Overview
The European Agency for Safety and Health at Work (EU-OSHA) plans a negotiated low/middle value service contract (OSHA/2026/LVP/0025-EXA) to produce practical mental health guidance and workplace case studies for small companies. Deliverables include a non-expert guidance overview, in-depth workplace case studies based on field research, and short summaries for workers and employers to support the Healthy Workplaces Campaign Together for Mental Health at Work (2026–28). The estimated contract value is €60,000 excluding VAT, maximum duration 12 months, and expressions of interest must be submitted electronically via the EU Funding & Tenders Portal (EU Login) between 24/09/2026 and 07/10/2026. Economic operators may apply individually or as consortia (joint tenders accepted only if pre-registered as a consortium) and full procurement documents will be published with the formal call.
Highlights
Lead contracting authority
European Agency for Safety and Health at Work (EU-OSHA)
Planned negotiated procedure to commission practical guidance and field-based workplace cases showing how small company employers can support workers with work and non-work-related mental health issues. Outputs will feed the Healthy Workplaces Campaign Together for Mental Health at Work (2026-28). Maximum contract duration 12 months.
Budget:Maximum total value €60,000 excluding VAT 1.
- 1Who can apply: economic operators (companies, consultancies, research organisations) individually or as consortia; joint tenders only if pre-registered as a consortium.
- 2Expected deliverables: guidance overview for small companies, detailed workplace case studies from small companies, and short case descriptions for workers and employers.
| Milestone | Date (Europe/Madrid) |
|---|---|
| Start date for expression of interest | 24/09/2026 |
| Deadline for expression of interest | 07/10/2026 21:59 |
| Indicative launch of negotiated procedure | 09/10/2026 |
Procedure details:procurement nature services, main CPV 73000000, electronic submission via the EU Funding & Tenders Portal using an EU Login account.
Footnotes
- 1Full notice and future tender documents are published on the EU Funding & Tenders Portal EU Funding & Tenders Portal.
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Breakdown
Opportunity summary
The European Agency for Safety and Health at Work (EU-OSHA) intends to launch a negotiated low or middle value procedure to award a service contract for the production of practical guidance and workplace case studies on supporting mental health in small companies. The contract will deliver a guidance overview aimed at non-expert employers, a set of workplace cases based on field research, and short readable summaries for workers and employers. The outcomes will be promoted as part of the Healthy Workplaces Campaign Together for Mental Health at Work (2026-28). The maximum available budget for the contract is €60,000 (excluding VAT). The planned maximum contract duration is 12 months.
Procedure identifier:OSHA/2026/LVP/0025-EXA
Lead contracting authority:European Agency for Safety and Health at Work (EU-OSHA)
Estimated total contract value:€60,000 (excluding VAT)
Main CPV code and procurement nature:Main CPV 73000000; nature of contract: services
Maximum contract duration:12 months
Key dates and milestone workflow
- 1Start date for expression of interest: 24/09/2026 Europe/Brussels
- 2Deadline for expression of interest / EXA registration deadline: 07/10/2026 21:59 Europe/Madrid (also shown as 07/10/2026 23:59:59+02:00 Europe/Madrid in technical fields)
- 3Indicative launch of negotiated procedure: 09/10/2026 Europe/Madrid
Expected deliverables
The tender will require the contractor to produce the following deliverables, based on field research capturing actual employer and worker experiences in small companies across sectors and regulatory contexts:
- 1A guidance overview for small companies on supporting workers mental health. Guidance must be practical and targeted at people who consider themselves non-experts on mental health and who have limited resources to implement measures.
- 2Workplace cases providing in-depth examples of approaches implemented in small companies to support workers mental health. These must be based on field research and reflect a variety of sectors and regulatory contexts.
- 3Brief descriptions (short readable summaries) of the workplace cases targeted to workers and employers for promotion and use in campaign materials.
Eligibility and participation rules
Economic operators may express interest either individually or as members of a consortium. Invited candidates may submit a joint tender with other economic operators only if they have previously expressed their interest as a consortium. Participation and submission use the EU Funding & Tenders Portal and require an EU Login account. More detailed participation rules and procurement documents are to be provided at the time of the formal call; this publication announces the contracting authority's intention to launch the future procedure.
Eligible Applicant Types:Economic operators/service providers including private consultancies, research organisations, NGOs, nonprofits, occupational health and safety specialists, SMEs, large enterprises, or consortia composed of these. Individuals are not explicitly listed; participants must be economic operators able to sign a service contract. Universities or research institutes can participate as economic operators or within consortia. Public bodies may participate if they qualify as economic operators under the portal rules.
Consortium requirement:Consortium is optional. Tenderers may express interest individually or as part of a consortium. If candidates wish to submit a joint tender after invitation, they must have expressed interest originally as a consortium.
Beneficiary scope (Geographic eligibility):The contracting authority is EU-OSHA. The opportunity is published on the EU Funding & Tenders Portal and is therefore targeted at economic operators eligible under EU procurement rules. The documentation does not list third-country exclusions explicitly in the summary; applicants should assume eligibility primarily covers organisations established in EU Member States and other jurisdictions accepted under the Portal and procurement rules. Confirm exact geographic eligibility in the full tender documentation at publication EU Funding & Tenders Portal 1.
Target sector and thematic focus:Health and safety at work, occupational health, mental health at work, workplace wellbeing, small company workplace support measures, cross-sector workplace practice documentation.
Project stage and required activities:Service contract to perform field research, develop guidance materials and case studies, and produce promotional-ready outputs. Required project activities include primary field research (employer and worker interviews or surveys), case documentation, writing and editorial production targeted at non-expert employers and workers, and liaison with EU-OSHA campaign teams for promotion. The maturity expectation is applied research and development/delivery of final communication materials.
Funding type and nature of support:Procurement / service contract. Financial remuneration for services (monetary contract award). This is not a grant, loan or equity instrument; beneficiaries receive contract payments for deliverables.
Funding amount:Maximum total contract value: €60,000 (excluding VAT).
Application type and submission method:Planned negotiated low or middle value procedure following an Expression of Interest step. Expressions of interest must be submitted electronically via the EU Funding & Tenders Portal and require an EU Login account. Address for expression of interest is the Portal's submission function (Express interest).
Application stages:At least two stages are evident from the publication: 1) Expression of interest / EXA registration; 2) Launch of the negotiated procedure where invited candidates submit tenders. The negotiated procedure itself may include evaluation and possible clarification stages customary in procurement; those will be detailed in the formal tender dossier.
Success rates:Not specified in the publication. As a single-contract procurement with an estimated total of €60,000, typically one contract will be awarded; the numerical success rate depends on the number of interested and invited candidates and is not provided.
Co-funding requirement:No co-funding requirement is indicated in the published summary. The contract is fully funded up to the maximum award value; check the full tender documents for permitted cost structures and invoicing conditions.
Templates and application form structure:No specific application templates are included in this announcement. Submission of expression of interest and later tender will be processed through the EU Funding & Tenders Portal (eSubmission / eForms). Applicants should prepare to complete standard procurement forms in the Portal (administrative/eligibility declarations, technical proposal describing methodology, workplan and team, and financial offer), plus any EU-OSHA-specific documents issued with the call. Exact templates and structure will be published with the negotiated procedure call.
Technical and quality expectations (based on description)
The contracting authority requires methodological rigour in field research to capture authentic employer and worker experiences across different sectors and regulatory contexts. Guidance must be practical, accessible to non-experts, and feasible for small companies with limited resources. Workplace cases must be in-depth, evidence-based, and include implemented actions, outcomes and lessons learned. Short readable case summaries must be appropriate for dissemination to workers and employers during the Healthy Workplaces Campaign.
Practical advice for applicants
- 1Ensure registration and an active EU Login account ahead of the expression of interest start date.
- 2Decide whether to apply individually or as a consortium and register that configuration when expressing interest—joint tenders will only be accepted from entities that initially expressed interest as a consortium.
- 3Prepare a clear methodology for field research in small companies, data protection and ethical safeguards for worker interviews, and samples of previous similar deliverables.
- 4Prepare a realistic budget and workplan to deliver all expected outputs within 12 months for a total contract value up to €60,000 (ex-VAT).
- 5Monitor the EU Funding & Tenders Portal for the formal negotiated procedure documents and templates once the call is launched.
Mentioned countries and region
No specific countries are named in the summary. The opportunity is published by EU-OSHA on the EU Funding & Tenders Portal; applicants should assume relevance to EU Member States and the EU policy/campaign context. Confirm eligible countries in the formal tender documentation.
Summary conclusion
This procurement will commission a service provider (single operator or consortium of economic operators) to carry out field research and produce practical guidance and workplace case studies to help small-company employers support workers with work- and non-work-related mental health issues. Outputs must be accessible to non-experts and usable within small companies' limited resources. The results will feed into EU-OSHA's Healthy Workplaces Campaign Together for Mental Health at Work (2026-28). The tender is a service contract with an estimated total value of €60,000 (excluding VAT), maximum duration 12 months. Expressions of interest are to be submitted electronically via the EU Funding & Tenders Portal; key dates for expression of interest and the planned launch of the negotiated procedure are provided above. Applicants must consult the full procurement documents at the Portal for definitive eligibility, documentation templates, evaluation criteria and contractual conditions EU Funding & Tenders Portal 1.
Footnotes
- 1Procurement record and planned call details are published on the EU Funding & Tenders Portal. Full tender documents, participation rules and templates will be published with the formal negotiated procedure. URL: ec.europa.eu
Short Summary
Impact Produce practical, evidence-based guidance and readable workplace case studies that enable employers in small companies to support workers with work- and non-work-related mental health issues using limited resources. | Impact | Produce practical, evidence-based guidance and readable workplace case studies that enable employers in small companies to support workers with work- and non-work-related mental health issues using limited resources. |
Applicant Applicants must be able to design and conduct field research in small companies, synthesize findings into non-technical guidance, and produce polished case-study and communication materials for employer and worker audiences. | Applicant | Applicants must be able to design and conduct field research in small companies, synthesize findings into non-technical guidance, and produce polished case-study and communication materials for employer and worker audiences. |
Developments Development of a concise guidance overview, in-depth field-based workplace case studies across sectors, and short promotional summaries suitable for a mental-health-at-work campaign. | Developments | Development of a concise guidance overview, in-depth field-based workplace case studies across sectors, and short promotional summaries suitable for a mental-health-at-work campaign. |
Applicant Type Profit SMEs/startups, researchers (research organisations or universities), NGOs/non-profits, and large corporations acting as economic operators. | Applicant Type | Profit SMEs/startups, researchers (research organisations or universities), NGOs/non-profits, and large corporations acting as economic operators. |
Consortium Consortium participation is optional; joint tenders are permitted only if the applicants expressed interest initially as a consortium. | Consortium | Consortium participation is optional; joint tenders are permitted only if the applicants expressed interest initially as a consortium. |
Funding Amount Maximum total contract value:€60,000 (excluding VAT) for a single service contract. | Funding Amount | Maximum total contract value:€60,000 (excluding VAT) for a single service contract. |
Countries Targeted at organisations eligible under EU public procurement rules, primarily EU Member States (confirm specific eligibility in the formal tender documents). | Countries | Targeted at organisations eligible under EU public procurement rules, primarily EU Member States (confirm specific eligibility in the formal tender documents). |
Industry Occupational health and workplace mental wellbeing (Healthy Workplaces Campaign — Together for Mental Health at Work 2026–2028). | Industry | Occupational health and workplace mental wellbeing (Healthy Workplaces Campaign — Together for Mental Health at Work 2026–2028). |
Additional Web Data
This is a planned EU-OSHA procurement notice for a future negotiated low or middle value service contract focused on practical mental health guidance for small companies.
What the opportunity is about
The contract would support the development of practical guidance and workplace case studies on how employers in small companies can support workers experiencing work related and non work related mental health issues. The guidance is intended for non experts and should explain how employers can meet their responsibilities with limited resources.
The work is also meant to feed into the Healthy Workplaces Campaign Together for Mental Health at Work 2026 to 2028, with a focus on supporting mental health at work.
Expected deliverables
A guidance overview for small companies on supporting workers mental health
Workplace cases showing in depth examples of approaches implemented in a small company
Short descriptions of the workplace cases for workers and employers
Who can apply
Economic operators may express interest either individually or as members of a consortium. Invited candidates may submit a joint tender with other economic operators only if they first expressed interest as a consortium.
The notice is most relevant to organisations with capability in workplace research, mental health and safety guidance, case study development, editing, and practical employer facing communication.
Commercial and procedural details
| Field | Detail |
|---|---|
| Lead contracting authority | European Agency for Safety and Health at Work EU-OSHA |
| Procedure identifier | OSHA 2026 LVP 0025 EXA |
| Opportunity type | Planned call for tenders, publication of intent for a future negotiated low or middle value procedure |
| Nature of contract | Services |
| Main CPV | 73000000 |
| Estimated total value | €60,000 excluding VAT |
| Maximum contract duration | 12 months |
| Expression of interest | Electronic submission only |
| EU Login | Required for electronic submission |
| Start date for expression of interest | 24/09/2026 |
| Deadline for expression of interest | 07/10/2026 21:59 Europe/Madrid |
| Indicative launch of negotiated procedure | 09/10/2026 |
What applicants should prepare for
- A clear research and writing methodology for practical, non technical employer guidance
- Field research or case collection capability across small companies and sectors
- Ability to present real workplace examples in a way that is usable for both employers and workers
- Consortium arrangements if the bid will be submitted jointly
- Awareness that the notice is not yet the final call and that procurement documents will follow later
Policy relevance and likely content expectations
The topic sits squarely within established workplace mental wellbeing advice for small enterprises, which commonly emphasizes preventive action, supportive management, employee involvement, and access to guidance or support services4714. That suggests the successful contractor will need to translate good practice into concise, operational material that small companies can use without specialist mental health expertise4714.
Practical assessment
The budget is modest, so the opportunity is likely best suited to a specialist SME, research organisation, or a consortium that can combine content expertise with fieldwork and editorial capacity. The maximum value of €60,000 indicates a tightly scoped assignment rather than a large scale implementation contract.
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