EC-INTPA/LUN/2025/EA-RP/0108 - Global Gateway Campaign Services Zam

The European Commission, through its Directorate-General for International Partnerships (INTPA), has issued a call for tenders for a service provider to support the EU's strategic communication initiatives in Zambia. This particular opportunity, identified as EC-INTPA/LUN/2025/EA-RP/0108, is aligned with the Global Gateway initiative and falls under the Cooperation Facility, aimed at enhancing the understanding and perception of EU partnerships in Zambia.

The total estimated value of the contract is set at €1.8 million, and the duration of the project will span up to 36 months. The intended objective is to effectively promote positive public perceptions through targeted communication campaigns, leveraging marketing practices to engage audiences in Zambia.

Eligible applicants for this tender include any service provider capable of delivering the required strategic communication services. The opportunity is open internationally, suggesting that entities from various countries can apply without geographical restrictions specific to the EU. No consortium is required; a single applicant is preferred. The tender is classified as a procurement contract, distinguishing it from grant-based funding mechanisms, emphasizing that it’s about purchasing services rather than providing financial support in a traditional grant sense.

The application process is structured in multiple stages, primarily consisting of two phases: the first involves submitting a request to participate by July 31, 2025, followed by a second stage where shortlisted candidates will be invited to submit full tenders. A unique Participant Identification Code (PIC) is mandatory for participation, either as an individual entity or as part of a consortium.

In terms of project scope, it focuses on strategic communication methodologies and public awareness, directly benefiting the Zambian context while promoting EU-related initiatives. The application must be submitted electronically, and adherence to specific document guidelines is required, including file size limits for attachments.

The success rates for bids are not explicitly disclosed in the opportunity details, and there is no co-funding requirement indicated for applicants, which means the selected service provider will receive full funding from the EU for the services provided.

In summary, this procurement opportunity invites applications for strategic communication campaign services aimed at amplifying the EU's partnership image in Zambia, with a significant financial backing and a thorough evaluation process favoring quality in execution.

The European Commission, INTPA - International Partnerships is offering a call for tenders with procedure identifier EC-INTPA/LUN/2025/EA-RP/0108. This is for Global Gateway Campaign Services in Zambia. The TED reference is 123/2025 424054-2025. The call is for tenders and is an electronic submission. The call is currently open for submission.
 
 The description of the call is for the recruitment of a Service Provider under the Cooperation Facility (ACT-60799) to reinforce the EU’s strategic communication, and to increase the positive perception, awareness and understanding of the target audiences of the EU’s partnership in the Republic of Zambia.
 
 The procedure type is a restricted procedure. The estimated total value is 1,800,000 EUR. The TED publication date is 01/07/2025. The main classification (CPV) is 73000000 - Research and development services and related consultancy services. The nature of the contract is services. The maximum contract duration is 36 months. The award method is best price-quality ratio. There is no framework agreement. The place of delivery or performance is 20001052 - Zambia. The programme is 44995760 - Sub-Saharan Africa. The deadline for receipt of requests to participate is 31/07/2025 12:00 Africa/Lusaka.
 
 There is one document available: Additional information about the Contract Notice revised(2)Invitation to submit a request to participate, published on 01/07/2025, Version 1, with no translations available.
 
 Submissions must be sent exclusively at the address for submission given below. The submission method is electronic.
 
 There are FAQs available.
 
 Regarding the eSubmission system, the following information is provided:
 
 To proceed if the system is slow or doesn’t work while uploading/downloading documents, use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, clear the cache and cookies on the Internet browser.
 
 eSubmission supports the latest versions of Google Chrome or Mozilla Firefox. For the most up-to-date technical recommendations, click on the link System Requirements.
 
 It is not possible to view the details of the submission after the deadline because the system encrypts all attachments upon upload and will not allow decryption after the upload.
 
 Submissions can be found in Manage My Area, in the Funding & Tenders portal, in one of these sections: In ‘My Submission(s)’: tenders in response to open calls for tenders, requests to participate.
 
 Attachments should be less than 50 MB in size.
 
 Attachments in eSubmission must be named following the System Requirements. Attachment names must adhere to specific conditions.
 
 It is possible to submit a video in eSubmission. Check the System Requirements of eSubmission for supported formats.
 
 Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action”.
 
 The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). For subcontractors PIC is not mandatory.
 
 When uploading a file in eSubmission, make sure it follows the technical requirements of the system.
 
 The maximum number of documents the system will allow you to upload per tender is 200 files.
 
 It is mandatory to register for a PIC if you intend to submit a tender or a request to participate. Only one PIC per organisation must be used.
 
 To register an organisation and get a Participant Identification Code (PIC), first, check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register.
 
 A PIC is unique and its validity is not limited in time.
 
 The system is multilingual and supports all 24 official EU languages.
 
 The character set encoding is UTF-8.
 
 The system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism.
 
 The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question.
 
 Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted.
 
 In the submission report, if "Legal form: UNKNOWN" is displayed while in the system, the legal form was correctly displayed, this is not a problem for the submission.
 
 An automatic email informing that the deadline for the reception of submissions had been reached does not mean that the submission was not correctly sent. This is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, there was the possibility of withdrawing the submission.
 
 In summary, this is a call for tenders from the European Commission for a service provider to conduct a Global Gateway Campaign in Zambia. The goal is to improve strategic communication and public perception of the EU's partnership with Zambia. The project has a budget of 1.8 million EUR and will last for 36 months. The deadline to request participation is July 31, 2025. The submission process is electronic, and applicants must register for a PIC (Participant Identification Code). The eSubmission system supports various file types and languages, and encrypts uploaded documents for security. The tender will be awarded based on the best price-quality ratio.

Eligible Applicant Types: The opportunity is open to a Service Provider. It is not explicitly stated what types of organizations can be service providers, but it can be inferred that any entity capable of providing the required services (strategic communication, increasing positive perception, awareness, and understanding) could be eligible. This could include SMEs, large enterprises, consulting firms, research institutes, or other organizations with relevant expertise.

Funding Type: Procurement. The opportunity is a call for tenders, which indicates a procurement process where the contracting authority (European Commission, INTPA) is seeking to purchase services from a service provider.

Consortium Requirement: It is not explicitly stated whether a single applicant or a consortium is required. However, the description mentions "recruitment of a Service Provider," which suggests that a single entity is preferred, but a consortium fulfilling the requirements might also be considered. The FAQ section mentions that a Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium).

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly stated, but the project focuses on the EU's partnership in the Republic of Zambia and Sub-Saharan Africa. Therefore, it can be inferred that applicants should have the capacity to deliver services in Zambia. The nationality of the applicant is not specified, so it is possible that entities from various countries could be eligible, provided they meet the other requirements.

Target Sector: The target sector is strategic communication, research and development services, and related consultancy services. The project aims to reinforce the EU’s strategic communication and increase the positive perception, awareness, and understanding of the target audiences of the EU’s partnership in the Republic of Zambia.

Mentioned Countries: Zambia.

Project Stage: The project stage is not explicitly mentioned, but it appears to be in the implementation or execution phase, as the call is for a service provider to reinforce existing strategic communication efforts.

Funding Amount: The estimated total value of the contract is 1,800,000 EUR.

Application Type: Open Call. The submission method is electronic and the call is described as "Open For Submission." However, the procedure type is "Restricted procedure," which means that there may be a pre-selection phase based on requests to participate.

Nature of Support: Money. The selected service provider will receive monetary compensation for the services rendered under the contract.

Application Stages: The procedure type is "Restricted procedure," which suggests at least two stages: a request to participate and a full proposal submission for those who are pre-selected.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The co-funding requirement is not mentioned in the provided text.

Summary: This opportunity is a call for tenders from the European Commission, INTPA, seeking a service provider to reinforce the EU's strategic communication and improve the perception, awareness, and understanding of the EU's partnership in the Republic of Zambia. The project falls under the Global Gateway initiative and the Cooperation Facility (ACT-60799). The estimated total value of the contract is 1,800,000 EUR, and the maximum contract duration is 36 months. The procedure is a restricted procedure, meaning that applicants must first submit a request to participate by July 31, 2025. Submissions must be electronic. The service provider will be selected based on the best price-quality ratio. The selected provider will be responsible for strategic communication activities aimed at target audiences in Zambia. The tender falls under the broader scope of Sub-Saharan Africa programs. A Personal Identification Code (PIC) is mandatory to participate in this call for tenders as a sole candidate/tenderer or as a member of a group (consortium). The system supports all 24 official EU languages and uses encryption to ensure the integrity and the confidentiality of the information. The maximum number of documents the system will allow you to upload per tender is 200 files. For attaching files to your tender submission, eSubmission accepts files that are less than 50 MB in size.