European Data Portal

The European Commission's Publications Office has issued a call for tenders identified as EC-OP/2025/OP/0024 for the provision of services related to the European Data Portal. This procurement opportunity, which is not a grant, has an estimated total value of €8,075,000 and is structured as a framework agreement to last for a maximum of 54 months. The submission method is electronic, and the deadline for received tenders is set for November 19, 2025, at 10:00 Europe/Luxembourg time.

This opportunity is primarily targeted at large enterprises specializing in Information and Communication Technology, specifically in IT services. Eligible applicants may include large IT service providers, public-private partnerships, joint ventures, and consortia that can collectively meet the technical criteria. The nature of support provided under this contract involves monetary compensation for services rendered rather than upfront financial support for projects.

The tender emphasizes the delivery of high-quality services, allocating 70% of the evaluation criteria to quality and 30% to price. Submission requirements include providing a complete tender package that adheres strictly to the technical and administrative documentation specified. The process is characterized as a single-stage open call, where all required documents must be submitted together.

Furthermore, submission participants must register for a Personal Identification Code (PIC) to partake either as a sole candidate or as a member of a consortium. The eSubmission system allows submissions in all 24 official EU languages and employs encryption to ensure the confidentiality and integrity of the documents submitted.

The procurement does not specify explicit geographic restrictions, but it is anticipated that it may be open to entities from all EU member states and possibly from EEA and candidate countries. Overall, this tender represents a significant opportunity for experienced IT service providers to engage in a crucial EU project focused on enhancing data transparency and accessibility across Europe.

The European Commission, Publications Office, has issued a call for tenders EC-OP/2025/OP/0024 for the provision of services related to the European Data Portal. The TED reference for this tender is 192/2025 655025-2025.

The procedure identifier is EC-OP/2025/OP/0024. The submission method is electronic, and the call is currently open for submission. The estimated total value of the tender is 8,075,000 EUR. The TED publication date is 07/10/2025. The lead contracting authority is the European Commission, Publications Office. The main classification (CPV) code is 72000000, which falls under the category of services. The nature of the contract is for services, and the maximum contract duration is 54 months. The award method will be based on the best price-quality ratio. This is a framework agreement without reopening of competition.

Key milestones include the TED publication date of 07/10/2025, the date and time of the public opening on 19/11/2025 at 15:00 Europe/Luxembourg time, and the deadline for receipt of tenders on 19/11/2025 at 10:00 Europe/Luxembourg time. The contracting authority is not bound to reply to questions submitted after 11/11/2025 at 07:00 Europe/Luxembourg time.

The following documents are available for download:

EN0 EC-OP2025OP0024 Invitation to tender Invitation letter, published on 07/10/2025, Version 1, no translations available.
EN1 EC-OP2025OP0024 - Specifications Tender specifications, published on 07/10/2025, Version 1, no translations available.
EN2 EC-OP2025OP0024 - Draft FWC Draft contract, published on 07/10/2025, Version 1, no translations available.
EN2 EC-OP2025OP0024 - Draft FWC - app 2 - Security requirements en 2025 Draft contract annex, published on 07/10/2025, Version 1, no translations available.
EN2 EC-OP2025OP0024 - Draft FWC - app 3 - Security baseline Draft contract annex, published on 07/10/2025, Version 1, no translations available.
EN3 EC-OP2025OP0024 Price schedule and Case Study Financial offer form, published on 07/10/2025, Version 1, no translations available.
EN4 EC-OP2025OP0024 - Specifications - TA I - Recording and Tracking system Other invitation to tender document, published on 07/10/2025, Version 1, no translations available.
EN4 EC-OP2025OP0024 - Specifications - TA II - High architecture of the EDP Other invitation to tender document, published on 07/10/2025, Version 1, no translations available.

Submissions must be sent exclusively via the electronic submission address provided.

Frequently Asked Questions (FAQ) related to the eSubmission system:

How to proceed if the system is slow or doesn’t work while uploading/downloading documents? Use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, clear the cache and cookies.
Which Internet browsers does eSubmission support? Use the latest versions of Google Chrome or Mozilla Firefox. Refer to the System Requirements link for the most up-to-date technical recommendations.
Is it possible to view the details of the submission after the deadline? No, the content of the submission is not accessible after submitting the tender, as the system encrypts all attachments upon upload.
Where can I find my submissions in Manage My Area, in the Funding & Tenders portal? Submissions can be found in ‘My Submission(s)’: tenders in response to open calls for tenders, requests to participate, etc.
Which size should attachments have? Attachments must be less than 50 MB in size.
How should I name attachments in eSubmission? Name attachments following the System Requirements.
Can I submit a video in eSubmission? Which formats are supported? Check the System Requirements of eSubmission.
I received an invitation from the F&T Portal but cannot view the procurement documents. Select an organisation in the F&T Portal under “My Invitations”.
Do I need to validate my PIC in order to submit a tender in eSubmission? A Personal Identification Code (PIC) is mandatory.
I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do? Ensure the file follows the technical requirements of the system.
How many attachments can I upload per submission? The maximum number of documents is 200 files.
Why do tenderers need a PIC? It is mandatory to register for a PIC to submit a tender or a request to participate.
How do I register my organisation and get a Participant Identification Code (PIC)? Check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register.
How many languages does the system support? The system supports all 24 official EU languages.
Which is the character set encoding in the system? The character set encoding is UTF-8.
Does the system use encryption to ensure the integrity and the confidentiality of the information? Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism.
Which file types does the system support? The supported file types depend on the type of submission.
Can I view and edit my draft submission? Yes, until the deadline.
In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission? No, it is just a display issue.
I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent? No, this is an auto-generated notification.

In summary, this is a call for tenders by the European Commission, Publications Office, for services related to the European Data Portal. The tender, identified as EC-OP/2025/OP/0024, has an estimated value of 8,075,000 EUR and aims to establish a framework agreement for a maximum duration of 54 months. The submission deadline is November 19, 2025. Tenderers must submit their offers electronically and ensure they meet all technical requirements for the eSubmission system, including obtaining a PIC and adhering to file size and naming conventions. The award will be based on the best price-quality ratio. Several documents, including the invitation letter, specifications, draft contract, and financial offer form, are available for download to assist potential bidders in preparing their submissions. The eSubmission system supports 24 EU languages and uses encryption to protect the confidentiality of submitted information.

Eligible Applicant Types: The provided text does not explicitly state the eligible applicant types. However, since it is a call for tenders, it is implied that eligible applicants could include companies, organizations, or other entities capable of providing the required services. The FAQ section mentions the need for a Personal Identification Code (PIC) for participation, suggesting that any organization eligible to register for a PIC can apply.

Funding Type: The funding type is procurement, specifically a service contract. The call is an "Invitation to tender" for the "Provision of services related to the European Data Portal." The "Nature of the contract" is explicitly stated as "services."

Consortium Requirement: The text mentions that a Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). This suggests that both single applicants and consortia are eligible to apply.

Beneficiary Scope (Geographic Eligibility): The text does not explicitly define geographic eligibility. However, given that it is an EU funding opportunity related to the European Data Portal, it is highly likely that the beneficiary scope includes entities from the EU and possibly EEA countries. The system supports all 24 official EU languages, further implying a focus on EU member states.

Target Sector: The target sector is ICT (Information and Communication Technology), specifically related to data and data portals. The description mentions "Provision of services related to the European Data Portal." The CPV code 72000000 also points to IT services.

Mentioned Countries: The text mentions Luxembourg as the location for the date and time of the public opening. It also refers to the 24 official EU languages, implying a focus on EU member states.

Project Stage: The project stage is not explicitly mentioned, but given that it is a call for tenders for the provision of services, the expected project stage is likely to be at the implementation or operational stage. The tender aims to procure services to support an existing or planned European Data Portal.

Funding Amount: The estimated total value of the contract is 8,075,000 EUR.

Application Type: The application type is an open call for tenders, with electronic submission. The text states "Submission method: Electronic" and "Open For Submission."

Nature of Support: The nature of support is a service contract. The selected tenderer will receive money in exchange for providing services related to the European Data Portal.

Application Stages: The number of application stages is not explicitly stated, but the process involves submitting a tender, which will then be evaluated based on the "best price-quality ratio." This suggests at least a two-stage process: submission and evaluation.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The text does not explicitly mention a co-funding requirement.

Summary:

This is an open call for tenders (EC-OP/2025/OP/0024) issued by the European Commission, Publications Office, for the provision of services related to the European Data Portal. The estimated total value of the contract is 8,075,000 EUR, and the maximum contract duration is 54 months. The procedure is a framework agreement without reopening of competition. Submissions must be electronic, and the deadline for receipt of tenders is November 19, 2025, at 10:00 Europe/Luxembourg time. The award method is based on the best price-quality ratio. The TED reference for this tender is 192/2025 655025-2025. The contracting authority is not bound to reply to questions submitted after November 11, 2025, at 07:00 Europe/Luxembourg time. Tenderers must register for a Personal Identification Code (PIC) to participate, either as a sole candidate or as part of a consortium. The eSubmission system supports various file types up to 50 MB each, with a maximum of 200 files per submission, and uses UTF-8 character set encoding with encryption for data integrity and confidentiality. The system supports all 24 official EU languages. The tender specifications include details on a recording and tracking system (TA I) and the high architecture of the EDPO (TA II), along with security requirements and a security baseline.