad Adenauer building, Luxembourg (Lot 2), during Parliament opening hours, with some flexibility for session timing during mini-sessions. Teleconsultation is possible under exceptional circumstances. Services explicitly exclude long-term psychotherapy or coaching; referrals are made by the medical unit if longer-term therapy is required.

Estimated annual volumes and work organisation:Lot 1 Brussels: estimated maximum 2 700 hours/year (model: 5 sessions/week of ~6 hours each, average 45 weeks). Lot 2 Luxembourg: estimated maximum 1 350 hours/year (model variants provided: 5 sessions/week x 6 h or 4 sessions/week x 7.5 h, average 45 weeks). These are estimates only and not a guaranteed minimum commitment. Lot 1 will result in two framework contracts; the two contractors will be expected to split the estimated volume (approx. 50/50) subject to operational needs. Lot 2 framework contracts are set in cascade: orders first to the ranked first provider; if unavailable, the authority will approach the second, then the third.

Operational conditions and specific contractual obligations:Providers must adhere to professional ethics and deontology, avoid treating their own existing private patients within the Parliament medical office, not offer private services to Parliament staff for matters falling under the contract, ensure continuity of service and notify absences in advance, propose qualified substitute where absence exceeds 20 working days, provide an annual activity report (content specified in tender), maintain confidentiality and comply with security clearance/access rules to Parliament buildings. Insurances and proof of legal authorisation to practice are mandatory.

Submission, administrative practicalities and templates

Submission method:electronic via eSubmission on the EU Funding & Tenders Portal. An EU Login account and PIC registration are required. eSubmission accepts attachments under system requirements and enforces encryption of uploaded documents; read the eSubmission guide. The Parliament will not accept email or postal tenders. A single offer per tenderer per lot is allowed; if multiple offers are submitted, only the latest will be considered (unless withdrawn).

Mandatory forms and templates to include with the offer:Required documents (indicative list based on Annex 0): Annex II Declaration on honour (exclusion), Annex VIII A or B price schedule (lot-specific), insurance evidence, diploma copies, CVs, Annex III financial identification (bank details), Annex VI financial form (financial data) – some financial documents may be requested after tender submission, proof of professional registration or authorization, proof of compliance with restrictive measures (Annex X) concerning sanctions related to Russia/Ukraine, Annex XIII confidentiality undertaking, Annex V for subcontractors and Annex IV for groupings. The detailed checklist in Annex 0 shows which docs must be submitted with the offer (column F) and which may be requested before award (column G).

How application forms look / structure to help applicants:Key form structure and recommended attachments: 1 Identification (Annex IX): legal name, address, registration, VAT, contact person; 2 Exclusion declaration (Annex II) signed and dated; 3 Price schedule (Annex VIII A for Lot 1 or VIII B for Lot 2) completed, signed and stamped (hourly rate in EUR, two decimals); 4 Technical offer: methodology statement, approach to diagnostics, emergency response, collaboration with medical unit, proposed working days/hours, CV and diplomas of the practitioner(s) stating required language levels, proof of minimum 5 years relevant experience, proof of insurances; 5 Administrative attachments: professional authorisation/trade register extract, bank details (Annex III), financial information (Annex VI) or declaration of turnover if natural person, subcontractor details (Annex V) if any, group agreement (Annex IV) if applicable; 6 Declarations re restrictive measures and confidentiality (Annex X and Annex XIII). Ensure file names and sizes follow eSubmission system requirements and allow sufficient time to upload before deadline.

Milestones, deadlines and contact points

1. 1Tender documents published: 30/04/2026 (documents and annexes available on Funding & Tenders Portal).
2. 2Deadline for questions (contracting authority not bound after): 29/05/2026 23:59 (Europe/Luxembourg).
3. 3Tender submission deadline: 08/06/2026 14:00 Europe/Luxembourg (electronic via eSubmission).
4. 4Public opening of tenders: 09/06/2026 14:00 Europe/Luxembourg.
5. 5Oral interview dates: candidates will be notified at least 5 days before their interview date; interviews occur after administrative eligibility checks.
6. 6Framework agreement initial duration: 12 months, renewable up to total 48 months by tacit renewal (annual).

Contact for procedure and Q&A:pers-tenders@europarl.europa.eu. Tender portal page and documents: see Funding & Tenders Portal link above Funding & Tenders Portal - Tender page.

Technical, language and insurance requirements in full:Minimum technical/professional capacity per practitioner: (i) high school diploma giving access to higher education plus at least 4 years specialized training in psychology (specialised degree); (ii) minimum 5 years professional experience in the field; (iii) current right to practice / professional authorisation in country of service; (iv) insurance: civil and professional liability insurance covering death or bodily injury per person and accident and property damage per incident – provide policy evidence; (v) language: command of French and English — one at least C1 and the other at least B2 (CEFR for oral proficiency). Copies of diplomas and detailed CVs must be included with the bid. Stages/clinical internships prior to degree are not counted as professional experience; practical internships after degree are counted as professional experience. The contract requires strict compliance with professional ethics and deontology.

Contractual terms and payment:Draft contract included. Framework is called via purchase orders. Payments: invoices in electronic format (PEPPOL preferred or Funding & Tenders Portal manual encoding, or signed advanced electronic signature by email in exceptional cases). Standard payment term 30 calendar days from invoice registration. Hourly rates stated in annexes. Prices: in euro, maximum 2 decimals, all costs included, excluding VAT. Price revision: indexation formula based on Harmonised Index of Consumer Prices (HICP - euro area) from second year on subject to request and conditions in the draft contract. No financial guarantees required.

Risks, compliance and tips

1. 1Strict documentary compliance: failure to provide mandatory declarations and requested documents within the specified time (typically 10 days) will lead to rejection.
2. 2Language and interview: the oral test is in French and English; ensure the interviewing practitioner meets the required language levels and is available for the interview.
3. 3Security and access: successful contractors and their personnel must comply with Parliament security procedures and provide identity documents for building access.
4. 4Sanctions compliance: tenderers must declare non-involvement with entities subject to EU restrictive measures related to Russia/Ukraine (Annex X). Bids from entities falling under sanction rules may be rejected.
5. 5Substitution/continuity: if an absence exceeds 20 working days, proposer must provide qualified substitute within 15 working days; failing to do so may lead to contract termination.

Practical tip:follow the annex 0 checklist exactly; include Annex VIII price schedule signed and stamped, Annex II signed, proof of professional authorization, insurance certificates and CV/diplomas with the initial submission to avoid being asked for documents after the deadline. Test your eSubmission account and upload process in advance; encryption and file size rules apply.

What is this opportunity about — summary explanation

This is a procurement opportunity issued by the European Parliament to establish framework agreements for professional psychological services at its medical offices in Brussels (Lot 1) and Luxembourg (Lot 2). The institution needs short-to-medium term psychological interventions for staff, Members and assistants, focusing on occupational health, prevention, urgent response, diagnostics, group information sessions and collaboration with the medical unit. The tender is an open procedure with quality (oral interview) and price evaluation; professional credentials, specific experience and language skills are mandatory, as are insurances and compliance with exclusion rules. Framework contracts will be activated via purchase orders; Lot 1 will result in two independent contracts (shared estimated capacity) and Lot 2 will produce up to three ranked contracts used in cascade. Interested providers must register on the Funding & Tenders Portal, prepare the Annex-based documentation package and submit electronically before the 8 June 2026 deadline.

Footnotes

1. 1Tender documents, templates and all annexes are available on the EU Funding & Tenders Portal tender page: ec.europa.eu

Opportunity Overview

The European Parliament is launching a call for tenders to establish framework agreements for psychology services at its medical cabinets in Brussels and Luxembourg. This is a public procurement procedure governed by EU Financial Regulation (EU, Euratom) 2024/2509. The tender is divided into two independent lots, each with distinct requirements and contract structures. The opportunity is open to qualified psychology professionals and service providers from EU Member States and eligible third countries.

Tender Reference and Key Identifiers:Procedure Identifier: EP-PERS/LUX/2026/OP/0003. TED Reference: 84/2026 299825-2026. Official Portal: EU Funding & Tenders Portal. Publication Date: 30 April 2026.

Tender Structure and Lots

The tender comprises two independent lots that cannot be combined. Applicants may submit an offer for only one lot. If an applicant submits offers for both lots, they must confirm in writing which lot they wish to maintain.

Lot 1 - Brussels:Psychology services for the European Parliament Medical Cabinet in Brussels. Two framework agreements will be awarded to different contractors. Estimated annual volume: 2700 hours maximum. Location: Building Altiero Spinelli, rue Wiertz, B-1047 Brussels.

Lot 2 - Luxembourg:Psychology services for the European Parliament Medical Cabinet in Luxembourg. Maximum three framework agreements will be awarded in cascade order based on evaluation ranking. Estimated annual volume: 1350 hours maximum. Location: Building Konrad Adenauer (KAD), rue Alcide de Gasperi, L-2929 Luxembourg.

Critical Deadlines ¹

1. 1Deadline for receipt of tenders: 8 June 2026 at 14:00 Europe/Luxembourg time
2. 2Last date for submitting questions: 29 May 2026 at 23:59 Europe/Luxembourg time
3. 3Public opening of tenders: 9 June 2026 at 14:00 Europe/Luxembourg time
4. 4Tender validity period: 6 months from submission deadline
5. 5Offer validity: 6 months from submission deadline

Contract Duration and Terms

Each framework agreement has an initial duration of 12 months, renewable by tacit renewal for up to three additional one-year periods, not exceeding 48 months total. Either party may terminate by providing written notice at least 6 months before the annual contract anniversary. Renewal does not modify existing obligations. Purchase orders must be signed before contract expiration, and services cannot commence before the purchase order enters into force.

Scope of Services

Contractors must provide short to medium-term psychological interventions (maximum 5 consultations per patient) focused on psychosocial prevention and occupational health, plus emergency support. Services are provided in collaboration with medical doctors, nurses, and social workers. Long-term psychotherapy or coaching is explicitly excluded. Services must be delivered during Parliament office hours and working days, excluding official closures and holidays. The medical cabinets operate Monday to Thursday 08:30-18:30 and Friday 08:00-17:45 (or 08:00-13:30 on short Fridays), with adjusted hours during non-session weeks.

Service Delivery Requirements:Individual consultations on demand, group consultations, diagnostic evaluations, emergency psychology interventions, staff information sessions, patient file management according to professional ethics, and other related services. Contractors must execute services personally unless subcontracting is explicitly declared in the offer. Meal breaks are not included in billable hours and are the contractor's responsibility.

Eligibility and Participation Requirements

Participation is open on equal terms to all natural and legal persons and public entities from EU Member States and eligible third countries with relevant agreements. Applicants must declare their country of establishment and provide proof of origin according to their national legislation. Groupings of economic operators are permitted but must demonstrate joint and several liability. Subcontracting is allowed with prior written authorization from the European Parliament.

Mandatory Selection Criteria

All applicants must meet strict professional and technical requirements to be considered for award. ²

Legal and Regulatory Capacity:Applicants must hold special authorization proving they are authorized to execute the contract in their country of establishment, or be affiliated with a determined professional organization. Proof required: extract from commercial register or document from the professional association of psychologists in the country where services will be provided.

Financial and Economic Capacity:Minimum annual turnover of €20,000 in the relevant field over the last two completed financial years. Proof required: financial statements (balance sheet, income statement, and related financial information) for the last two closed years, or for natural persons, a statutory declaration that gross income for each of the last two years was at least €20,000. Applicants may rely on capacities of other entities with appropriate commitments.

Technical and Professional Capacity:Applicants must hold appropriate professional liability and civil liability insurance covering death, bodily injury, and material damage. They must possess a secondary education diploma providing access to higher education, plus a minimum four-year specialized university degree in psychology. They must demonstrate current professional practice with minimum 5 years professional experience in psychology. They must have proficiency in French and English, with one language at minimum C1 level and the other at minimum B2 level according to the Common European Framework of Reference for Languages. Proficiency in other official EU languages is an asset. Proof required: insurance contracts, copies of diplomas, detailed curriculum vitae including professional experience and language competencies.

Exclusion Criteria

Applicants must comply with extensive exclusion criteria established in Articles 138-143 of EU Financial Regulation 2024/2509. These include bankruptcy or insolvency proceedings, failure to pay taxes or social contributions, serious professional misconduct, fraud, corruption, criminal convictions, serious breach of contractual obligations, irregular conduct, tax evasion, obstruction of investigations, and conflicts of interest. All applicants must provide a statutory declaration on exclusion criteria (Annex II). The European Parliament may request supporting documentation within 10 calendar days of submission deadline. Failure to provide valid documentation results in offer rejection unless material impossibility is demonstrated.

Restrictive Measures Compliance

All applicants must guarantee that subcontractors, suppliers, and entities whose capacities are used do not fall under restrictive measures adopted under EU or EURATOM treaties. Specifically, applicants must comply with EU Regulation 833/2014 concerning restrictive measures regarding Russian actions destabilizing Ukraine. Offers from Russian nationals, Russian-established entities, or entities more than 50% owned by Russian entities are prohibited unless authorized exceptions apply. All applicants must provide a statutory declaration (Annex X) confirming compliance, dated and signed, with supporting documentation if exceptions are claimed.

Evaluation and Award Criteria

The contract will be awarded to the economically most advantageous offer based on best price-quality ratio. Evaluation uses a two-stage process combining quality assessment and financial evaluation.

Quality Evaluation (80% weighting):Mandatory oral test (interview) of approximately one hour conducted in French and English. For legal entities, the psychologist who will perform services must participate. All applicants receive identical lot-specific questions assessing psychological methodology, didactic approach, and practical implementation. Evaluation covers capacity for psychological diagnosis, collaboration with medical services, emergency situation qualification and intervention techniques, and assessment and intervention proposals in occupational and organizational psychology. Minimum score required: 48 points out of 80 to proceed to financial evaluation. Applicants will be notified in writing at least 5 days before interview date, time, and location.

Financial Evaluation (20% weighting):Based on hourly rate submitted in price schedule (Annex VIII A for Lot 1, Annex VIII B for Lot 2). Calculation: (Lowest price / Offer price) x 20 points. Final score combines quality and financial points for maximum 100 points total.

Pricing and Financial Terms

Prices must be submitted as hourly rates in euros, all-inclusive, excluding VAT and equivalent taxes. Prices are firm and non-revisable during the first contract year. From the second year onwards, prices may be revised annually on the contract anniversary based on the Harmonized Index of Consumer Prices (HICP) for the euro zone using the formula: Pr = Pi x Ir/Io, where Pr is revised price, Pi is original price, Ir is index three months before renewal, and Io is index three months before original contract entry. Either party may request revision by registered letter sent at least 3 months before anniversary. The estimated total contract value is not disclosed in the tender documents.

Payment Terms:Payment is made after contractor has properly executed all services in the purchase order. The European Parliament has 30 calendar days to pay from invoice registration date. Invoices must be submitted electronically via PEPPOL platform, Funding & Tenders Portal, or by email with advanced electronic signature. Exceptions for paper invoices apply only to contractors outside the EU, contracts with maximum 5 invoices annually, or platform dysfunction. Late payment incurs interest at the ECB main refinancing rate plus 8 percentage points, calculated from the day after payment deadline through payment date. Interest below €200 is paid only upon request within two months of payment receipt.

Submission Requirements and Process

All offers must be submitted exclusively through the eSubmission electronic application available on the EU Funding & Tenders Portal. Offers submitted by other means (email, post) will not be considered. Applicants must register in the European Commission Participant Register to obtain a Participant Identification Code (PIC), a unique 9-digit identifier required for submission. Existing registered participants reuse their existing PIC.

Required Documentation:Applicants must submit with their offer: statutory declaration on exclusion criteria (Annex II), statutory declaration on restrictive measures (Annex X), financial signatory information (Annex III), grouping information if applicable (Annex IV), subcontracting declaration if applicable (Annex V), financial information sheet (Annex VI), applicant identification sheet (Annex IX), price schedule (Annex VIII A or VIII B), copies of diplomas, detailed curriculum vitae, professional liability insurance contracts, and any other documents specified in the tender documents. Annex 0 provides a checklist of all required documents.

Submission Conditions:Only one offer per lot per applicant is permitted. If multiple offers are submitted for the same lot without withdrawal, only the last submitted offer is considered. Applicants cannot reference previous submissions to complete or correct the latest offer. Applicants may withdraw or replace offers before the deadline. All submission costs are borne by applicants and are non-reimbursable. Submission receipt confirmation from eSubmission, including official timestamp, constitutes proof of timely submission. No submissions are accepted after the deadline.

Execution Conditions and Obligations

Contractors must execute services in compliance with professional ethics and deontology. They must not treat patients already in their private practice unless those patients were clients before contract signature. Contractors must execute services personally unless subcontracting is declared in the offer. Contractors must agree on schedules and practical arrangements with the medical cabinet and respect agreed hours, accepting necessary modifications as required. Contractors must immediately report any incidents or difficulties to the European Parliament.

Service Continuity Requirements:Annual leave must be indicated to the medical cabinet at least 3 weeks in advance. Medical absences must be reported immediately. For absences exceeding 20 working days (excluding annual leave), contractors must propose a qualified substitute within 15 working days meeting the same criteria as the contractor, with minimum 5 years experience in the relevant field. The European Parliament may refuse unsuitable substitutes. Non-compliance with substitute obligations may result in contract termination before expiration.

Annual Activity Report:Contractors must submit an annual activity report at year-end and contract conclusion to the medical cabinet unit head. The report must analyze strengths and improvement areas regarding Parliament's occupational health and psychosocial prevention objectives without compromising patient confidentiality. Reports must include service execution summary by type and mode, problems or anomalies identified, improvement suggestions, monthly hours summary by activity type, and other relevant information. The European Parliament has 20 working days to approve with or without observations, or reject. Silence constitutes tacit acceptance. The Parliament may suspend approval to request additional information, with contractors having 10 calendar days to respond. Report writing is not performed on-site and costs are included in the hourly rate with no additional payment permitted.

Technical and Compliance Obligations

Contractors must comply with all applicable legislation and regulations in their country of establishment regarding taxation, social security, labor law, and accident and occupational disease prevention. They must demonstrate compliance with authorization requirements for psychological practice. Failure to obtain or renew necessary permits results in automatic contract termination without notice. Contractors must comply with strict European Parliament security procedures and provide all documents required by the security service for staff access to medical cabinet facilities, including identity document copies. Contractors are responsible for all damage caused by themselves, their staff, or subcontractors to persons or Parliament property. Contractors must hold all necessary insurance covering their staff against accidents and professional liability risks.

Lot-Specific Execution Arrangements

Lot 1 (Brussels) uses a multiple supplier mechanism under EU Financial Regulation point 34. Two independent contracts with different contractors will be awarded, each covering identical services. Services are allocated by the European Parliament based on operational needs, contractor availability, beneficiary continuity, and declared expertise. The 50/50 volume split (1350 hours each) is estimated and not contractually binding. Lot 2 (Luxembourg) uses a cascade system. Maximum three contracts are awarded to the top three ranked applicants in descending order. When issuing purchase orders, the Parliament addresses the first-ranked contractor; if unavailable, the second; then the third. Contractors may only decline orders for reasons specified in the framework agreement. Ranking remains fixed unless terminations occur.

Data Protection and Confidentiality

Personal data processing complies with EU Regulation 2018/1725 on data protection. The European Parliament Directorate-General for Personnel, Directorate for Social Services and Human Resources Support, Brussels Medical Cabinet is the data controller. Data is processed solely for tender evaluation purposes. Applicants may exercise rights under Regulation 2018/1725 by contacting pers-tenders@europarl.europa.eu. If applicants fall under Article 138 of the Financial Regulation, their data may be recorded in the Early Detection and Exclusion System (EDES). Detailed privacy information is available at the Commission's data protection page for public procurement procedures.

Environmental and Equality Policies

Contractors must strictly comply with applicable environmental legislation. The European Parliament applies the EMAS environmental management system under EU Regulation 1221/2009. Contractors must ensure all staff working for Parliament receive necessary professional training on safety, environmental rules, and correct equipment handling. Contractors must promote equality and diversity, ensuring full application of non-discrimination and equal opportunity principles from EU treaties. Priority areas include gender equality, employment and integration of persons with disabilities, and elimination of recruitment obstacles and discrimination based on sex, race, ethnicity, religion, disability, age, or sexual orientation.

Contact and Communication Procedures

During the submission phase, applicants may request additional information clarifying tender documents via the F&T Portal Questions & Answers section. The European Parliament is not obliged to respond to questions received less than 6 working days before the submission deadline. All supplementary information is published on the F&T Portal; applicants must verify updates regularly. Applicants wishing to attend the public opening session must provide names, dates of birth, nationalities, and identity/passport numbers of representatives at least 2 working days in advance to pers-tenders@europarl.europa.eu. Representatives must present eSubmission receipt confirmation and sign an attendance sheet. The Parliament reserves the right to refuse access if required information is not provided. The public opening session is limited to verifying proper submission and announcing received offers and applicant names.

Applicable Law and Dispute Resolution

Contracts are governed by EU law supplemented by Luxembourg law. All disputes concerning contract interpretation, application, or validity fall under the exclusive jurisdiction of the Court of Justice of the European Union's General Court under TFEU Articles 256(1) and 272.

Key Advantages and Considerations for Applicants

• Stable, long-term framework agreements up to 48 months with potential for renewal
• Guaranteed payment within 30 days of invoice submission
• Opportunity to work with a major EU institution with established medical infrastructure
• Clear service specifications and professional requirements
• Multiple contract awards per lot reduce competition intensity
• Cascade system for Luxembourg (Lot 2) provides fallback opportunities
• Transparent evaluation criteria combining quality and price
• Access to Parliament's secure facilities and established patient base
• Potential for stable, predictable workload within estimated annual hours
• Professional development opportunity within international institutional setting

Key Challenges and Requirements

• Strict professional qualification requirements including 5 years minimum experience
• Mandatory oral interview in French and English as primary evaluation criterion
• Comprehensive documentation requirements with tight submission deadlines
• Extensive compliance obligations regarding exclusion criteria and restrictive measures
• Requirement to maintain service continuity with substitute arrangements
• Annual activity reporting obligations with Parliament approval process
• Limited flexibility in service delivery (no long-term therapy or coaching)
• Compliance with Parliament security procedures and access requirements
• Potential for volume variations despite estimated annual hours
• Requirement to work within Parliament's operational hours and calendar
• Professional liability insurance mandatory
• No guarantee of minimum work volume despite framework agreement

Submission and Support Resources

Detailed submission instructions are available in the eSubmission practical guide accessible via EU Login account. System requirements, supported file types, attachment size limits, and technical specifications are documented on the eSubmission wiki. For technical issues, contact the eSubmission helpdesk. For procedural questions about the tender, use the F&T Portal Questions & Answers section. All tender documents are available in French only; no translations are provided. Applicants must use the latest versions of Google Chrome or Mozilla Firefox browsers for eSubmission access.

Important Notes for Applicants

The European Parliament invitation to tender creates no obligation to award contracts. The Parliament may cancel the procedure at any time without compensation to applicants. The Parliament reserves the right to award only one lot or fewer contracts than planned. Applicants must ensure all submitted information is accurate and complete; false declarations may result in exclusion. The Parliament may request clarifications or additional documentation during evaluation. Applicants should prepare all required supporting documents well in advance given the 10-day response requirement. The oral interview is mandatory for all shortlisted applicants and cannot be waived. Applicants must maintain confidentiality regarding patient information and comply with professional ethics throughout contract execution. The contract does not create an employment relationship; contractors remain independent service providers.

Footnotes

1. 1All deadlines are in Europe/Luxembourg timezone. Applicants must account for time zone differences in their planning. The submission system closes automatically at the deadline; no late submissions are accepted regardless of circumstances.
2. 2Selection criteria must be met by the submission deadline. The European Parliament may request supporting documentation up to 10 calendar days after submission. Failure to provide valid documentation within the specified timeframe results in automatic offer rejection unless material impossibility is demonstrated and documented.