Desktops and accessories

Open EU tender EURSC/2026/OP/0008 for the supply of desktops (Lot 1) and accessories (Lot 2) to the European Schools with an estimated total value of €4,000,000 and electronic submission only. The procedure is split into two lots (Lot 1 estimated €3,500,000; Lot 2 estimated €500,000) with framework contracts awarded to up to three suppliers and a tender submission deadline of 21/09/2026 12:00 Europe/Brussels. Eligible applicants are economic operators established in the EU (sole or joint tenders, subcontracting permitted) and selection requires legal, financial and technical capacity evidence including turnover thresholds and prior contract references. Award criteria: Lot 1 by best price-quality ratio (price 80/quality 20) with reopening of competition for specific contracts, Lot 2 by lowest price/catalogue discount in a cascade framework.

What is funded

Scope

Open tender for supply of desktop computers and related accessories to the European Schools network. The procedure is split into two lots: Lot 1 Desktops (multiple framework contracts with reopening of competition) and Lot 2 Accessories (multiple framework contracts in cascade).

Estimated value and lots:Total estimated procedure value €4,000,000. Lot 1 (Desktops) €3,500,000; Lot 2 (Accessories) €500,000.

1. 1What it funds: supply of desktop PCs (several configurations) and a catalogue of accessories as detailed in the technical specifications.
2. 2Who can apply: any economic operator established in the EU (sole tenderer or joint tender). Subcontracting and reliance on other entities allowed subject to documentation and selection criteria.
3. 3Contract form and duration: framework contracts (Lot 1 with reopening of competition; Lot 2 in cascade) — maximum duration 48 months (framework concluded initially 12 months with renewals).

Main eligibility and selection highlights:tenders submitted electronically via the EU Funding & Tenders Portal (EU Login and PIC registration required); economic and financial capacity and minimum technical experience required per lot; exclusion and integrity checks apply. For procurement documents, technical specifications, draft framework contracts and financial-offer templates see the F&T portal Tender page ¹.

Footnotes

1. 1All procurement documents (invitation, tender specifications, draft framework contracts, technical and financial templates) are published on the EU Funding & Tenders Portal at the tender details page linked above.

Basic facts

Title:Desktops and accessories. Procedure identifier: EURSC/2026/OP/0008. TED reference: 157/2026 568831-2026. Lead contracting authority: Office of the Secretary General of the Board of Governors of the European Schools (OSGES) acting as lead for multiple participating European Schools. Procedure type: Open procedure. Submission method: Electronic via the EU Funding & Tenders eSubmission system (EU Login required). Procurement reference and portal details are published on the EU Funding & Tenders Opportunities Portal F&T Portal - Tender page. ¹

Procedure dates and milestones:TED publication date: 17/08/2026. Deadline for receipt of tenders: 21/09/2026 12:00 Europe/Brussels. Public opening of tenders (virtual): 22/09/2026 12:00 Europe/Brussels. Contract notice reference: 568831-2026 / 157/2026. Contract maximum duration per award: up to 48 months (framework contract). Contracting authority stop replying to questions after: 11/09/2026 23:59 Europe/Brussels.

Structure of the procurement:Two lots are published under one procedure: Lot 1 - Desktops (framework agreement with reopening of competition; estimated value €3,500,000) and Lot 2 - Accessories (framework agreement in cascade; estimated value €500,000). Estimated total procedure value: €4,000,000.

Who can apply and how

Eligible applicants:economic operators established in the European Union. Participation is open to natural or legal persons established in the EU. Tenderers must be registered in the Participant Register and have a PIC. The call accepts sole tenderers and joint tenders (groups of economic operators). Subcontracting is allowed under the rules set out in the administrative specifications.

Eligible applicant types:Eligible applicant types: SMEs and large enterprises (legal persons and natural persons acting as economic operators), distributors and resellers, hardware manufacturers, system integrators. Public bodies are not excluded in general but the procurement is open to economic operators established in the EU. Subcontractors and entities whose capacities are relied upon to meet selection criteria are permitted and must be declared when applicable.

Funding type:Primary financial mechanism: procurement via framework agreement(s) for supplies (not a grant or loan). The contracting authority will sign framework contracts and order specific contracts or run reopening-of-competition procedures under those frameworks.

Consortium requirement:Consortium: either single economic operator (single tenderer) or consortium (joint tender) permitted. If a joint tender is submitted, a group leader must be appointed and all members assume joint and several liability. The tender may rely on subcontractors or other entities to meet selection criteria.

Beneficiary scope (geographic eligibility):Geographic eligibility: European Union (EU) — participation is open to economic operators established in the EU. Participating entities (contracting authorities) are European Schools located in multiple EU Member States; deliveries will be to participating schools across Member States. Operators established outside the EU may participate only to the extent permitted by the Participant Register and procurement rules (the call text emphasises EU establishment).

Target sector:Target sector: ICT, hardware and peripherals procurement for education. Primary product CPV: 30213300 - Desktop computer. Lot 2 covers computer accessories (displays, optical drives, mice, keyboards, RAM modules, Ethernet adapters, graphic cards etc.).

Mentioned countries:Explicit countries and locations mentioned as participating entities or delivery sites: Belgium (Brussels — multiple European Schools and OSGES), Netherlands (Bergen), Luxembourg (Mamer/Bertrange), Germany (Frankfurt, Karlsruhe, München), Italy (Varese), Spain (Alicante) and Belgium-wide and other EU Member States where European Schools have premises. The call is EU-wide in scope.

Project stage / expected maturity:Project stage: procurement for deployment and operational supply. This is a supply and delivery contract for finished, market‑ready hardware at production/availability stage. Expected maturity: commercialization / operational supply.

Funding amount (scale):Estimated total procedure value: €4,000,000. Lot 1 estimated value: €3,500,000 (Desktops). Lot 2 estimated value: €500,000 (Accessories). Quantities used for price comparison only (non-contractual): Lot 1 indicative quantities: SFF Desktop 2,000 units, AIO Desktop 500 units, Powerful Desktop 500 units. Lot 2 sample accessory quantities provided for evaluation (not contractual) e.g. displays 200, DVD drives 400, mice 1,000, keyboards 1,000, RAM 32 GB modules 300, etc.

Application type:Submission method: open call / single-stage open procedure. Electronic submission only via the eSubmission tool on the Funding & Tenders Portal. No paper or email submissions accepted. Tenderers must register in the Participant Register and use their PIC.

Nature of support to beneficiaries:Nature of support: the contracting authority will procure tangible goods (supplies). Support is monetary only in the sense that suppliers are paid for delivered goods under contractual payments; beneficiaries (European Schools) receive physical desktop computers and accessories and related services (helpdesk, warranty, delivery, optional assembly). There is no grant funding or non-monetary coaching as part of the call.

Application stages and evaluation process:Application stages: 1) Single-stage tender submission via eSubmission by the published deadline. 2) Administrative and exclusion checks. 3) Selection checks (legal, financial and technical capacities). 4) Technical compliance evaluation against minimum technical specifications. 5) Award evaluation according to award criteria (Lot 1: best price-quality ratio; Lot 2: price and catalogue discount). 6) Award notification and signature of framework contracts. For Lot 1 successful framework contractors will be invited to participate in reopening-of-competition procedures for specific contracts; for Lot 2 contracts will be awarded in cascade according to ranking. The contracting authority may request clarifications and missing evidence during evaluation and may require documentary evidence from shortlisted/tentatively awarded tenderers.

Success rates:Success rates: not published in call documents. The procurement will award up to three framework contractors per lot. Probability of award depends on the number and quality of bidders; historically public tenders with multiple framework slots may award approximately the top three compliant tenders. No explicit success rate is provided.

Co-funding requirement:Co-funding: Not applicable. This is procurement for supplies; tenderers submit priced offers and cover their own costs. No co-financing by tenderers is required beyond offering prices and meeting contractual obligations.

Important procurement and contractual requirements

The call contains detailed administrative and technical tender specifications and a draft framework contract. Tenderers must consult and comply with all procurement documents: Invitation letter, Administrative specifications (Tender specifications Part 1), Technical specifications (Part 2), Financial offer template (Annex 6), Draft framework contract for each lot, and other annexes. A Participant Identification Code (PIC) is mandatory for tender submission. All deliveries, guarantees and warranty requirements are specified in the draft framework contract and technical specifications.

1. 1Minimum technical requirements per product family: Lot 1 includes three desktop types (SFF, AIO, Powerful) with explicit CPU, memory, SSD, connectivity, firmware and security (TPM 2.0) requirements. Example: Powerful desktop minimums include Intel Core i7 or AMD Ryzen 7, at least 64 GB DDR5 RAM, 1 TB SSD, GPU with minimum 8 GB GDDR6 supporting dual €4Koutputs, Gigabit Ethernet with PXE and WoL, TPM 2.0, UEFI 2.3.1.c or later, Windows 11 64-bit Education driver compatibility, 3-year minimum warranty.
2. 2Lot 2 accessories list and catalogue discount: displays with integrated mic/camera, external/integrated DVD players, mice, keyboards (multiple local layouts), Ethernet adapters, optical drives, graphics cards, RAM modules, with catalog discount scored as part of award.
3. 3Award criteria and weighting: Lot 1 Price 80 points / Quality 20 points (quality split into delivery time, warranty beyond 3 years, helpdesk/service, sustainability labels). Lot 2 Price 80 points / Catalogue discount 20 points.
4. 4Framework models: Lot 1 multiple framework contracts with reopening of competition (max 3 contractors). Lot 2 multiple framework contracts in cascade (max 3 contractors).
5. 5Delivery and place of performance: deliveries to participating European Schools across the EU as listed in the administrative specifications; tenderers must be able to deliver to all specified sites or declare coverage limitations if allowed.
6. 6Administrative and selection evidence: Declaration on Honour (Annex 2), legal registration documentation, financial statements (three years) with minimum turnover thresholds (Lot 1 average yearly turnover > €1,500,000; Lot 2 > €150,000), technical experience evidence of at least 3 similar contracts in last 3 years (Lot 1 minimum value per contract €300,000; Lot €2 20,000).

Templates and application form structure:Mandatory templates and forms are provided in the procurement documents and must be used or completed as instructed. Key templates included in the procurement documents: Invitation letter; Administrative specifications (Part 1) with Annex 1 (Checklist and list of documents), Annex 1.1 Tenderer’s identification form, Annex 1.2 Financial form, Annex 2 Declaration on Honour on exclusion and selection criteria, Annex 3 Power/Agreement of attorney for joint tenders, Annex 4 List of identified subcontractors, Annex 5.1 and 5.2 commitment letters for subcontractors and relied-upon entities, Annex 6 Financial offer form (Excel sheets with unit items and non-contractual quantities). Tenderers must upload a separate technical tender and a separate financial tender per lot (where applicable) via eSubmission. Financial offers must be in EUR and excluding VAT unless VAT applies under national rules for particular schools. All required supporting documents (legal, financial, technical evidence) must be submitted as indicated in Annex 1 of the administrative specifications.

1. 1Annex 6 Financial offer form: Excel templates list item descriptions, unit, indicative quantity, unit price excl. VAT and totals. Quantities are indicative and not contractual; used for evaluation only.
2. 2Technical specifications templates: Minimum product technical checklists for PC SFF, PC AIO and PC Powerful including numbered mandatory requirements to be confirmed in the technical tender (e.g. CPU, memory, storage, ports, TPM 2.0, firmware UEFI, PXE/WoL, drivers for Windows 11 Education, acoustic noise limits, screen sizes and resolution for AIO).
3. 3Draft framework contract: special conditions, general conditions and annexes including Data Processing Agreement (Annex I) and model specific contract and purchase order templates. Tenderers must read and accept draft contractual terms; deviations may render tenders non-compliant.

Prepare the following as core submission elements:completed Annex 1.1 and Annex 1.2, Declaration on Honour (Annex 2), legal and tax registration documents, financial statements (last three years), technical offer document demonstrating compliance with each numbered minimum technical requirement, completed financial offer template Annex 6, list of referenced projects evidencing technical experience, and any subcontractor commitment letters (Annex 5.1) or reliance-on-capacities letters (Annex 5.2) as required.

Evaluation and award specifics (detailed)

Lot 1 award:up to three multiple framework contracts with reopening of competition will be awarded to the three best-ranked tenders by the price-quality formula. Reopening of competition for specific contracts will be decided by lowest price among invited framework contractors at the time of specific contract award. Lot 2 award: up to three framework contracts in cascade will be awarded; ranking determines the order in which contractors are offered orders and purchases during implementation. The contracting authority will reject tenders that do not meet mandatory minimum technical requirements or that score below mandatory thresholds for key quality subcriteria (e.g., Helpdesk minimum score under Lot 1).

1. 1Lot 1 quality subcriteria mandatory thresholds: tender must propose at least one recognised sustainability/ecological label (otherwise rejected) and must score at least 3 points on Helpdesk assessment (otherwise rejected).
2. 2Lot 1 scoring example: Price best receives 80 points, other prices scaled. Quality: delivery time up to 5 points (best scaled), warranty up to 5 points (3-year =0, 4-year =2, 5-year =5), helpdesk up to 5 points, sustainability labels up to 5 points.
3. 3Lot 2 scoring: financial offer price 80 points, proposed catalogue discount 20 points; best values receive maximum and others scaled proportionally.

Tenderers must ensure their financial offer includes delivery costs and local power cords/adapters; the financial template specifies that prices should include delivery costs and the quantities are indicative only. The draft framework contracts specify obligations such as guarantees, delivery times, liquidated damages, checks and audits, data protection, confidentiality, and liability limits. Read draft FWC and annexes carefully before tendering.

How to apply practically:Step 1: Register in the Participant Register and obtain PIC. Step 2: Subscribe to the call in the F&T Portal to receive updates. Step 3: Download all procurement documents (invitation, administrative and technical specifications, Annexes, draft FWC and financial templates). Step 4: Complete technical offer document addressing each numbered minimum technical requirement and include model data sheets as requested. Step 5: Complete Annex 6 financial offer templates per lot in EUR excluding or including VAT as instructed; include catalogue discounts for Lot 2. Step 6: Upload all required documents via eSubmission before the deadline; ensure all required declarations and signed forms are included. Step 7: Monitor Q&A published in Portal and respond to any requests for clarification from the contracting authority.

This opportunity is a public procurement for the supply of desktop computers and accessories to the European Schools system. The contracting authority has published comprehensive procurement documentation including mandatory technical minima, financial templates, draft framework contracts, and administrative rules. Tenderers must follow eSubmission rules, include the specified Annex documents, meet the selection criteria (legal, financial and technical), and pass the exclusion checks. The award will be based on price-quality (Lot 1) or price and catalogue discount (Lot 2) with up to three suppliers awarded framework contracts per lot. Deliveries, warranty, helpdesk and sustainability credentials are scored and partly mandatory. The contracting authority requires EU establishment, PIC registration, and compliance with the draft contractual terms and European Schools rules on VAT and invoicing.

Footnotes

1. 1The F&T Portal tender page contains all procurement documents, Q&A, and the eSubmission link: ec.europa.eu

This is an open EU procurement for the supply of desktops and accessories for the European Schools system, divided into two lots and run through electronic submission only. Authoritative details are drawn from the official portal notice and tender documents ¹.

Opportunity Summary

Lot Structure and Commercial Model

Tenderers may submit an offer for either lot or both lots, but partial bids within a lot are not permitted and conditional bids linked to the award of another lot are not allowed. Variants are allowed for Lot 1 only, provided they meet the minimum requirements.

Who Can Apply

Any natural or legal person established in the European Union may participate, either alone or as part of a joint tender. Subcontracting is permitted, but all involved entities must comply with the access rules and must not be subject to EU restrictive measures.

• Sole tenderers and joint tenders are both allowed
• Each participant must be registered in the Participant Register and have a PIC
• EU Login is required for electronic submission and portal access
• Subcontractors may be used, including for technical capacity, but must be identified when required
• No entity may participate more than once for the same lot in a way that breaches the tender rules

Eligibility and Selection Requirements

The procurement documents also require that tenders be prepared independently, that any joint tender include an agreement or power of attorney signed by all group members, and that identified subcontractors above the stated thresholds provide commitment letters.

Submission Rules and Timeline

Submissions must be sent exclusively through the electronic submission system. Tenders received after the deadline are rejected, and only one tender per tenderer per lot is allowed unless the procurement documents expressly permit otherwise.

Technical Scope Highlights

Lot 1 covers compact desktop systems with high specification requirements. The visible technical minimums include at least 64 GB RAM, DDR5 or higher, SSD storage of at least 1 TB, Windows 11 compatibility, at least one Intel Core i7 or AMD Ryzen 7 equivalent processor, dual channel memory support, at least two external display outputs with €4Kcapability, Gigabit Ethernet with PXE, WoL and IPv6 compatibility, TPM 2.0, UEFI 2.3.1.c or later, secure boot and password protected firmware options, 3 year warranty, and a full set of keyboard and mouse peripherals.

The Lot 1 financial model shows indicative quantities for evaluation only, not contractual quantities. The model includes 2,000 SFF desktops, 500 AIO desktops and 500 powerful desktops, all used for price comparison. Lot 2 covers accessories such as displays with integrated microphone and camera, external DVD players, internal DVD players, mice, graphics cards, optical drives, Ethernet adapters, keyboards and RAM modules, with delivery costs included in the proposed prices.

Practical Applicant Considerations

• Check the official tender specifications and draft framework contracts before preparing an offer
• For Lot 1, prepare strong technical evidence because quality counts for 20 percent of the award score
• For Lot 2, pricing is decisive because the award is based on the lowest price
• Prepare financial proof for the relevant lot threshold before submission
• If using a joint tender or subcontractors, prepare the required agreement and commitment letters early
• Ensure the proposed products meet all mandatory technical requirements exactly, especially for firmware, ports, memory, storage and warranty

Footnotes

1. 1Official notice and procurement documents are available at EU Funding and Tenders Portal.