EUDA Corporate identity and graphic design and other related activities

The European Union Drugs Agency (EUDA) has published an open tender (EUDA/2026/OP/0002, TED ref. 57/2026 198581-2026) for a single framework contract to provide corporate identity, graphic design, layout and template services to support its brand and communications. The framework has a ceiling value of €800,000 and a maximum duration of 48 months, with specific contracts issued as needed. Key submission dates are questions by 30/04/2026 and tenders due via the EU Funding & Tenders Portal eSubmission by 11/05/2026, and eligibility is limited to natural and legal persons established within the scope of the EU Treaties. Award will be by best price-quality ratio, with quality scored on project management, creativity and a case study alongside the financial offer.

What it funds

Scope in brief

Framework contract to provide ongoing corporate identity, graphic design, layout and related services for the European Union Drugs Agency (EUDA). Tasks include further development of the EUDA brand guide and visual identity, brand application and sub-brand work, event and campaign identity concepts, digital and print design, templates (Word, PowerPoint, Excel), infographics and social assets.

Estimated value and duration:Framework ceiling €800,000 (not to be exceeded); maximum contract duration 48 months. Deadline for submission 11 May 2026, 12:00 (Lisbon time) ¹

1. 1Who can apply: companies or consortia established in EU/EEA (natural or legal persons); entities must not be subject to EU restrictive measures or exclusion grounds.
2. 2Contract form: single framework contract with specific contracts/order forms; subcontracting permitted (identified subcontractors >20% must be declared).
3. 3Language and submission: tenders may be submitted in any EU official language; electronic submission via eSubmission (EU Login) is mandatory.

Footnotes

1. 1Full procurement documents, specifications, annexes and the eSubmission link are published on the EU Funding & Tenders Portal F&T Portal - EUDA Corporate identity tender.

Call summary and purpose

The European Union Drugs Agency (EUDA) has published an open procedure call for tenders (procedure identifier EUDA/2026/OP/0002, TED ref. 57/2026 198581-2026) to award a single framework service contract for corporate identity, graphic design and related services. The objective is to provide ongoing strategic and creative development and application of the EUDA brand launched in July 2024, including brand development, brand application across a growing portfolio of products/services, and project/event-specific corporate identity concepts and outputs.

Administrative and procurement core facts

Contracting authority:European Union Drugs Agency (EUDA), Praça Europa 1, Cais do Sodré, P-1249-289 Lisbon, Portugal. TED publication date: 23/03/2026. Procedure: open procedure; submission method: electronic via eSubmission (EU Funding & Tenders Portal); award method: best price-quality ratio; nature of contract: services; main CPV: 79822500 - Graphic design services. Framework contract ceiling (maximum total value): €800 000. Maximum contract duration: 48 months. Deadline for receipt of tenders: 11/05/2026 12:00 Europe/Lisbon. Public opening: 12/05/2026 11:00 Europe/Lisbon.

Estimated total value:€800 000 (framework contract ceiling). ¹

Scope of services required (detailed)

The contractor will deliver high-quality professional services across three main areas:corporate identity, graphic design and layout, and related services (templates and technical compatibility). The core tasks include:

1. 1Corporate identity creative development: further develop and maintain the EUDA artistic direction, define clear visual communication guidelines, principles and systems, and compile additional sections of the EUDA brand guide and visual identity manual.
2. 2Brand application: design and develop creative solutions and visual systems for an expanding portfolio of EUDA products, services and activities, including graphic motifs, product series designs and sub-brand architectures aligned to the core EUDA brand.
3. 3Project/event-specific corporate identity concepts: design dedicated identifiers and a range of visual outputs for campaigns, events and projects (campaign materials, signage, promotional items, branded assets).
4. 4Graphic design and layout: creation of charts, diagrams, infographics, maps, graphs, tables, icons, illustrations, social media assets, promotional items, signage, animated visual assets and layout for reports, brochures, flyers, posters. Deliverables are expected in responsive and accessible design formats and implemented in Adobe Creative Cloud.
5. 5Related services / templates: design and delivery of Microsoft Word, PowerPoint, Excel templates, email signatures and instructions for use. Templates must be compatible with Microsoft Office, LibreOffice, OnlyOffice and PDF preview (PDF.js), avoid macros, follow corporate identity, and be accessible (appropriate contrast, no images instead of text).

Work will mostly be carried out remotely on contractor premises. The contractor must handle multilingual outputs (EU official languages plus Norwegian, Turkish, Arabic, Russian and pre-accession languages as required). EUDA will supply source files in formats such as Adobe Creative Cloud, Word and Excel.

Eligibility and applicant requirements

Eligible Applicant Types

Eligible applicants include private sector companies and agencies providing graphic design, branding and communication services. The procedure allows: sole tenderers (single company), joint tenders (groups of economic operators) and subcontracting. Public bodies, research institutes and non-profits could bid if they meet selection criteria and legal requirements, but the procurement excludes entities established outside the EU (see geographic eligibility).

Consortium Requirement

A consortium is not required. The framework contract will be concluded with one contractor. Joint tenders (consortia) are allowed and, if used, must appoint a group leader with a power of attorney (Annex 3). All group members are jointly and severally liable for contract performance.

Geographic eligibility / Beneficiary scope

Participation is open to natural and legal persons established within the scope of the EU Treaties (EU Member States / Union institutions and bodies). The call explicitly excludes economic operators established in third countries not covered by the EUDA procurement access rules. The contracting authority is based in Lisbon, Portugal.

Mandatory registrations and IDs

Tenderers must be registered in the Participant Register and provide a Participant Identification Code (PIC) to submit via eSubmission. EU Login account is required to access the portal and submit questions or tenders.

Selection, exclusion and evaluation rules

The tender evaluation follows exclusion checks, selection criteria verification, compliance with minimum requirements and award criteria evaluation. Exclusion and selection declarations must be supplied using the Declaration on Honour (Annex 2). The contracting authority may request documentary evidence during the procedure; tenderers should prepare required documentation in advance.

1. 1Exclusion: Declaration on Honour (Annex 2) required. Evidence may be requested for judicial records, tax and social security certificates, or equivalent.
2. 2Selection – Economic/financial: consolidated average annual turnover for the last two financial years must be at least the estimated annual value (€120 000). Profit & loss accounts or bank statements required.
3. 3Selection – Technical/professional: consolidated evidence of at least 5 years company experience in corporate identity/graphic design projects (min. 2 and max. 5 project references, at least one for public sector or scientific/health-related topics). Team members must each have minimum 5 years' relevant experience; provide CVs and team description.

Award criteria and tender structure

Award is based on best price-quality ratio. Tenderers must submit a technical tender and a financial tender. Price must be provided as a daily rate (8-hour working day). Quality criteria are scored (1–100) and weighted.

Tenders below minimum required scores for any qualitative award criterion will be excluded from evaluation. The global ranking formula uses price and quality combined; in case of a tie the higher quality score wins, applying the order: Creativity, Case study, Project management.

Application process, deadlines and submission

Submission is wholly electronic via eSubmission on the EU Funding & Tenders Portal. Tenderers must prepare and upload all required annexes and signed declarations according to Annex 1. Only tenders submitted through eSubmission by the published deadline will be considered. Tenderers may withdraw or replace tenders prior to the deadline. Questions during the submission phase must be submitted via the portal Q&A feature; contracting authority is not bound to answer questions submitted after 30/04/2026 23:59 Europe/Lisbon.

Key dates:Deadline for questions: 30/04/2026 23:59 Europe/Lisbon. Deadline for tenders: 11/05/2026 12:00 Europe/Lisbon. Public opening: 12/05/2026 11:00 Europe/Lisbon.

Submission documents and templates (required)

Annex 1 lists the documents to submit with the tender. Essential documents and templates published with the tender documents include:

1. 1Invitation to tender / Invitation letter (published)
2. 2Tender specifications (Annex I) — full technical specifications and award method
3. 3Annex 1 — List of documents to be submitted with the tender (mandatory file list and upload instructions)
4. 4Annex 2 — Declaration on Honour (exclusion & selection) (mandatory signature by authorised representative)
5. 5Annex 3 — Agreement/Power of Attorney model (mandatory for consortiums/joint tenders)
6. 6Annex 4 — List of identified subcontractors (if applicable above 20% share or relied-on capacity)
7. 7Annex 5.2 — Commitment letter model for entities on whose capacities the tenderer relies (if applicable)
8. 8Annex 6 — Draft framework contract (for information)

Tenderers must upload the technical tender (containing project approach, team CVs, company references, creativity examples and the case study deliverables) and the financial tender (daily rate(s) and total estimate). The eSubmission system enforces required file names and places for each involved entity (sole tenderer, group leader, group members, identified subcontractors) as described in Annex 1.

Contract form, duration, payments and legal

The result is a single framework contract concluded with one contractor. Specific contracts (orders) will be issued under the framework for tasks and deliverables. Maximum contract duration is 48 months. Payments are made in euro; invoices and VAT rules follow the draft contract. The contract will include IPR provisions transferring newly created results to the Union and licensing pre-existing rights as specified in the draft contract annexes. Security, confidentiality, data protection (Regulation (EU) 2018/1725) and audit provisions apply.

Nature of support and funding type

This is a procurement / service contract (framework agreement, without reopening of competition). The contracting authority will pay for contracted services (monetary compensation). The contract is not a grant, loan or equity instrument; it is a commission procurement for services.

Application assessment stages and practicalities

1. 1Stage 1: Administrative compliance and electronic submission verification (timely receipt via eSubmission).
2. 2Stage 2: Exclusion and selection checks (Declaration on Honour, financial accounts, evidence of technical capacity).
3. 3Stage 3: Minimum requirements compliance check (technical specifications, template compatibility etc.).
4. 4Stage 4: Award evaluation — qualitative scoring (project management, creativity, case study) and price assessment; ranking and award decision.

Therefore applicants must prepare to pass four sequential evaluation stages to be eligible for award.

Success rates and co-funding

No published success rate or number of expected bidders is provided in the call documents. As a single-contractor framework in a specialised branding domain with qualitative evaluation, competition can be expected to be selective. The tender does not require co-funding from applicants; the contracting authority pays contracted amounts under the framework and specific contracts. There is no matching funds requirement.

Eligible sectors / target sectors

Primary target sectors for bidders:professional services in corporate identity and branding, graphic design, communications and digital design. Applicable thematic domains include marketing/communication, ICT/digital design, culture/creative industries and public sector communications.

Project stage and expected maturity

The contract addresses an operational/implementation stage:ongoing brand development, application and production of communications outputs for a functioning public agency. Bidders are expected to provide mature, production-ready services and workflows (delivery, proofing rounds, Adobe Creative Cloud assets, template compatibility and localisation workflows).

Templates and application form structure — practical outline

The procurement documents include templates and models which must be used or followed. Key templates and required uploaded files (as stated in Annex 1) are:

1. 1Declaration on Honour on exclusion and selection criteria (Annex 2) — signed by the authorised representative for the sole tenderer or each group member.
2. 2Agreement/Power of Attorney (Annex 3) — mandatory when submitting a joint tender; must be signed by all group members.
3. 3List of identified subcontractors (Annex 4) — indicate proportion of subcontracting and roles for identified subcontractors (>=20% or relied-on capacities).
4. 4Commitment letters for any identified subcontractor relied on for selection criteria (Annex 5.1) or for entities on whose capacities the tenderer relies (Annex 5.2).
5. 5Technical tender (upload field 'Technical tender'): company description (500–1 000 words), project references (2–5), team description and CVs (500–1 000 words), project management and quality assurance description (500–1 000 words), creativity portfolio (5–10 examples with explanations 500–1 000 words) and the case study materials (identifier and visual deliverables as required).
6. 6Financial tender (upload field 'Financial tender'): daily rate(s) (8-hour day) in EUR and any cost breakdown required.

Naming and upload locations in eSubmission must follow Annex 1 instructions (e.g. Declaration on Honour under 'Parties' attachments; technical and financial tenders under 'Tender Data'). Failure to upload mandatory documents as specified will lead to rejection.

Risks, special considerations and advice for bidders

Bidders should pay special attention to:meeting the minimum technical and financial thresholds, preparing demonstrable public-sector and health/social science communication references, multilingual production capability, template compatibility (no macros, correct PDF rendering in PDF.js), and signing required declarations with recognised authorised signatures (qualified electronic signature recommended). The contracting authority reserves the right to request further documentary evidence and to reject tenders that cannot evidence declared capacities.

Technical and delivery requirements checklist:Adobe Creative Cloud production capability, responsive and accessible design, multilingual workflows (30+ languages), template compatibility with Microsoft Office/LibreOffice/OnlyOffice and PDF.js, capacity to deliver event branding, printed and digital outputs, social assets and animated pieces.

Contact and procurement documents

All procurement documents, annexes, draft contract and templates are published on the EU Funding & Tenders Portal at the tender details page. Questions must be submitted via the portal Q&A. Electronic submission and authentication require EU Login and a PIC for each participating organisation.

Concluding summary

This procurement seeks a single supplier under a 48-month framework to provide brand strategy, corporate identity development, graphic design, template production and bespoke event/campaign identity services to the European Union Drugs Agency. The contract is a services procurement (framework agreement) with a ceiling of €800 000 and is awarded on a best price-quality basis following a staged evaluation. Submission is electronic only via eSubmission on the EU Funding & Tenders Portal and requires careful attention to the tender specifications, Annex 1 upload structure and mandatory signed declarations. Successful bidders must demonstrate multi-year experience in identity/graphic design, multilingual production capability, public-sector experience, a capable project team and high creative standards.

Footnotes

1. 1Estimated total value and framework contract ceiling are published in the tender notice and tender specifications (Tender specifications, Section 1.6). See the procurement documents on the EU Funding & Tenders Portal for full contractual and pricing conditions: EUDA Tender page.

Opportunity Overview

This is an open procedure call for tenders (EUDA/2026/OP/0002) launched by the European Union Drugs Agency (EUDA), based in Lisbon, Portugal, for a single framework contract (FWC) providing strategic corporate identity services, graphic design, layout, and related services such as templates. The services support the ongoing development of EUDA's brand image, launched in July 2024, to align with the EUDA Strategy 2030 and a growing portfolio of products, services, and activities.

The FWC has an estimated value of €800,000 (ceiling amount) and a maximum duration of 48 months. It will be implemented through specific contracts ordered via requests for services. TED reference: 57/2026 198581-2026. Primary documents available at EU Funding & Tenders Portal.

Key Dates and Milestones

• TED publication date: 23/03/2026
• Deadline for questions: 30/04/2026 23:59 (Europe/Lisbon)
• Deadline for receipt of tenders: 11/05/2026 12:00 (Europe/Lisbon)
• Public opening: 12/05/2026 11:00 (Europe/Lisbon)

Eligibility and Who Can Apply

Open to natural and legal persons within the scope of the EU Treaties and international organisations established in EU Member States. Not open to entities established in third countries. All involved entities (tenderers, group members, subcontractors, entities relied upon for capacity) must not be subject to EU restrictive measures and must meet exclusion and selection criteria.

Exclusion Criteria

Tenderers must submit a Declaration on Honour (Annex 2) confirming absence of exclusion situations under Article 136(1) and 138 of the Financial Regulation, including bankruptcy, tax/social security breaches, grave professional misconduct, fraud, corruption, terrorism-related offences, significant contract performance deficiencies, and irregularities. Supporting evidence required with tender or upon request.

Selection Criteria

Economic and Financial Capacity (F1):Average yearly turnover of last two years >= €120,000 (consolidated). Evidence: Profit/loss accounts (most recent closed within 18 months) from involved entities.

Technical and Professional Capacity:T1 (Company): Minimum 5 years experience in similar projects (public/private sectors), with at least one public sector/scientific/health project. Evidence: 500-1,000 word description + 2-5 project details (past 5 years). T2 (Team): Minimum 5 years experience per key team member in corporate identity/graphic design. Evidence: 500-1,000 word description + profiles/CVs.

Evidence must be submitted with tender. Joint tenders and subcontracting allowed (identified subcontractors >20% share or relied upon for capacity require commitment letters, Annexes 4-5). PIC registration in Participant Register required.

Scope of Services

• Corporate identity creative development: Visual guidelines, brand guide updates.
• Brand application: Graphic motifs, product designs, sub-brands.
• Event/project concepts: Identifiers, campaign materials, signage, promotional items.
• Graphic design/layout: Infographics, illustrations, social media assets, reports, brochures (digital/print, multilingual up to 30+ languages, accessible/responsive).
• Templates: Word, Excel, PPT, email signatures (compatible with MS Office/LibreOffice, accessible, no macros).

Services performed at contractor's premises using Adobe Creative Cloud. Electronic proofs and feedback rounds required. Place of performance: Contractor's premises.

Financial Details

Award Criteria and Minimum Scores

Case study requires:Event identifier, backdrop/roll-up/social assets/Teams background/PPT template/gadget proposal + 500-1,000 word rationale (max 30 working days). Full details in tender specs.

Submission Requirements

1. 1Register in Participant Register (PIC required).
2. 2Electronic submission via eSubmission (EU Login required).
3. 3Documents per Annex 1: Declaration on Honour, authorisations, financials (P&L), technical evidence (company/team descriptions), technical/financial tenders.
4. 4Tenders in any official EU language; English prevails.
5. 5Max 200 attachments (<50MB each); specific naming.
6. 6No variants.

Full document list and upload instructions in Annex 1. Subscribe to call for updates/Q&A.

Contractual Conditions

• Single FWC without reopening competition.
• Specific contracts via requests (min 30-day reply).
• Governed by EU/Portuguese law; disputes: Lisbon courts.
• IP: EUDA owns results; pre-existing rights licensed royalty-free.
• Security, confidentiality, data protection, audits apply (5 years post-balance payment).
• Termination grounds include force majeure, breaches; liquidated damages for delays.
• No price revision.

Key Risks/Notes:Strict compliance with EUDA corporate identity manualEUDA Identity Manual. Multilingual (30+ languages), accessible designs required. Questions via portal by 30/04/2026.

Tender specs, draft contract, annexes available for download on portal. Contact:infoprocurement@euda.europa.eu.

Footnotes

1. 1All details from official procurement documents on EU Funding & Tenders Portal and TED notice 198581-2026.