Austausch der Kartenlesegeräte im JRC Karlsruhe

Auftraggeber:Europäische Kommission, Gemeinsame Forschungsstelle (JRC), Standort Karlsruhe 1.

Wer kann sich bewerben:Lieferanten von Kartenlesegeräten oder vergleichbaren Hardware‑Anbietern; Einreichung elektronisch über EU Login (Ausschreibung ist eine geplante verhandelte Verfahren für Mittel/geringwertige Verträge).

Wichtige Daten:Start Anmeldeinteresse: 24/09/2026. Deadline Expression of Interest: 09/10/2026 21:59 (Europe/Berlin). Indikativer Start der Verhandlung: 12/10/2026.

Vertragsrahmen:Verfahrenstyp: geplantes verhandeltes Verfahren für mittel/geringwertige Aufträge. Natur des Vertrags: supplies. Maximale Vertragsdauer: 6 Monate. Haupt‑CPV: 30233300 (Smart card readers).

Title:Austausch der Kartenlesegeräte im JRC Karlsruhe. Procedure identifier / Call ID: EC-JRC/KRU/2026/LVP/5052-EXA. Lead contracting authority: Europäische Kommission, Gemeinsame Forschungsstelle (JRC). Location of contracting authority and place of performance: JRC Karlsruhe, Germany.

Description:The Joint Research Centre (JRC) Karlsruhe intends to award a contract for the replacement of smart card readers used at snack and beverage vending machines and at the cafeteria cash desk. The contract is classified under CPV 30233300 Smart card readers and additional CPV 42933000 (indicating installation or related services).

Procedure type and nature of contract:Planned negotiated procedure for a middle/low value contract (planned negotiated procedure for middle/low value contract). Nature of contract: supplies. Maximum contract duration: 6 months. Framework agreement: none indicated.

Estimated value:Estimated total value: not specified in the published notice. The procedure type indicates a low- or middle-value public procurement, but no monetary range or budget figure is provided in the published metadata.

Important milestone dates (all times Europe/Berlin unless otherwise stated):Start date for expression of interest: 24/09/2026. Deadline for expression of interest (registration deadline): 09/10/2026 at 21:59. Indicative date for launch of the negotiated procedure: 12/10/2026. Planned date of publication (eForm): 24/09/2026. Electronic submission is required via the Funding & Tenders Portal using EU Login Funding & Tenders Portal. 1

Eligible Applicant Types:The published tender notice is a procurement for supplies. Eligible applicants are suppliers and economic operators capable of delivering and installing smart card readers and any associated services. This typically includes: manufacturers of smart card readers, authorised distributors and resellers, systems integrators, installation/service companies, and commercial enterprises registered to bid in public procurement procedures. As a public procurement from the European Commission, bidders should be legal entities able to register and submit on the Funding & Tenders Portal using EU Login. The notice does not list individuals, research organisations, NGOs or academic institutions as intended suppliers unless they are commercial entities that can supply the goods and services requested.

Beneficiary Scope (Geographic Eligibility):The contracting authority is the European Commission (JRC, Karlsruhe). The tender is published on the EU Funding & Tenders Portal. While the notice itself does not publish an explicit list of eligible countries, standard European Commission procurement rules require bidders to be established in countries eligible for participation in EU procurement processes. Practically, this means companies established in EU Member States and typically EEA/EU-associated countries may participate. Bidders must register and submit electronically via EU Login and the Funding & Tenders Portal.

Consortium requirement:Consortium formation is not indicated or required. The procurement is for supplies and is structured as a single procurement project lot (procurementProjectLotID PAR-0001). Therefore a single legal entity or economic operator should submit. Joint bids or consortia would only be relevant if several companies form a single economic operator for the purposes of the tender; the notice does not require multi-party consortia.

Funding Type and Nature of Support:This is a procurement contract (public purchase of supplies). The financial mechanism is a contract for supplies (purchase order/contract) awarded by the contracting authority. Beneficiaries receive monetary payment under a supply contract in exchange for goods/services. This is not a grant, loan or equity instrument.

Application Type and Submission Method:The publication is an advance notice/planned call: an expression of interest is required and must be submitted electronically via the Funding & Tenders Portal using EU Login. The submission method code is ESUBMISSION. The procurement will be launched as a negotiated procedure; full tender documentation will be published on the Portal at the indicative launch date. All electronic submissions must use the portal; no non-electronic submissions are foreseen.

Project Stage, Scope and Target Sector:Project stage: procurement / delivery and installation of equipment (operational / implementation stage). Target sector: ICT hardware (smart card readers) and related vending/retail equipment services. Relevant CPV codes: 30233300 Smart card readers; additional CPV 42933000 (installation services or related services).

Application stages:At least two sequential stages are visible from the notice: 1) Expression of interest / EXA registration period (preliminary registration to participate), and 2) Launch and execution of the negotiated procedure (invitation to tender / negotiated award). Depending on the negotiated procedure rules, there may be selection and award phases within stage 2.

Co-funding requirement:No co-funding by bidders is applicable. This is a purchase contract: bidders propose prices for supplies and services; contracting authority funds the procurement from its budget. There is no grant co-financing requirement in the notice.

Success rates:No success rate or estimated number of awards is provided. The procedure is competitive; for low/middle-value negotiated procedures, only a limited number of economic operators who expressed interest may be invited to negotiate. Success rate cannot be determined from the published information.

Maximum contract duration and deliverables:Maximum contract duration indicated: 6 months. Core deliverable: supply and replacement (and likely installation and configuration) of smart card readers for vending machines and the cafeteria cash desk at JRC Karlsruhe. Specific technical specifications, quantities, delivery schedule, warranty, maintenance and installation requirements will be published in the full tender documents.

Main CPV codes:30233300 (Smart card readers) and 42933000 (additional classification). Publication reference URL: ec.europa.eu. Reference / database label: SEDIA. API Version: 2.155. Record ES publication date: 24/09/2026. Submission method code: ESUBMISSION.

Mentioned countries:Germany (JRC Karlsruhe). The contracting authority is the European Commission (EU). The notice is published on an EU portal and, in practice, targets suppliers established within EU/EEA or other countries eligible under EU procurement rules; the notice itself does not list other specific countries.

Risks:limited time between expression of interest deadline and planned procedure launch; incomplete information in the advance notice (detailed specs will arrive later); potential technical/integration constraints with existing vending machines and payment infrastructure. Recommendations: register an EU Login account immediately; express interest before the EXA registration deadline; prepare technical evidence of product compatibility and references; ensure capability to deliver and install within a 6-month period; monitor the Funding & Tenders Portal for publication of the full tender dossier and Q&A.

Summary of the published notice:The notice identifier is EC-JRC/KRU/2026/LVP/5052-EXA, the title is Austausch der Kartenlesegeräte im JRC Karlsruhe, and the contracting authority is the European Commission, Joint Research Centre1.

Contract snapshot:Nature of contract: supplies1. Procedure type: planned negotiated procedure for middle or low value contract1. Main CPV: 30233300 Smart card readers1. Additional CPV: 429330001. Maximum duration: 6 months1. Expression of interest start: 24/09/20261. Expression of interest deadline: 09/10/2026 21:59 Europe/Berlin1. Indicative negotiated procedure launch: 12/10/20261.